ECCC Campus Update July 10, 2020

ECCC Campus Update
8:00 a.m.
July 10, 2020

The East Central Community College campus will fully reopen to students and the general public beginning at 8 a.m. on Monday, July 13.

The college’s centers in Philadelphia, Choctaw, Louisville, Forest, and Carthage will also reopen to visitors on July 13.

Current office hours on the main campus in Decatur are 8 a.m. to 4 p.m. Monday through Thursday and 8 a.m. to Noon on Friday.

Those needing to visit an office on campus must adhere to all college health and safety protocols, including, but not limited to, social distancing (at least six feet), wearing a mask, washing hands regularly, and using hand sanitizer provided inside the entrance of each college building. Those individuals with a fever, who have been exposed to someone who has tested positive for COVID-19, or exhibit any of the symptoms associated with the virus as defined by the Centers for Disease Control and Prevention and the Mississippi State Department of Health are asked not to come to campus or to one of the off-site locations across the five-county district.

The college also requests that students and visitors come to campus alone if possible to limit the number of people on campus at any one time.

Assistance with admissions, registration, financial aid, online classes, and other areas associated with attending ECCC is also available via email, telephone, or Zoom virtual meeting. Appointments can be scheduled by completing and submitting the form located at www.eccc.edu/go-virtual.

ECCC continues to make plans to resume in-person, on-campus classes beginning with the fall 2020 semester. Fall 2020 full-term day and evening on-campus classes begin on Monday, Aug. 17. Online classes begin Monday, Aug. 24.

The fall 2020 semester will end the week of Thanksgiving so that students do not have to return to campus after the Thanksgiving holiday. The abbreviated fall term calendar will allow students to return home for several weeks to help prevent the spread of the COVID-19 virus during a period when there is predicted to be an increase in the number of cases.

The abbreviated fall term academic calendar will be accomplished by using Fridays and other open dates and holidays to fully complete classes and labs. ECCC moved to a four-day class schedule in spring 2016, with Fridays open for studying and learning opportunities outside the classroom. Online classes conducted by the Mississippi Virtual Community College could extend past the Thanksgiving holiday.

ECCC Campus Update July 6, 2020

ECCC Campus Update
Monday, July 6, 2020
8:00 a.m.

Portions of the East Central Community College campus are reopening to students and the general public on a need-based return on Monday, July 6. These areas are the offices of Admissions, Financial Aid, Housing, and Student Services in the Smith Student Union Building.

Office hours are 8 a.m. to 4 p.m. Monday through Thursday and 8 a.m. to Noon on Friday.

Those needing to visit the Admissions, Financial Aid, Housing, or Student Services office must adhere to all college health and safety protocols, including, but not limited to, social distancing (at least six feet), wearing a mask, washing hands regularly, and using hand sanitizer provided at the entrance of each college building. Those individuals with a fever, who have been exposed to someone who has tested positive for COVID-19, or exhibit any of the symptoms associated with the virus as defined by the Centers for Disease Control and Prevention and the Mississippi State Department of Health should not come to campus.

Assistance with admissions, registration, financial aid, online classes, and other areas associated with attending ECCC is also available via email, telephone, or Zoom virtual meeting by completing the form located at www.eccc.edu/go-virtual.

All other areas of campus, except the ECCC Lake and Walking Track, will remain closed until Monday, July 13. More information about the reopening of other areas of campus will be available prior to July 13.

Fall term day and evening on-campus classes begin Monday, Aug. 17. Online classes begin Monday, Aug. 24.

Important Information for Employees at the Conclusion of the Week of June 22-26, 2020

Important Information for Employees at the Conclusion of the Week of June 22-26, 2020
Friday, June 26, 2020
8:00 a.m.

East Central Community College (ECCC) developed a plan for all 12-month, non-essential employee classifications who had not been required to report to campus during the duration of the College’s response to the COVID-19 pandemic to begin reporting to campus for work during what we term as our Phase Two response beginning June 1, 2020. These employee classifications included:

  • Exempt, Full-time Salaried Employees
  • Non-exempt, Full-time Salaried Employees (with the exception of Campus Police who have been working a full-time schedule to ensure 24-hour coverage of campus)
  • Non-exempt, Full-time Hourly Employees (with the exception of Maintenance staff who have been working a modified schedule to ensure adequate cleaning & sanitation of campus facilities & maintenance of grounds)
  • Non-exempt, Part-time Hourly Employees who Work 20 or More Hours Per Week

I am pleased to remind the College family of the following information as we continue our Phase Two response:

Week of June 29-July 3, 2020

All non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus all four days (Monday-Thursday) for the week of June 29-July 3 as July 3, 2020, is a federal and College holiday. Beginning this week, it is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.

All essential personnel will continue to report to their office daily to perform essential functions of the office. Essential personnel who supervise a campus office(s) should finalize preparations regarding office protocol as students and others will be allowed to return to campus the week of July 6-10, 2020. Beginning this week, it is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.

Office hours during the week of June 29-July 3, 2020, will be Monday-Wednesday from 8:00 a.m. – 4:00 p.m. and Thursday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Thursday, July 2, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Thursday afternoon. Friday, July 3, 2020, is a federal and College holiday. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Please know that during this week, the College will plan to screen staff and students attending skills/lab classes at individual offices, buildings, and/or classrooms. Students attending skills/lab classes are to be screened daily by their supervisor or instructor and receive a clearance sticker prior to remaining on campus for the day.

Nine-month faculty members returning to campus to utilize office equipment in preparation for summer and/or fall classes will need to complete and submit the Campus Entrance Form located in myEC prior to returning to campus. In addition, upon arrival on campus faculty members will be asked to stop by the Campus Police Office to be screened prior to entering a campus building.

Week of July 6-10, 2020

In many ways, the week of July 6-10, 2020, will begin the College’s Phase Three response. Select offices will reopen to students and the general public for a need-based return to campus on Monday, July 6, 2020. These offices will include Office of Admissions, Office of Financial Aid, and Student Services. All non-essential employees who fall into the categories above as well as all essential employees will be required to report to their office on campus all five days (Monday-Friday) for the week of July 6-10, 2020. It is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.  

Essential personnel who supervise a campus office(s) should ensure compliance with the health and safety protocol established as the College allows students and others to return to campus the week of July 6-10, 2020. It is anticipated that visitors to campus will be greeted with fliers containing important safety information on the entrance doors to every campus building.

Office hours during the week of July 6-10, 2020, will be Monday-Thursday from 8:00 a.m. – 4:00 p.m. and Friday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Friday, July 10, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Please know that during this week, the College will plan to screen employees and students attending skills/lab classes at individual offices, buildings, and/or classrooms. Employees and students attending skills/lab classes are to be screened daily by their supervisor or instructor and receive a clearance sticker prior to remaining on campus for the day.

Nine-month faculty members returning to campus to utilize office equipment in preparation for summer and/or fall classes will need to complete and submit the Campus Entrance Form located in myEC prior to returning to campus. In addition, upon arrival on campus faculty members will be asked to stop by the Campus Police Office to be screened prior to entering a campus building.

PHASE TWO REMINDERS

Attached, please find the updated campus operational guidelines for Phase Two contained in the East Central Community College (ECCC) Manual for the Resumption of Normal On-Campus Operations in Response to COVID-19 (see pages 12-27 in the attached document). In general, Phase Two at ECCC includes the following:

  • Essential Personnel Continue Reporting to Campus Offices
  • Non-essential Personnel Begin Reporting to Campus Offices as Directed
  • Work-from-Home Begins to Be Limited/Eliminated as Work Option
  • Administrative Leave with Pay Begins to Be Eliminated as Leave Option
  • Faculty & Students Limited to Need-Based Return to Campus Only
  • All Campus Facilities (with the exception of the Walking Trail) Continue to be Closed to the General Public
  • No On-Campus Events Scheduled
  • Limited, Essential In-State College-Sponsored Travel Allowed

To address more specific questions related to Phase Two which began June 1, 2020, please refer to the pages noted below in the attached manual:

  • For information addressing Campus Operational Guidelines for all personnel classifications beginning June 1, 2020, see pages 12-14.
  • For information addressing what to do before returning to campus, see page 14.
  • For information addressing how employees and students are to enter campus including the screening process, please see page 15.
  • For information addressing what to do while on campus, please see pages 15-18. This section addresses social distancing (pgs. 15-16), basic infection prevention measures (p. 16), cleaning and disinfecting options for individuals (pgs. 16-17), masks/face coverings (p. 17), travel throughout campus (pgs. 17-18), and other general guidelines (p. 18).
  • For information addressing the recording and requesting of employee leave beginning June 1, 2020, see pages 19-20.
  • For information addressing how the College will respond to an identified or suspected case of COVID-19 within the ECCC community, see page 20, Appendix A (pgs. 21-22), and Appendix B (pgs. 23-24).
  • Appendix C (p. 25) and Appendix D (p. 26) in the manual contain the screening instruments that will be used prior to entering campus while Appendix E (p. 27) contains important information related to the Families First Coronavirus Response Act (FFCRA).

It is extremely important that all employees take time to review all of the information pertaining to Phase Two of the College’s response contained in the attached manual.

In addition to the information contained in the manual, I will address a few other items of interest for our employees:

  • Out of an abundance of caution for the health and safety of our campus community and while we implement Phase Two, all buildings and other interior areas on campus will continue to be closed to students and the general public until Monday, July 6, 2020. This includes Mabry Cafeteria.
  • I understand that this goes against our nature here at ECCC, but I will continue to ask that no more than one person be in a small breakroom or break area while drinking or eating. I am concerned that several people in a small break room eating and visiting may be at a greater risk to spread the virus if proper social distancing cannot be followed. According to the CDC website, virus transmission is at a greater risk when two individuals are within six feet of one another for 15 minutes or more.
  • At this time, the Walking Trail has been re-opened to the community beginning June 1, 2020. Campus Police have been instructed to monitor the area and minimize the gathering of groups of individuals at the trail and the areas surrounding it. No loitering at the Walking Trail or areas surrounding it will be allowed. Should it become necessary due to non-cooperation, the College will close the Walking Trail and the areas surrounding it to all individuals.
  • All on-campus camps and special events remain canceled through the end of June.

Please know that while the College implements this measured, careful, and gradual return to campus in Phase Two, it is our greatest desire to do so safely with protocols in place to protect our campus community. The College will continue to closely monitor and review information shared by the Mississippi State Department of Health (MSDH), the Centers for Disease Control and Prevention (CDC), and higher education institutions across the state associated with COVID-19 and make appropriate adjustments, if necessary, to our response.

Important Information for Employees at the Conclusion of the Week of June 15-19, 2020

Important Information for Employees at the Conclusion of the Week of June 15-19, 2020
Friday, June 19, 2020
7:15 a.m.

East Central Community College (ECCC) developed a plan for all 12-month, non-essential employee classifications who had not been required to report to campus during the duration of the College’s response to the COVID-19 pandemic to begin reporting to campus for work during what we term as our Phase Two response beginning June 1, 2020. These employee classifications included:

  • Exempt, Full-time Salaried Employees
  • Non-exempt, Full-time Salaried Employees (with the exception of Campus Police who have been working a full-time schedule to ensure 24-hour coverage of campus)
  • Non-exempt, Full-time Hourly Employees (with the exception of Maintenance staff who have been working a modified schedule to ensure adequate cleaning & sanitation of campus facilities & maintenance of grounds)
  • Non-exempt, Part-time Hourly Employees who Work 20 or More Hours Per Week

I am pleased to remind the College family of the following information as we continue our Phase Two response:

Week of June 22-26, 2020

All non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus a minimum of three days (Monday-Thursday) for the week of June 22-26 as scheduled by their supervisor (originally, we were going to require employees in these categories to report to their office on campus a minimum of four days during this week). All other days of the week including Friday, non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, non-essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If non-essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

All essential personnel will continue to report to their office daily to perform essential functions of the office unless approved to work from home by their supervisor. Essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

In Phase Two, essential personnel will be coordinating the weekly work schedule for non-essential personnel in most on-campus offices. As noted above, non-essential personnel will be required to report to their office on campus a minimum of three days (Monday-Thursday) for the week of June 22-26 as scheduled by their supervisor. In addition, essential personnel who supervise a campus office(s) should continue discussions regarding office protocol when students and others are allowed to return to campus (see week of July 6-10, 2020, below).

Office hours during the week of June 22-26, 2020, will be Monday-Thursday from 8:00 a.m. – 4:00 p.m. and Friday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Friday, June 26, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel working on campus or from home on Friday should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Supervisors should schedule and complete annual employee evaluations this week. Meetings to discuss employee evaluations should adhere to campus health and safety protocols including social distancing and masks (where desired). Evaluations may also be conducted utilizing a Zoom conference call. Any employee evaluations not completed this week, must be completed on or before June 30.  

IT IS EXTREMELY IMPORTANT THAT ALL EMPLOYEES AND STUDENTS CONTINUE TO ENTER CAMPUS ON NORTH 6TH AVENUE AND BROAD STREET EACH DAY TO BE SCREENED BY CAMPUS POLICE AND RECEIVE A CLEARANCE STICKER.

Week of June 29-July 3, 2020

All non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus all four days (Monday-Thursday) for the week of June 29-July 3 as July 3, 2020, is a federal and College holiday. Beginning this week, it is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.

All essential personnel will continue to report to their office daily to perform essential functions of the office. Essential personnel who supervise a campus office(s) should finalize preparations regarding office protocol as students and others will be allowed to return to campus the week of July 6-10, 2020. Beginning this week, it is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.

Office hours during the week of June 29-July 3, 2020, will be Monday-Wednesday from 8:00 a.m. – 4:00 p.m. and Thursday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Thursday, July 2, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Thursday afternoon. Friday, July 3, 2020, is a federal and College holiday. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Please know that during this week, the College will plan to screen employees and students attending skills/lab classes at individual offices, buildings, and/or classrooms. Employees and students attending skills/lab classes are to be screened daily by their supervisor or instructor and receive a clearance sticker prior to remaining on campus for the day.

Week of July 6-10, 2020

In many ways, the week of July 6-10, 2020, will begin the College’s Phase Three response. Select offices will reopen to students and the general public for a need-based return to campus on Monday, July 6, 2020,. These offices are yet to be determined. All non-essential employees who fall into the categories above as well as all essential employees will be required to report to their office on campus all five days (Monday-Friday) for the week of July 6-10, 2020. It is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.  

Essential personnel who supervise a campus office(s) should ensure compliance with the health and safety protocol established as the College allows students and others to return to campus the week of July 6-10, 2020. It is anticipated that visitors to campus will be greeted with fliers containing important safety information on the entrance doors to every campus building.

Office hours during the week of July 6-10, 2020, will be Monday-Thursday from 8:00 a.m. – 4:00 p.m. and Friday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Friday, July 10, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Please know that during this week, the College will plan to screen employees and students attending skills/lab classes at individual offices, buildings, and/or classrooms. Employees and students attending skills/lab classes are to be screened daily by their supervisor or instructor and receive a clearance sticker prior to remaining on campus for the day.

PHASE TWO REMINDERS

Attached, please find the updated campus operational guidelines for Phase Two contained in the East Central Community College (ECCC) Manual for the Resumption of Normal On-Campus Operations in Response to COVID-19 (see pages 12-27 in the attached document). In general, Phase Two at ECCC includes the following:

  • Essential Personnel Continue Reporting to Campus Offices
  • Non-essential Personnel Begin Reporting to Campus Offices as Directed
  • Work-from-Home Begins to Be Limited/Eliminated as Work Option
  • Administrative Leave with Pay Begins to Be Eliminated as Leave Option
  • Faculty & Students Limited to Need-Based Return to Campus Only
  • All Campus Facilities (with the exception of the Walking Trail) Continue to be Closed to the General Public
  • No On-Campus Events Scheduled
  • Limited, Essential In-State College-Sponsored Travel Allowed

To address more specific questions related to Phase Two which began June 1, 2020, please refer to the pages noted below in the attached manual:

  • For information addressing Campus Operational Guidelines for all personnel classifications beginning June 1, 2020, see pages 12-14.
  • For information addressing what to do before returning to campus, see page 14.
  • For information addressing how employees and students are to enter campus including the screening process, please see page 15.
  • For information addressing what to do while on campus, please see pages 15-18. This section addresses social distancing (pgs. 15-16), basic infection prevention measures (p. 16), cleaning and disinfecting options for individuals (pgs. 16-17), masks/face coverings (p. 17), travel throughout campus (pgs. 17-18), and other general guidelines (p. 18).
  • For information addressing the recording and requesting of employee leave beginning June 1, 2020, see pages 19-20.
  • For information addressing how the College will respond to an identified or suspected case of COVID-19 within the ECCC community, see page 20, Appendix A (pgs. 21-22), and Appendix B (pgs. 23-24).
  • Appendix C (p. 25) and Appendix D (p. 26) in the manual contain the screening instruments that will be used prior to entering campus while Appendix E (p. 27) contains important information related to the Families First Coronavirus Response Act (FFCRA).

It is extremely important that all employees take time to review all of the information pertaining to Phase Two of the College’s response contained in the attached manual.

In addition to the information contained in the manual, I will address a few other items of interest for our employees:

  • Out of an abundance of caution for the health and safety of our campus community and while we implement Phase Two, all buildings and other interior areas on campus will continue to be closed to students and the general public until Monday, July 6, 2020. This includes Mabry Cafeteria.
  • I understand that this goes against our nature here at ECCC, but I will continue to ask that no more than one person be in a small breakroom or break area while drinking or eating. I am concerned that several people in a small break room eating and visiting may be at a greater risk to spread the virus if proper social distancing cannot be followed. According to the CDC website, virus transmission is at a greater risk when two individuals are within six feet of one another for 15 minutes or more.
  • At this time, the Walking Trail has been re-opened to the community beginning June 1, 2020. Campus Police have been instructed to monitor the area and minimize the gathering of groups of individuals at the trail and the areas surrounding it. No loitering at the Walking Trail or areas surrounding it will be allowed. Should it become necessary due to non-cooperation, the College will close the Walking Trail and the areas surrounding it to all individuals.
  • All on-campus camps and special events remain canceled through the end of June.

Please know that while the College implements this measured, careful, and gradual return to campus in Phase Two, it is our greatest desire to do so safely with protocols in place to protect our campus community. The College will continue to closely monitor and review information shared by the Mississippi State Department of Health (MSDH), the Centers for Disease Control and Prevention (CDC), and higher education institutions across the state associated with COVID-19 and make appropriate adjustments, if necessary, to our response.

Important Information for Employees at the Conclusion of the Week of June 8-12, 2020

Important Information for Employees at the Conclusion of the Week of June 8-12, 2020
Friday, June 12, 2020
9:30 a.m.

East Central Community College (ECCC) developed a plan for all 12-month, non-essential employee classifications who had not been required to report to campus during the duration of the College’s response to the COVID-19 pandemic to begin reporting to campus for work during what we term as our Phase Two response beginning June 1, 2020. These employee classifications included:

  • Exempt, Full-time Salaried Employees
  • Non-exempt, Full-time Salaried Employees (with the exception of Campus Police who have been working a full-time schedule to ensure 24-hour coverage of campus)
  • Non-exempt, Full-time Hourly Employees (with the exception of Maintenance staff who have been working a modified schedule to ensure adequate cleaning & sanitation of campus facilities & maintenance of grounds)
  • Non-exempt, Part-time Hourly Employees who Work 20 or More Hours Per Week

I want to let everyone know of slight modifications we are making to our Phase Two schedule that will be better in line with our current College calendar and the July 4th holiday scheduled for July 3, 2020. I am hopeful that this schedule will best meet the health and safety needs of our employees as we proceed towards reopening select campus offices beginning July 6, 2020. I have consulted with Dr. Brent Gregory, ECCC’s incoming president, and he understands and supports these modifications. I am pleased to share with the College family the following information as we continue our Phase Two response:

Week of June 15-19, 2020

All non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus a minimum of two days (Monday-Thursday) for the week of June 15-19 as scheduled by their supervisor (originally, we were going to require employees in these categories to report to their office on campus a minimum of three days during this week). All other days of the week including Friday, non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, non-essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If non-essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

All essential personnel will continue to report to their office daily to perform essential functions of the office unless approved to work from home by their supervisor. Essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

In Phase Two, essential personnel will be coordinating the weekly work schedule for non-essential personnel in most on-campus offices. As noted above, non-essential personnel will be required to report to their office on campus a minimum of two days (Monday-Thursday) for the week of June 15-19 as scheduled by their supervisor. In addition, essential personnel who supervise a campus office(s) should begin discussions regarding office protocol when students and others are allowed to return to campus (see week of July 6-10, 2020, below). The goal of office coverage in Phase Two will be to carefully and gradually move towards fully implementing returning to work Monday-Friday for all College employees in the near future.

Office hours during the week of June 15-19, 2020, will be Monday-Thursday from 8:00 a.m. – 4:00 p.m. and Friday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Friday, June 19, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel working on campus or from home on Friday should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

IT IS EXTREMELY IMPORTANT THAT ALL EMPLOYEES AND STUDENTS CONTINUE TO ENTER CAMPUS ON NORTH 6TH AVENUE AND BROAD STREET EACH DAY TO BE SCREENED BY CAMPUS POLICE AND RECEIVE A CLEARANCE STICKER.

Week of June 22-26, 2020

All non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus a minimum of three days (Monday-Thursday) for the week of June 22-26 as scheduled by their supervisor (originally, we were going to require employees in these categories to report to their office on campus a minimum of four days during this week). All other days of the week including Friday, non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, non-essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If non-essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

All essential personnel will continue to report to their office daily to perform essential functions of the office unless approved to work from home by their supervisor. Essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

In Phase Two, essential personnel will be coordinating the weekly work schedule for non-essential personnel in most on-campus offices. As noted above, non-essential personnel will be required to report to their office on campus a minimum of three days (Monday-Thursday) for the week of June 22-26 as scheduled by their supervisor. In addition, essential personnel who supervise a campus office(s) should continue discussions regarding office protocol when students and others are allowed to return to campus (see week of July 6-10, 2020, below).

Office hours during the week of June 22-26, 2020, will be Monday-Thursday from 8:00 a.m. – 4:00 p.m. and Friday from 8:00 – 12:00 noon. All offices and campus buildings will close at 12:00 noon on Friday, June 26, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel working on campus or from home on Friday should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Please know that during this week, there is a possibility that employees and students will be screened at their individual offices, buildings, or classrooms. If that is to occur, we will notify the College family at the appropriate time. If it does not occur, employees and students will be required to continue to enter campus on North 6th Avenue off Broad Street each day to be screened by Campus Police and receive a clearance sticker.

Week of June 29-July 3, 2020

All non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus all four days (Monday-Thursday) for the week of June 29-July 3 as July 3, 2020, is a federal and College holiday. Beginning this week, it is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.

All essential personnel will continue to report to their office daily to perform essential functions of the office. Essential personnel who supervise a campus office(s) should finalize preparations regarding office protocol as students and others will be allowed to return to campus the week of July 6-10, 2020. Beginning this week, it is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.

Office hours during the week of June 29-July 3, 2020, will be Monday-Wednesday from 8:00 a.m. – 4:00 p.m. and Thursday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Thursday, July 2, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Thursday afternoon. Friday, July 3, 2020, is a federal and College holiday. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Please know that during this week, there is a possibility that employees and students will be screened at their individual offices, buildings, or classrooms. If that is to occur, we will notify the College family at the appropriate time. If it does not occur, employees and students will be required to continue to enter campus on North 6th Avenue off Broad Street each day to be screened by Campus Police and receive a clearance sticker.

Week of July 6-10, 2020

In many ways, the week of July 6-10, 2020, will begin the College’s Phase Three response. Select offices will reopen to students and the general public for a need-based return to campus on Monday, July 6, 2020. These offices are yet to be determined. All non-essential employees who fall into the categories above as well as all essential employees will be required to report to their office on campus all five days (Monday-Friday) for the week of July 6-10, 2020. It is anticipated that the College will remove the option to “work-from-home” with the exception of the afternoon when the campus is closed to employees for cleaning and sanitation purposes. Any other absences from the office during this week should be accounted for through annual or sick leave, dependent upon the reason for the absence.  

Essential personnel who supervise a campus office(s) should ensure compliance with the health and safety protocol established as the College allows students and others to return to campus the week of July 6-10, 2020.

Office hours during the week of July 6-10, 2020, will be Monday-Thursday from 8:00 a.m. – 4:00 p.m. and Friday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Friday, July 10, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

PHASE TWO REMINDERS

Attached, please find the updated campus operational guidelines for Phase Two contained in the East Central Community College (ECCC) Manual for the Resumption of Normal On-Campus Operations in Response to COVID-19 (see pages 12-27 in the attached document). In general, Phase Two at ECCC includes the following:

  • Essential Personnel Continue Reporting to Campus Offices
  • Non-essential Personnel Begin Reporting to Campus Offices as Directed
  • Work-from-Home Begins to Be Limited/Eliminated as Work Option
  • Administrative Leave with Pay Begins to Be Eliminated as Leave Option
  • Faculty & Students Limited to Need-Based Return to Campus Only
  • All Campus Facilities (with the exception of the Walking Trail) Continue to be Closed to the General Public
  • No On-Campus Events Scheduled
  • Limited, Essential In-State College-Sponsored Travel Allowed

To address more specific questions related to Phase Two which began June 1, 2020, please refer to the pages noted below in the attached manual:

  • For information addressing Campus Operational Guidelines for all personnel classifications beginning June 1, 2020, see pages 12-14.
  • For information addressing what to do before returning to campus, see page 14.
  • For information addressing how employees and students are to enter campus including the screening process, please see page 15.
  • For information addressing what to do while on campus, please see pages 15-18. This section addresses social distancing (pgs. 15-16), basic infection prevention measures (p. 16), cleaning and disinfecting options for individuals (pgs. 16-17), masks/face coverings (p. 17), travel throughout campus (pgs. 17-18), and other general guidelines (p. 18).
  • For information addressing the recording and requesting of employee leave beginning June 1, 2020, see pages 19-20.
  • For information addressing how the College will respond to an identified or suspected case of COVID-19 within the ECCC community, see page 20, Appendix A (pgs. 21-22), and Appendix B (pgs. 23-24).
  • Appendix C (p. 25) and Appendix D (p. 26) in the manual contain the screening instruments that will be used prior to entering campus while Appendix E (p. 27) contains important information related to the Families First Coronavirus Response Act (FFCRA).

It is extremely important that all employees take time to review all of the information pertaining to Phase Two of the College’s response contained in the attached manual.

In addition to the information contained in the manual, I will address a few other items of interest for our employees:

  • Out of an abundance of caution for the health and safety of our campus community and while we implement Phase Two, all buildings and other interior areas on campus will continue to be closed to students and the general public until Monday, July 6, 2020. This includes Mabry Cafeteria.
  • I understand that this goes against our nature here at ECCC, but I will ask that no more than one person be in a small breakroom or break area while drinking or eating. I am concerned that several people in a small break room eating and visiting may be at a greater risk to spread the virus if proper social distancing cannot be followed. According to the CDC website, virus transmission is at a greater risk when two individuals are within six feet of one another for 15 minutes or more.
  • At this time, the Walking Trail has been re-opened to the community beginning June 1, 2020. Campus Police have been instructed to monitor the area and minimize the gathering of groups of individuals at the trail and the areas surrounding it. No loitering at the Walking Trail or areas surrounding it will be allowed. Should it become necessary due to non-cooperation, the College will close the Walking Trail and the areas surrounding it to all individuals.
  • Every effort will be made to complete employee evaluations prior to July 1. Additional information will be forthcoming regarding steps to complete the evaluation process.  
  • All on-campus camps and special events remain canceled through the end of June.

Please know that while the College implements this measured, careful, and gradual return to campus in Phase Two, it is our greatest desire to do so safely with protocols in place to protect our campus community. The College will continue to closely monitor and review information shared by the Mississippi State Department of Health (MSDH), the Centers for Disease Control and Prevention (CDC), and higher education institutions across the state associated with COVID-19 and make appropriate adjustments, if necessary, to our response.

Important Information for Employees at the Conclusion of the Week of June 1-5, 2020

Important Information for Employees at the Conclusion of the Week of June 1-5, 2020
Friday, June 5, 2020
11:30 a.m.

Last week, I shared with the ECCC family via e-mail the updated campus operational guidelines for Phase Two contained in the East Central Community College (ECCC) Manual for the Resumption of Normal On-Campus Operations in Response to COVID-19 (see pages 12-27 in the attached document). I am attaching that same manual to this e-mail. The e-mail stated that the College was entering Phase Two on June 1, 2020, and had developed a plan for all 12-month non-essential employee classifications who had not been required to report to campus during the duration of the College’s response to the COVID-19 pandemic to begin reporting to campus for work. These employee classifications included:

  • Exempt, Full-time Salaried Employees
  • Non-exempt, Full-time Salaried Employees (with the exception of Campus Police who have been working a full-time schedule to ensure 24-hour coverage of campus)
  • Non-exempt, Full-time Hourly Employees (with the exception of Maintenance staff who have been working a modified schedule to ensure adequate cleaning & sanitation of campus facilities & maintenance of grounds)
  • Non-exempt, Part-time Hourly Employees who Work 20 or More Hours Per Week

As we continue our Phase Two response, office hours during the week of June 8-12, 2020, will be Monday-Thursday from 8:00 a.m. – 4:00 p.m. and Friday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Friday, June 12, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel working on campus or from home on Friday should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

All non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus a minimum of two days (Monday-Thursday) for the week of June 8-12 as scheduled by their supervisor. All other days of the week including Friday, non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, non-essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If non-essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

All essential personnel will continue to report to their office daily to perform essential functions of the office unless approved to work from home by their supervisor. Essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

In Phase Two, essential personnel will be coordinating the weekly work schedule for non-essential personnel in most on-campus offices. As noted above, non-essential personnel will be required to report to their office on campus a minimum of two days (Monday-Thursday) for the week of June 8-12 as scheduled by their supervisor. In addition, essential personnel who supervise a campus office(s) should begin discussions regarding office protocol when students and others are allowed to return to campus. The goal of office coverage in Phase Two will be to carefully and gradually move towards fully implementing returning to work Monday-Friday for all College employees in the near future.

In general, Phase Two at ECCC includes the following:

  • Essential Personnel Continue Reporting to Campus Offices
  • Non-essential Personnel Begin Reporting to Campus Offices as Directed
  • Work-from-Home Begins to Be Limited as Work Option
  • Administrative Leave with Pay Begins to Be Eliminated as Leave Option
  • Faculty & Students Limited to Need-Based Return to Campus Only
  • All Campus Facilities (with the exception of the Walking Trail) Continue to be Closed to the General Public
  • No On-Campus Events Scheduled
  • Limited, Essential In-State College-Sponsored Travel Allowed

To address more specific questions related to Phase Two which began June 1, 2020, please refer to the pages noted below in the attached manual:

  • For information addressing Campus Operational Guidelines for all personnel classifications beginning June 1, 2020, see pages 12-14.
  • For information addressing what to do before returning to campus, see page 14.
  • For information addressing how employees and students are to enter campus including the screening process, please see page 15. IT IS EXTREMELY IMPORTANT THAT ALL EMPLOYEES AND STUDENTS ENTER CAMPUS ON NORTH 6TH AVENUE OFF BROAD STREET EACH DAY TO BE SCREENED BY CAMPUS POLICE AND RECEIVE A CLEARANCE STICKER!
  • For information addressing what to do while on campus, please see pages 15-18. This section addresses social distancing (pgs. 15-16), basic infection prevention measures (p. 16), cleaning and disinfecting options for individuals (pgs. 16-17), masks/face coverings (p. 17), travel throughout campus (pgs. 17-18), and other general guidelines (p. 18).
  • For information addressing the recording and requesting of employee leave beginning June 1, 2020, see pages 19-20.
  • For information addressing how the College will respond to an identified or suspected case of COVID-19 within the ECCC community, see page 20, Appendix A (pgs. 21-22), and Appendix B (pgs. 23-24).
  • Appendix C (p. 25) and Appendix D (p. 26) in the manual contain the screening instruments that will be used prior to entering campus while Appendix E (p. 27) contains important information related to the Families First Coronavirus Response Act (FFCRA).

It is extremely important that all employees take time to review all of the information pertaining to Phase Two of the College’s response contained in the attached manual.

In addition to the information contained in the manual, I will address a few other items of interest for our employees:

  • Out of an abundance of caution for the health and safety of our campus community and while we begin implementing Phase Two, all buildings and other interior areas on campus will continue to be closed to students and the general public at this time. This includes Mabry Cafeteria.
  • At this time, the Walking Trail has been re-opened to the community beginning June 1, 2020. Campus Police have been instructed to monitor the area and minimize the gathering of groups of individuals at the trail and the areas surrounding it. No loitering at the Walking Trail or areas surrounding it will be allowed. Should it become necessary due to non-cooperation, the College will close the Walking Trail and the areas surrounding it to all individuals.
  • Every effort will be made to complete employee evaluations prior to July 1. Additional information will be forthcoming regarding steps to complete the evaluation process.  
  • All on-campus camps and special events remain canceled through the end of June.

Please know that while the College implements this measured, careful, and gradual return to campus in Phase Two, it is our greatest desire to do so safely with protocols in place to protect our campus community. The College will continue to closely monitor  and review information shared by the Mississippi State Department of Health (MSDH), the Centers for Disease Control and Prevention (CDC), and higher education institutions across the state associated with COVID-19 and make appropriate adjustments, if necessary, to our response.

Important Information for Employees at the Conclusion of the Week of May 25-29, 2020

Important Information for Employees at the Conclusion of the Week of May 25-29, 2020
Friday, May 29, 2020
1:45 p.m.

I mentioned in last week’s email that updated campus operational guidelines will be shared with College employees this week and will address an appropriate plan for reporting to campus for work for all 12-month non-essential employee classifications who have not been required to report to campus during the duration of the College’s response to the COVID-19 pandemic including:

  • Exempt, Full-time Salaried Employees
  • Non-exempt, Full-time Salaried Employees (with the exception of Campus Police who have been working a full-time schedule to ensure 24-hour coverage of campus)
  • Non-exempt, Full-time Hourly Employees (with the exception of Maintenance staff who have been working a modified schedule to ensure adequate cleaning and sanitation of campus facilities and maintenance of grounds)
  • Non-exempt, Part-time Hourly Employees who Work 20 or More Hours Per Week

With that in mind, I am attaching to this email a copy of the East Central Community College (ECCC) Manual for the Resumption of Normal On-Campus Operations in Response to COVID-19. As of Monday, June 1, 2020, we are exiting Phase One and moving into our Phase Two response. An introduction to the manual and details addressing campus operational guidelines and health and safety protocols for Phase One are contained on pages 2-11 of the manual. As such, via this email I will draw your attention to pages 12-27 of the manual which address Phase Two.

As we begin Phase Two, office hours during the week of June 1-5, 2020, will be Monday-Thursday from 8:00 a.m. – 4:00 p.m. and Friday from 8:00 – 12:00 noon.  All offices and campus buildings will close at 12:00 noon on Friday, June 5, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. All personnel working on campus or from home on Friday should plan to work from home the remainder of the day (12:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

All non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus a minimum of one day (Monday-Thursday) for the week of June 1-5 as scheduled by their supervisor. All other days of the week including Friday, non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, non-essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If non-essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

All essential personnel will continue to report to their office daily to perform essential functions of the office unless approved to work from home by their supervisor. Essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, essential personnel who are approved for work from home will remain on-call at all times during the normal workday. If essential personnel do not report to campus and are unable or not approved to work from home, they will need to see the attached manual and refer to the section on employee leave during Phase Two found on pages 19-20.

In Phase Two, essential personnel will be coordinating the weekly work schedule for non-essential personnel in most on-campus offices. As noted above, non-essential personnel will be required to report to their office on campus a minimum of one day (Monday-Thursday) for the week of June 1-5 as scheduled by their supervisor. In addition, essential personnel who supervise a campus office(s) will begin discussions regarding office protocol when students and others are allowed to return to campus. The goal of office coverage in Phase Two will be to carefully and gradually move towards fully implementing returning to work Monday-Friday for all College employees in the near future.

The implementation of Phase Two on Monday, June 1, 2020, coincides with Governor Tate Reeves “Safe Return” order issued on May 27, 2020, and effective June 1, 2020. The “Safer Return” order will be in effect until at least June 15. In general, Phase Two at ECCC will include the following:

  • Essential Personnel Continue Reporting to Campus Offices
  • Non-essential Personnel Begin Reporting to Campus Offices as Directed
  • Work-from-Home Begins to Be Limited as Work Option
  • Administrative Leave with Pay Begins to Be Eliminated as Leave Option
  • Faculty & Students Limited to Need-Based Return to Campus Only
  • All Campus Facilities Continue to be Closed to the General Public
  • No On-Campus Events Scheduled
  • Limited, Essential In-State College-Sponsored Travel Allowed

To address more specific questions related to Phase Two beginning June 1, 2020, please refer to the pages noted below in the attached manual:

  • For information addressing Campus Operational Guidelines for all personnel classifications beginning June 1, 2020, see pages 12-14.
  • For information addressing what to do before returning to campus, see page 14.
  • For information addressing how employees and students are to enter campus including the screening process, please see page 15.
  • For information addressing what to do while on campus, please see pages 15-18. This section addresses social distancing (pgs. 15-16), basic infection prevention measures (p. 16), cleaning and disinfecting options for individuals (pgs. 16-17), masks/face coverings (p. 17), travel throughout campus (pgs. 17-18), and other general guidelines (p. 18).
  • For information addressing the recording and requesting of employee leave beginning June 1, 2020, see pages 19-20.
  • For information addressing how the College will respond to an identified or suspected case of COVID-19 within the ECCC community, see page 20, Appendix A (pgs. 21-22), and Appendix B (pgs. 23-24).
  • Appendix C (p. 25) and Appendix D (p. 26) in the manual contains the screening instruments that will be used prior to entering campus while Appendix E (p. 27) contains important information related to the Families First Coronavirus Response Act (FFCRA).   

It is extremely important that all employees take time to review all of the information pertaining to Phase Two of the College’s response contained in the attached manual.

In addition to the information contained in the manual, I will address a few other items of interest for our employees:

  • Out of an abundance of caution for the health and safety of our campus community and while we begin implementing Phase Two, all buildings and other interior areas on campus will continue to be closed to students and the general public at this time. This includes Mabry Cafeteria. 
  • All on-campus camps and special events remain canceled through the end of June.
  • At this time, the walking trail will be re-opened to the community beginning June 1, 2020. Campus Police will be instructed to monitor the area and minimize the gathering of groups of individuals at the trail and the areas surrounding it. No loitering at the walking trail or areas surrounding it will be allowed. Should it become necessary due to non-cooperation, the College will close the walking trail and the areas surrounding it to all individuals.

Please know that while the College begins this measured, careful, and gradual return to campus in Phase Two, it is our greatest desire to do so safely with protocols in place to protect our campus community. The College will continue to closely monitor  and review information shared by the Mississippi State Department of Health (MSDH), the Centers for Disease Control and Prevention (CDC), and higher education institutions across the state associated with COVID-19 and make appropriate adjustments, if necessary, to our response.

Important Information for Students at the Conclusion of the Week of May 18-22, 2020

Important Information for Students at the Conclusion of the Week of May 18-22, 2020
Friday, May 22, 2020
1:30 p.m.

I wanted to provide students with information—some of it a reminder and some of it new information—as we conclude the week of May 18-22, 2020, at East Central Community College (ECCC). Let me reiterate that just because the Spring 2020 semester may be over, we will not stop communicating with students and sharing information related to the College’s response to COVID-19, so please continue to check your campus email and the College webpage devoted to the COVID-19 response at www.eccc.edu/coronavirus.

Officials at ECCC continue to monitor local, state, and national developments surrounding COVID-19 while adhering to recommended health and safety guidelines to keep members of our campus community safe. Although our campus is currently closed to the public, we continue to open offices with essential personnel and are here to help our current and future students navigate these unprecedented times. We appreciate your ongoing support, patience, and understanding as the College continues to respond to the ever-changing developments surrounding COVID-19 at the local, state, and national levels. I continue to encourage all students to read all of the information contained in this email and contact the appropriate office(s)/individual(s) on campus if they have any questions.

FEDERAL CORONAVIRUS AID, RELIEF, & ECONOMIC SECURITY (CARES) ACT STUDENT EMERGENCY FINANCIAL AID GRANT
The College has completed its review and analysis of information from the United States Department of Education (USDE) and other community colleges throughout the state regarding federal emergency financial aid grants provided through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for eligible students. According to the Act, the emergency financial aid grants provided to eligible students from the Spring 2020 semester are to be used, “for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare).”

Earlier this week, an email notification was sent to 1,147 Spring 2020 ECCC students who were determined to be eligible for a CARES Act Student Emergency Financial Aid Grant based on information from their 2019-2020 FAFSA and an examination of their enrollment and academic record in the Spring 2020.

In addition, an email notification was sent to 141 Spring 2020 ECCC students who had not completed a 2019-2020 FAFSA and as a result, the College could not determine their eligibility for a CARES Act Student Emergency Financial Aid Grant at this time. Students in this category were informed that they have until June 5, 2020, to submit a 2019-2020 FAFSA for eligibility determination.

If you were enrolled as a student at ECCC in the Spring 2020 semester and did not receive an email earlier this week regarding a CARES Act Student Emergency Financial Aid Grant, please visit the coronavirus webpage at www.eccc.edu/coronavirus and click on the CARES Act FAQ to review the eligibility requirements for the grant. The CARES Act FAQ will be the first button on the right side navigation bar on the College’s coronavirus webpage. Should you have any questions or concerns related to the awarding of the grant, please refer to the final question in the FAQ and contact the appropriate office.

ECCC FOUNDATION COVID-19 STUDENT RELIEF FUND
The ECCC Foundation continues to accept applications for the COVID-19 Student Relief Fund that was created thanks to the generosity of the Woodward Hines Education Foundation (WHEF) of Jackson. Students enrolled in the Spring 2020 semester who have experienced unexpected financial hardship during this unprecedented time that may be a barrier to college completion and that they cannot resolve through scholarships, loans, or other financial awards, are encouraged to visit www.eccc.edu/covid-19-student-relief-fund. There, students will find additional information on ECCC’s COVID-19 Student Relief Fund, including expenses covered by the fund, the maximum amount of an individual award ($500), the process for applying for funds, and an application they can complete and submit along with supporting documentation to be considered for funds. Please note that several students have submitted applications without required supporting documentation. Those students have been emailed with a request for the supporting documentation. Once that documentation is received, those applications will be considered.

Qualifying students are currently being identified as complete applications are received and evaluated and the distribution of funds to qualifying students has begun. Currently, over $12,000 of the $20,000 provided by the WHEF has been distributed to students. Please know that receipt of these Student Relief Funds may be impacted by federal financial aid regulations and/or federal, state, or institutional financial aid already awarded. Those students who applied but did not qualify for financial assistance at this time through the ECCC COVID-19 Student Relief Fund due to federal financial aid regulations and/or federal, state, or institutional financial aid already awarded will be notified by the ECCC Foundation.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Small group instruction required for the completion of skills proficiencies in some Career & Technical Education (CTE), Performing Arts, and Healthcare courses that began the week of May 11-15, 2020, will conclude this weekend. Most students were able to complete Spring 2020 course assignments during the last two weeks. If students have any questions about a course or course requirements related to lab or skills assessments for the Spring 2020 semester, they should contact their instructor.

SUMMER 2020 SEMESTER COURSES
The College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms were made. If a student was registered for a course that was impacted by these adjustments, they should have received an email and/or phone call indicating that the course has been adjusted. Should students need to make changes to their June course schedule, they should contact their advisor or email registration@eccc.edu as soon as possible to discuss these changes.

No final decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform students once a decision is made regarding the July summer term.

12-MONTH PROGRAMS - SUMMER 2020 SMALL GROUP INSTRUCTION AND LAB & SKILLS ASSESSMENTS
Plans are being made to safely return students enrolled in 12-month programs such as Practical Nursing, Surgical Technology, Cosmetology, and Diesel Equipment Technology to campus for small group instruction as well as lab and skills assessments. Once a decision is made regarding the dates(s), time(s), and other relevant safety information for a return to campus, students will be informed by their instructor via Canvas and email.  Students should continue to monitor all emails from the College and their instructors in regards to the plan for small group instruction during the Summer 2020 semester.

SUMMER FINANCIAL AID
Students may be eligible for financial aid to cover their charges if they are taking classes at ECCC this summer. Students who have already received a Pell Grant during both fall and spring semesters may have additional Pell eligibility for the summer semester using the current 2019-20 FAFSA. Generally, a student must be enrolled in a minimum of 6 hours for Student Loans and Year-Round Pell. To determine their eligibility, students should print and email a copy of their Summer 2020 class schedule to the Financial Aid Office at kmott@eccc.edu as soon as possible.

FALL 2020 ADVANCE REGISTRATION
Advance Registration for currently enrolled ECCC students for the Fall 2020 semester began Friday, April 3. If you are a returning student and haven’t registered for the fall, please do so. Business Office holds have been lifted to allow all current students to register. Incoming freshman students have begun registering for fall classes, so returning students need to register before classes begin filling up.

Registration for the Fall 2020 Term occurs online in myEC under the Student tab. The information and resources students need to register for their courses are located under the Student tab in myEC. If students experience issues accessing myEC using their secure log-in, they should contact ithelpdesk@eccc.edu. If students are logged into myEC and experience issues registering for classes, they should contact registration@eccc.edu.

STUDENT SUPPORT SERVICES
Buildings on campus will continue to be closed to students and the general public. However, there are employees available in a virtual environment to answer questions and address issues. If students have questions for any office on campus, please call or email using the reference list of frequently contacted offices found at www.eccc.edu/coronavirus under a button on the right side navigation bar.

ADJUSTMENTS TO RESIDENCE HALL STUDENTS’ ACCOUNTS
As communicated in an email to students on April 17, 2020, the ECCC Board of Trustees approved the administration’s request to apply a pro-rated adjustment of 35% of the residence hall charge and 35% of the meal plan charge to the account of students who were residents of an ECCC residence hall on March 23, 2020. Details of the adjustment may be viewed at www.eccc.edu/coronavirus under the message titled: IMPORTANT INFORMATION FOR STUDENTS AT THE CONCLUSION OF THE WEEK OF APRIL 13-17, 2020.

Based on the Board’s approval, a pro-rated adjustment as described above was applied to a student’s account who met the criteria as described in the April 17, 2020, email. Please know that an adjustment to a student’s account was first applied to any outstanding charges owed by the student to the College. Therefore, this adjustment may have resulted in the student owing the College less or it may have resulted in a potential refund to the student. 

Each individual student’s account had to be analyzed to determine the impact of the approved, pro-rated adjustment. Please know that any potential refund for student-athletes may have been impacted by the current rules and regulations of the National Junior College Athletic Association (NJCAA) and the Mississippi Association of Community Colleges Conference (MACCC).

On May 5, 2020, the refunds for any students who were due a refund as a result of these Board-approved adjustments were sent to BankMobile for disbursement to those students. If students have questions regarding the adjustment, they should email Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@eccc.edu or call their office at 601-635-6213.

YEARBOOK DISTRIBUTION
A plan is still being developed to distribute the 2019-2020 yearbooks at an appropriate time in the future contingent on developments surrounding COVID-19 at the local, state, and national levels. Once the distribution plan for College yearbooks has been completed, the College will inform students.

MESSAGE FROM BURTON LIBRARY STAFF ABOUT BOOK RETURN
Students who have books checked out from the Burton Library will have the opportunity to turn them in as soon as the all-clear is given to return to campus. All due dates for books have been extended and all fines related to the return of these books will be forgiven as long as they are returned on or before June 30, 2020. Students will be notified when they can safely return the books to the Library on campus.

COMMUNICATION
Students should continue to visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar.

In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

Important Information for Employees at the Conclusion of the Week of May 18-22, 2020

Important Information for Employees at the Conclusion of the Week of May 18-22, 2020
Friday, May 22, 2020
12:00 p.m.

East Central Community College (ECCC) continues to monitor and review information shared by the Mississippi State Department of Health (MSDH), the Centers for Disease Control and Prevention (CDC), and higher education institutions across the state associated with the novel coronavirus (COVID-19). Last week, Governor Tate Reeves signed Executive Order No. 1483 which included additional social distancing guidelines and sanitation protocols to slow the spread of COVID-19 in seven counties in east central Mississippi identified as regions having a higher risk for transmission of COVID-19. The executive order included four counties served by ECCC including: Leake, Neshoba, Newton, and Scott counties. Currently, Executive Order No. 1483 is in effect until Monday, May 25, 2020. 

In consideration of this executive order, I want to provide important information and updates for employees of ECCC via this email as we conclude the week of May 18-22, 2020. Please note that employees should read this email in its entirety. While some of the information is the same as in previous weeks, there is also new information concerning upcoming weeks which may impact you.

CAMPUS OPERATIONAL GUIDELINES FOR THE WEEK OF MAY 25-29, 2020
Based on the College’s desire to implement wise, careful, informed, and measured approaches to safely reopening the campus and in consideration of Executive Order No. 1483 signed last week by Governor Reeves, ECCC will continue to follow the operational guidelines implemented in most recent weeks and as described in this section for the week of May 25-29, 2020.

During the week of May 25-29, 2020, College employees will continue to follow the campus operational guidelines as described in Update No. 8 for non-essential personnel and essential personnel. The College will celebrate the Memorial Day holiday on Monday, May 25, and all campus offices will be closed that day. Campus offices will reopen with essential personnel, defined as all College vice presidents, deans, directors, and the superintendent of the physical plant, on Tuesday, May 26, through Thursday, May 28, from 8:00 a.m. – 4:00 p.m. (summer hours in effect) and on Friday, May 29, 2020, from 8:00 a.m. – 2:00 p.m. All offices and campus buildings will close at 2:00 p.m. on Friday, May 29, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. Essential personnel and others working on campus or from home on Friday should plan to work from home the remainder of the day (2:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Non-essential personnel should continue working from home to the greatest extent possible during this week, meeting specific work-related expectations, and providing daily documentation of having met those expectations. Some non-essential personnel perform essential functions and responsibilities that may require attendance at the office during the week. If non-essential personnel come to their office on campus during the week of May 25-29, 2020, they should strictly abide by the campus protocol shared below in the sections titled “VISITS TO CAMPUS BY EMPLOYEES” and “PROTOCOL WHILE ON CAMPUS.” They should also complete and submit a Campus Entrance Form daily reporting their attendance PRIOR to coming to campus for any reason. The Campus Entrance Form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

If faculty members come to their office on campus during the week of May 25-29, 2020, they should strictly abide by the campus protocol shared below in the sections titled “VISITS TO CAMPUS BY EMPLOYEES” and “PROTOCOL WHILE ON CAMPUS.” They should also complete and submit a Campus Entrance Form daily reporting their attendance PRIOR to coming to campus for any reason. The Campus Entrance Form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

As per College policy and as an essential function of the College, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College the week of May 25-29, 2020.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, the Superintendent of the Physical Plant will continue the schedule for a reduced staff for daily cleaning and sanitation coverage May 26-28, 2020, and deep cleaning and sanitation of all College facilities on Friday, May 29, 2020.

All employees will continue to follow the same operational guidelines related to the recording of work time as issued previously. Please refer to Update No. 7 for more information on the recording of work time for the week of May 25-29, 2020.

TENTATIVE PLANS FOR CAMPUS OPERATIONAL GUIDELINES BEGINNING THE WEEK OF JUNE 1-5, 2020
In response to COVID-19, the College is continuing to assess local, state, and national developments and recommendations. I anticipate that the weekly operational guidelines we will follow the week of May 25-29, 2020, and have been following for the last several weeks in regards to essential and non-essential personnel reporting to the campus for work will be altered during the week of June 1-5, 2020, as we attempt to wisely and gradually re-open our campus offices and facilities.

Updated campus operational guidelines will be shared with College employees next week and will address an appropriate plan for reporting to campus for work for all non-essential employee classifications who have not been required to report to campus during the duration of the College’s response to the COVID-19 pandemic including:

  • Exempt, Full-time Salaried Employees
  • Non-exempt, Full-time Salaried Employees (with the exception of Campus Police who have been working a full-time schedule to ensure 24-hour coverage of campus)
  • Non-exempt, Full-time Hourly Employees (with the exception of Maintenance staff who have been working a modified schedule to ensure adequate cleaning and sanitation of campus facilities and maintenance of grounds)
  • Non-exempt, Part-time Hourly Employees who Work 20 or More Hours Per Week

I anticipate at this time (this is subject to change) that all non-essential employees who fall into the categories above, with the exception of Campus Police and Maintenance staff who are already working a schedule as determined by their supervisor to accomplish essential duties and responsibilities, will be required to report to their office on campus a minimum of one day for the week of June 1-5 as determined by their supervisor. All other days of the week, non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations. If non-essential personnel are unable to work from home, they will need to refer to the updated campus operational guidelines that will be communicated next week related to employee leave.

I anticipate that during the week of June 8-12, 2020, all non-essential personnel who fall into the categories above, with the exception of Campus Police and Maintenance staff who will be working another schedule as determined by their supervisor to accomplish essential duties and responsibilities, will report to their office on campus a minimum of two days. All other days of the week non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations. If non-essential personnel are unable to work from home, they will need to refer to the updated campus operational guidelines that will be communicated next week related to employee leave.

I anticipate that during the week of June 15-19, 2020, all non-essential personnel who fall into the categories above, with the exception of Campus Police and Maintenance staff who will be working another schedule as determined by their supervisor to accomplish essential duties and responsibilities, will report to their office on campus a minimum of three days. All other days of the week non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations. If non-essential personnel are unable to work from home, they will need to refer to the updated campus operational guidelines that will be communicated next week related to employee leave.

I anticipate that during the week of June 22-26, 2020, all non-essential personnel who fall into the categories above, with the exception of Campus Police and Maintenance staff who will be working another schedule to accomplish essential duties and responsibilities, will report to their office on campus a minimum of four days. All other days of the week non-essential personnel should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations. If non-essential personnel are unable to work from home, they will need to refer to the updated campus operational guidelines that will be communicated next week related to employee leave.

I anticipate that beginning the week of June 29-July 3, 2020, all College employees will return to a normal full-time schedule for the remainder of the summer. Just a reminder, on July 3, 2020, the College will be observing the Fourth of July holiday.

Finally, I anticipate that essential personnel, defined as all College vice presidents, deans, directors, and the superintendent of the physical plant, will continue to report to the office each workday beginning June 1, 2020, as they have over the past several weeks. For any day of the week essential personnel are not in the office, they should be working from home and will be required to meet specific work-related expectations and provide daily documentation of having met those expectations. If essential personnel are not working in the office nor working from home, they will need to refer to the updated campus operational guidelines that will be communicated next week related to employee leave.

In addition to the phased-in work schedule, I anticipate that the updated campus operational guidelines communicated next week to the College family will also address other items of interest for employees. As mentioned several times above, this includes the use of annual and/or sick leave in lieu of administrative leave with pay. Additional details regarding the phase out of administrative leave with pay will be communicated with College employees through the updated campus operational guidelines so employees will be aware of leave options beginning June 1, 2020. I anticipate the updated campus operational guidelines will also include office and campus safety protocol for employees who are working in their office on campus beginning June 1, 2020.

The updated campus operational guidelines for the week of June 1-5, 2020, and beyond will be communicated with the College family next week and should be read by all College employees. Please know that these plans are subject to change based on local, state, and national developments and recommendations related to the COVID-19 pandemic.

CAMPUS FACILITIES
Out of an abundance of caution for the health and safety of our campus community, all buildings and other areas on campus will continue to be closed to students and the general public at this time. In consideration of Executive Order No. 1483, the College will continue to prioritize the minimization of non-critical campus attendance by all members of the communities we serve during the week of May 25-29, 2020. All on-campus camps and special events remain canceled through the end of June.

I know we have several employees and community members who have inquired about the walking track. Out of an abundance of caution for the health and safety of our College family and community during this time and to minimize the gathering of people on campus, the walking track and the areas surrounding it will remain closed the week of May 25-29, 2020.

VISITS TO CAMPUS BY EMPLOYEES
Some non-essential personnel perform essential functions that may require attendance at the office. Staff should work with their supervisor to schedule any visit to the office during the week of May 25-29, 2020, to coordinate office activities, strictly abide by the campus protocol shared in Update No. 7 and below, and daily complete and submit the Campus Entrance Form under the COVID-19 RESOURCES tab in myEC PRIOR to coming to campus for any reason. Visits to campus should be limited in nature and scope.

All employees should check their temperature at home prior to coming to campus and verify that they are not exhibiting symptoms of COVID-19. The five screening questions provided by the MSDH in Executive Order No. 1483 include:

  • Have you been in close contact with a confirmed case of COVID-19 in the past 14 days?
  • Are you experiencing a cough, shortness of breath, or sore throat?
  • Have you had a fever in the last 48 hours?
  • Have you had new loss of taste or smell?
  • Have you had vomiting or diarrhea in the last 24 hours?

Any employee answering any question above in the affirmative should REMAIN HOME!

PROTOCOL WHILE ON CAMPUS
While on campus, we will ask all employees to keep their area(s) locked and secure and work alone or in very small groups and practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the Centers for Disease Control and Prevention (CDC). Should you enter a facility by unlocking an entrance, please be sure to lock the door behind you upon entering. We also encourage all employees to wear masks as much as possible while on campus. There should be very few employees on campus each day next week and those employees should remain in their office and use the telephone or email to communicate with one another.

In addition, we will ask that you limit your travel around campus to the greatest extent possible. Please consider using e-mail or the telephone to speak to individuals in other offices. If you want to deliver something to someone on campus, we encourage you to call that person and schedule a time for drop off and pick up outside of a building. We encourage all employees to remain in their area/office as much as possible while on campus and away from others.

Should you believe someone is in your building who should not be at any time throughout the day considering our offices and facilities will be closed to the general public, please contact Campus Police.

Please know that Executive Order No. 1483 emphasized the following guidelines for businesses and retail businesses to promote the health and safety of employees:

  • All employees who have been in contact with a confirmed case of COVID-19 in the past 14 days and/or have had a fever in the last 48 hours should REMAIN HOME.
  • Based on their duties and responsibilities, employees who are unable to maintain at least 6 feet distance from others must wear a face covering throughout their shift, such as a face mask. Their face coverings must be cleaned or replaced daily.
  • Hand sanitizer must be provided to all employees, which can include a hand rub or soap. Soap should be provided in each restroom on campus.
  • Face coverings must be provided to all employees who come in direct contact with customers. Employees are required to wear that face covering throughout their shift and clean or replace daily.
  • Hand sanitizer must be placed at all entrances, in or near bathrooms, and at cashier stations.
  • Carts, baskets, and other similar surfaces touched by customers must be sanitized after each use. Other high-touch areas must be sanitized at least once every two hours.

Based on this executive order and other local and state developments, it is IMPERATIVE that we all follow safety protocols identified previously and identified above. If you know of any deficiency in meeting these requirements, such as the presence of hand sanitizer or face coverings, please let your supervisor know. The importance of preventative measures to keep yourself and others safe and healthy while on campus cannot be overstated.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Small group instruction required for the completion of skills proficiencies in some Career & Technical Education (CTE), Performing Arts, and Healthcare courses that began the week of May 11-15, 2020, will conclude this weekend. Most students were able to complete Spring 2020 course assignments during the last two weeks. If students have any questions about a course or course requirements related to lab or skills assessments for the Spring 2020 semester, they should contact their instructor.

SUMMER 2020 SEMESTER COURSES
After much discussion about the uncertainty of the duration of the impact of COVID-19 on College operations, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms were made. No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform the campus community once a decision is made regarding the July summer term.

12-MONTH PROGRAMS - SUMMER 2020 SMALL GROUP INSTRUCTION AND LAB & SKILLS ASSESSMENTS
Plans are being made to safely return students enrolled in 12-month programs such as Practical Nursing, Surgical Technology, Cosmetology, and Diesel Equipment Technology to campus for small group instruction. Once a decision is made regarding the dates(s), time(s), and other relevant safety information for a return to campus, students will be informed by their instructor via Canvas and email.  Students should continue to monitor all emails from the College and their instructors in regards to the plan for small group instruction during the Summer 2020 semester.

COLLEGE EMAIL & WEBSITE
It is imperative that employees check their college email account at least once each day as this is the best source of important College information during this time. It is also important that employees check www.eccc.edu/coronavirus often as this webpage is continuously updated with important information and resources.

Important Information for Spring 2020 Students—CARES Act Student Emergency Financial Aid Grant

Important Information for Spring 2020 Students—CARES Act Student Emergency Financial Aid Grant
Wednesday, May 20, 2020
1:45 p.m.

The Coronavirus Aid, Relief and Economic Security (CARES) Act was passed by Congress and signed into law on March 27, 2020, to provide economic relief from the novel coronavirus (COVID-19). The CARES Act established and funded the Higher Education Emergency Relief Fund (HEERF) to distribute money to colleges and universities, part of which is to be used for emergency financial aid grants to students for expenses related to the disruption of campus operations due to the COVID-19 pandemic.

In a letter dated April 9, 2020, United States Secretary of Education Dr. Betsy DeVos stated that in regard to the student portion of the HEERF funds, “the only statutory requirement is that the funds be used to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care).” She also wrote that institutions may choose to distribute funds to all eligible students, which the College has elected to do.

East Central Community College (ECCC) has chosen to distribute these emergency financial aid grants to all Section 484 eligible students who meet all eligibility requirements in the Spring 2020 semester as described in the CARES Act Frequently Asked Questions (FAQ) (see the Navigation Bar to the right). ECCC believes that these students have been impacted by the disruption of campus operations in the Spring 2020 semester due to COVID-19 in one or more of the eligible expenses listed above or others included in a student’s cost of attendance. In addition, as required by the United States Department of Education, ECCC has signed and returned a Certification and Agreement on April 23, 2020, stating that no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act, or an allocation of $1,303,155, must be provided as emergency financial aid grants to students for costs and expenses related to the disruption to campus operations caused by COVID-19.

The CARES Act FAQ includes such information as the following:

  • eligibility requirements implemented by the College for Spring 2020 students;
  • reason(s) why Spring 2020 students would not be eligible for the grant;
  • expenses covered by the grant including “expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare);”
  • what to do with grant funds if you are awarded a grant but you feel you were not impacted by the disruption of campus operations due to COVID-19;
  • grant amounts for eligible students based on enrollment status on March 13, 2020, and eligibility or non-eligibility for a Pell Grant; and
  • additional, important information regarding the CARES Act Student Emergency Financial Aid Grant.

It is IMPERATIVE that students take the time to read the questions and responses in the CARES Act FAQ in their entirety.

According to the United States Department of Education, one basic requirement for a student to be eligible to receive a CARES Act Student Emergency Financial Aid Grant is that he/she must be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended (HEA). The FAFSA data for students who have already completed a 2019-2020 FAFSA will be used to determine a Spring 2020 student’s eligibility to participate in programs under Section 484 in Title IV of the HEA of 1965, as amended, as required by the federal government. If a student is determined to be eligible to participate in programs under Section 484 in Title IV of the HEA of 1965, as amended, and is determined to have met all other eligibility requirements, then his/her enrollment status as of March 13, 2020, and his/her eligibility or non-eligibility for a Pell Grant as described in the CARES Act FAQ, will be determined. The amount of a grant will be based on an eligible student’s enrollment status on March 13, 2020, and his/her eligibility or non-eligibility for a Pell Grant. Eligible students in this category (already completed and submitted a 2019-2020 FAFSA) will be included in the first group of grant funds to be disbursed. Students eligible to receive these grant funds will be notified via a message to ECCC student email accounts once the grant funds have been applied to their account and disbursed.

Approximately 140 ECCC students may be eligible for an emergency financial aid grant but have not completed and submitted a 2019-2020 FAFSA. Those students must complete and submit the 2019-2020 FAFSA (which uses 2017 tax information) between now and Friday, June 5, 2020, at studentaid.gov to be considered for an emergency financial aid grant. The FAFSA data will be used to determine a Spring 2020 student’s eligibility to participate in programs under Section 484 in Title IV of the HEA of 1965, as amended, as required by the federal government. The FAFSA data will be reviewed as it is received from the federal government. Please know that completion and submission of the 2019-2020 FAFSA will not guarantee eligibility for a student emergency financial aid grant. If after receiving and reviewing FAFSA data, a student is determined to be eligible to participate in programs under Section 484 in Title IV of the HEA of 1965, as amended, and determined to have met all other eligibility requirements, then his/her enrollment status as of March 13, 2020, and his/her eligibility or non-eligibility for a Pell Grant as described in the CARES Act FAQ, will be determined. Eligible students in this category (have not already completed and submitted a 2019-2020 FAFSA but do so on or before June 5, 2020) will be included in the second group of grant funds to be disbursed. Students eligible to receive these grant funds will be notified via a message to ECCC student email accounts once the grant funds have been applied to their account and disbursed.

The College anticipates the first group of grants will be disbursed during the week of May 18-22, 2020, to Spring 2020 students who have already completed a 2019-2020 FAFSA, have been determined to be “Section 484 eligible,” and have met all other eligibility requirements as described in the CARES Act FAQ. Students in the second group who have not already filed a 2019-2020 FAFSA but do so on or before June 5, 2020, are determined to be “Section 484 eligible,” and have met all other eligibility requirements as described in the CARES Act FAQ can expect to receive their CARES Act Student Emergency Financial Aid Grant on or before June 30, 2020. In both cases, funds received through the student emergency financial aid grant will be disbursed via BankMobile, the College’s partner in distributing student financial aid funds.

If you have completed and submitted a 2019-2020 FAFSA, there is nothing further you have to do to be considered for an emergency financial aid grant. If you have any questions regarding the grant, please see the FAQ addressing which office to contact for particular questions. For your information and use, the CARES Act FAQ has been added as a button on the right side navigation bar on the College’s webpage devoted to our COVID-19 response, www.eccc.edu/coronavirus.

In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

Important Information for Students at the Conclusion of the Week of May 11-15, 2020

Important Information for Students at the Conclusion of the Week of May 11-15, 2020
Friday, May 15, 2020
1:30 p.m.

I wanted to provide students with information—some of it as a reminder and some new information—as we conclude the week of May 11-15, 2020, at East Central Community College (ECCC). Let me state once again that just because the Spring 2020 semester may be over, we will not stop communicating with students, so please continue to monitor your campus email and the College webpage devoted to the COVID-19 response at www.eccc.edu/coronavirus.

Officials at ECCC continue to monitor local, state, and national developments surrounding COVID-19 while adhering to recommended health and safety guidelines to keep members of our campus community safe. Earlier this week, Governor Tate Reeves signed Executive Order No. 1483 which included additional social distancing guidelines and sanitation protocols to slow the spread of COVID-19 in seven counties in east central Mississippi identified as regions having a higher risk for transmission of COVID-19. The executive order included four counties served by ECCC including: Leake, Neshoba, Newton, and Scott counties. Currently, Executive Order No. 1483 is in effect until Monday, May 25, 2020.

Although our campus is currently closed to the public, we continue to open offices with essential personnel and are here to help our students navigate these unprecedented times. We appreciate your ongoing support, patience, and understanding as the College continues to respond to the ever-changing developments surrounding COVID-19 at the local, state, and national levels. I continue to encourage all students to read all of the information contained in this email and contact the appropriate office(s)/individual(s) on campus if they have any questions.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Small group instruction required for the completion of skills proficiencies in some Career & Technical Education (CTE), Performing Arts, and Healthcare courses began the week of May 11-15, 2020. Several students were able to complete Spring 2020 course assignments during the week. There are a few more students who are scheduled to participate in small group instruction the week of May 18-22, 2020, in order to complete course requirements. Therefore, there will be a few vehicles on campus next week for students to participate in the lab and skills assessments. Attendance at these labs/skills assessments should be the only reason a student comes to campus. If students have any questions about a course or course requirements related to lab or skills assessments, they should contact their instructor.

In regards to the small group instruction, an email from Dr. Teresa Mackey, Vice President for Instruction, was sent to students and faculty on Thursday, May 7, and included the process for entering the campus as well as important safety guidelines and protocols to follow while on campus. In addition, all students should check their temperature at home prior to coming to campus and verify that they are not exhibiting symptoms of COVID-19. The five screening questions provided by the Mississippi Department of Health (MSDH) in Executive Order No. 1483 as signed by Governor Tate Reeves earlier this week include:

  • Have you been in close contact with a confirmed case of COVID-19 in the past 14 days?
  • Are you experiencing a cough, shortness of breath, or sore throat?
  • Have you had a fever in the last 48 hours?
  • Have you had new loss of taste or smell?
  • Have you had vomiting or diarrhea in the last 24 hours?

Any student answering any question above in the affirmative should REMAIN HOME!

Please know that Executive Order No. 1483 also emphasized the following guidelines for businesses and retail businesses to promote the health and safety of employees. Many of them are applicable to our situation currently at ECCC:

  • All employees/students who have been in contact with a confirmed case of COVID-19 in the past 14 days and/or have had a fever in the last 48 hours should REMAIN HOME.
  • Based on their duties and responsibilities, employees/students who are unable to maintain at least 6 feet distance from others must wear a face covering throughout their shift, such as a face mask. Their face coverings must be cleaned or replaced daily.
  • Hand sanitizer must be provided to all employees/students, which can include a hand rub or soap. Soap should be provided in each restroom on campus.
  • Face coverings must be provided to all employees/students who come in direct contact with customers/employees/students. Employees/students are required to wear that face covering throughout their shift and clean or replace daily.
  • Hand sanitizer must be placed at all entrances, in or near bathrooms, and at cashier stations.
  • Carts, baskets, and other similar surfaces touched by customers must be sanitized after each use. Other high-touch areas must be sanitized at least once every two hours.

Based on this executive order, it is IMPERATIVE that we all follow safety protocols identified previously and identified above. If you know of any deficiency in meeting these requirements, such as the presence of hand sanitizer or face coverings, please let your instructor know. The importance of preventative measures to keep yourself and others healthy while on campus cannot be overstated.

Students will be notified of the date(s), time(s), and other relevant safety information by their instructor. Should plans/schedules need to be changed, we will do so accordingly and communicate that information to the campus community.  Students should continue to monitor all emails from the College and their instructors.

FEDERAL CORONAVIRUS AID, RELIEF, & ECONOMIC SECURITY (CARES) ACT STUDENT EMERGENCY FINANCIAL AID GRANTS
The College continues to receive and analyze information from the United States Department of Education (USDE) and other community colleges throughout the state regarding federal emergency financial aid grants provided through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for eligible students. According to the Act, the emergency financial aid grants provided to S[ring 2020 semester eligible students are to be used, “for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare).”

Currently, the College is completing their analysis and determination of the requirements that a student enrolled at ECCC in the Spring 2020 semester must meet in order to be eligible for CARES Act federal student emergency financial aid grants. It is anticipated that additional details regarding the College’s eligibility requirements and more information regarding the awarding of these grants will be shared with students the week of May 18-22, 2020. It is anticipated that information regarding these grants will be shared in the form of Frequently Asked Questions (FAQ). Therefore, please be looking for additional information regarding the CARES Act emergency financial aid grants for students in the very near future.

ECCC FOUNDATION COVID-19 STUDENT RELIEF FUND
The College continues to accept applications for the COVID-19 Student Relief Fund that was created thanks to the generosity of the Woodward Hines Education Foundation (WHEF) of Jackson. Students enrolled in the Spring 2020 semester who have experienced unexpected financial hardship during this unprecedented time that may be a barrier to college completion and that they cannot resolve through scholarships, loans, or other financial awards, are encouraged to visit www.eccc.edu/covid-19-student-relief-fund. There, students will find additional information on ECCC’s COVID-19 Student Relief Fund, including expenses covered by the fund, the maximum amount of an individual award ($500), the process for applying for funds, and an application they can complete and submit along with supporting documentation to be considered for funds. Please note that several students have submitted applications without required supporting documentation. Those students have been emailed with a request for the supporting documentation. Once that documentation is received, those applications will be considered.

Qualifying students are currently being identified as complete applications are received and evaluated and the distribution of funds to qualifying students have begun. Currently, over $8,000 of these funds have been distributed to students.

Please know that receipt of these Student Relief Funds may be impacted by federal financial aid regulations and/or federal, state, or institutional financial aid already awarded. Those students who applied but did not qualify for financial assistance at this time through the ECCC COVID-19 Student Relief Fund due to federal financial aid regulations and/or federal, state, or institutional financial aid already awarded will be notified by the ECCC Foundation.

ADJUSTMENTS TO RESIDENCE HALL STUDENTS’ ACCOUNTS
As communicated in an email to students on April 17, 2020, the ECCC Board of Trustees approved the administration’s request to apply a pro-rated adjustment of 35% of the residence hall charge and 35% of the meal plan charge to the account of students who were residents of an ECCC residence hall on March 23, 2020. Details of the adjustment may be viewed at https://www.eccc.edu/coronavirus under the message titled: IMPORTANT INFORMATION FOR STUDENTS AT THE CONCLUSION OF THE WEEK OF APRIL 13-17, 2020.

Based on the Board’s approval, a pro-rated adjustment as described above was applied to a student’s account who met the criteria as described in the April 17, 2020, email. Please know that an adjustment to a student’s account was first applied to any outstanding charges owed by the student to the College. Therefore, this adjustment may have resulted in the student owing the College less or it may have resulted in a potential refund to the student. 

Each individual student’s account had to be analyzed to determine the impact of the approved, pro-rated adjustment. Please know that any potential refund for student-athletes may have been impacted by the current rules and regulations of the National Junior College Athletic Association (NJCAA) and the Mississippi Association of Community Colleges (MACC) Athletic Association.

On May 5, 2020, the refunds for any students who were due a refund as a result of these Board-approved adjustments were sent to BankMobile for disbursement to those students. If students have questions regarding the adjustment, they should email Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@eccc.edu or call their office at 601-635-6213.

SPRING 2020 TEXTBOOK BUYBACK
Students received an email from Dr. Randall Lee concerning online textbook buyback. This new process allows students to sell their textbooks when they complete their spring term classes and not be on campus. Students can sell them online with free shipping by clicking on the link on the ECCC Bookstore’s webpage at www.eccc.edu/bookstore. This online buyback program is for purchased books only. No rentals can be sold through this process. There’s also a helpful “How To” video on the webpage if you need assistance with the online textbook buyback process. If students have any questions regarding this textbook buyback process, they should feel free to email Michaelle Smith, ECCC Bookstore Manager, at mismith@eccc.edu.

RESIDENCE HALL MOVE-OUT
To date, more than 600 ECCC students have moved out of their residence hall rooms as the College allowed students back on campus to retrieve all remaining personal items from their rooms. Students followed the health and safety protocols and social distancing practices required during these move-out days, and for that we are thankful.

Students who were unable to move out of their residence hall room during the week of April 27-May 1, 2020, and would like to schedule an alternate time to move out should contact Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@ecc.edu or call 601-635-6213 as soon as possible to indicate their desire to schedule a time to move out.

SUMMER 2020 SEMESTER COURSES
Recently, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms were made. If a student was registered for a course that was impacted by these adjustments, they should have received an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their June course schedule, they should contact their advisor or email registration@eccc.edu as soon as possible to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform students once a decision is made regarding the July summer term.

SUMMER FINANCIAL AID
Students may be eligible for financial aid to cover their charges if they are taking classes at ECCC this summer. Students who have already received a Pell Grant during both fall and spring semesters may have additional Pell eligibility for the summer semester using the current 2019-20 FAFSA. Generally, a student must be enrolled in a minimum of 6 hours for Student Loans and Year-Round Pell. To determine their eligibility, students should print and email a copy of their Summer 2020 class schedule to the Financial Aid Office at kmott@eccc.edu as soon as possible.

FALL 2020 ADVANCE REGISTRATION
Advance Registration for currently enrolled ECCC students for the Fall 2020 semester began Friday, April 3. If you are a returning student and haven’t registered for the fall, please do so. Business Office holds have been lifted to allow all current students to register. Incoming freshman students have begun registering for fall classes, so returning students need to register before classes begin filling up.

Registration for the Fall 2020 Term occurs online in myEC under the Student tab. The information and resources students need to register for their courses are located under the Student tab in myEC. If students experience issues accessing myEC using their secure log-in, they should contact ithelpdesk@eccc.edu. If students are logged into myEC and experience issues registering for classes, they should contact registration@eccc.edu.

STUDENT SUPPORT SERVICES
Buildings on campus will continue to be closed to students and the general public. However, there are employees available in a virtual environment to answer questions and address issues. If students have questions for any office on campus, please call or email using the reference list of frequently contacted offices found at www.eccc.edu/coronavirus under a button on the right side navigation bar.

Students may continue to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. Students can access information regarding these campus hot spots at www.eccc.edu/coronavirus under a button on the right side navigation bar titled: Sources of Internet Accessibility. All of these Wi-Fi locations will be identified using special signage. Once again, Wi-Fi hot spots will remain open for student use during the posted times.

YEARBOOK DISTRIBUTION
A plan is still being developed to distribute the 2019-2020 yearbooks at an appropriate time in the future contingent on developments surrounding COVID-19 at the local, state, and national levels. Once the distribution plan for College yearbooks has been completed, the College will inform students.

MESSAGE FROM BURTON LIBRARY STAFF ABOUT BOOK RETURN
Students that have books checked out from the Burton Library will have the opportunity to turn them in as soon as the all-clear is given to return to campus. All due dates for books have been extended and all fines related to the return of these books will be forgiven as long as they are returned on or before June 30, 2020. Students will be notified when they can safely return the books to the Library on campus.

COMMUNICATION
Students should continue to visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar.

In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

Information for Employees at the Conclusion of the Week of May 11-15, 2020

Information for Employees at the Conclusion of the Week of May 11-15, 2020
Friday, May 15, 2020
12:30 p.m.

East Central Community College (ECCC) continues to monitor and review information shared by the Mississippi State Department of Health (MSDH), the Centers for Disease Control and Prevention (CDC), and higher education institutions across the state associated with the novel coronavirus (COVID-19). Earlier this week, Governor Tate Reeves signed Executive Order No. 1483 which included additional social distancing guidelines and sanitation protocols to slow the spread of COVID-19 in seven counties in east central Mississippi identified as regions having a higher risk for transmission of COVID-19. The executive order included four counties served by ECCC including: Leake, Neshoba, Newton, and Scott counties. Currently, Executive Order No. 1483 is in effect until Monday, May 25, 2020. 

In consideration of this executive order, I want to provide important information and updates for employees of ECCC via this email as we conclude the week of May 11-15, 2020.

CAMPUS OPERATIONAL GUIDELINES FOR THE WEEK OF MAY 18-22, 2020
Based on the College’s desire to take wise, careful, informed, and measured approaches to safely reopening the campus and in consideration of Executive Order No. 1483 signed earlier this week by Governor Reeves, ECCC will continue to follow the operational guidelines implemented in most recent weeks and as described below for the week of May 18-22, 2020.

During the week of May 18-22, 2020, College employees will continue to follow the campus operational guidelines as described in Update No. 8 for non-essential personnel and essential personnel. Campus offices will be open with essential personnel on Monday, May 18, through Thursday, May 21, from 8:00 a.m. – 4:00 p.m. (summer hours in effect) and on Friday, May 22, 2020, from 8:00 a.m. – 2:00 p.m. Non-essential personnel should continue working from home to the greatest extent possible.

All offices and campus buildings will close at 2:00 p.m. on Friday, May 22, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. Essential personnel and others working on campus or from home on Friday should plan to work from home the remainder of the day (2:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

As per College policy and as an essential function of the College, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College the week of May 18-22, 2020.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, the Superintendent of the Physical Plant will continue the schedule for a reduced staff for daily cleaning and sanitation coverage the week of May 18-22, 2020.

Nine-month faculty contracts ended on May 1, 2020. If faculty members come to their office on campus during the week of May 18-22, 2020, they should strictly abide by the campus protocol shared in Update No. 7 as well as the information shared below in the section titled “Protocol While on Campus” and complete and submit a form daily reporting their attendance PRIOR to coming to campus for any reason. The form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

We are continuing to assess local, state, and national developments and recommendations related to COVID-19. I anticipate that these weekly operational guidelines will be altered in the near future (potentially the week of May 25-29) as we attempt to wisely and gradually re-open our campus offices and facilities. The altered guidelines will address an appropriate plan for reporting to campus for work for all full-time employees. The guidelines will also address the use of annual and/or sick leave in lieu of administrative leave with pay in the future. The weekly operational guidelines will continue to be communicated with the College family at the appropriate time(s) and should be read by all College employees.

Employees will continue to follow the same operational guidelines related to the recording of work time as issued previously. Please refer to Update No. 7 for more information on the recording of work time for the week of May 18-22, 2020.

CAMPUS FACILITIES
Out of an abundance of caution for the health and safety of our campus community, all buildings and other areas on campus will continue to be closed to students and the general public at this time with the exception of campus facilities necessary to complete small group instruction as described below. In consideration of Executive Order No. 1483, the College will continue to prioritize the minimization of non-critical campus attendance by all members of the communities we serve during the week of May 18-22, 2020. All on-campus camps and special events remain canceled through the end of June. Employees on campus are asked to keep all doors and other entrances locked. There should be very few employees on campus each day next week and those employees should remain in their office and use the telephone or email to communicate with one another.

I know we have several employees and community members who have inquired about the walking track. Out of an abundance of caution for the health and safety of our College family and community during this time and to minimize the gathering of people on campus, the walking track and the areas surrounding it will remain closed the week of May 18-22, 2020.

VISITS TO CAMPUS BY EMPLOYEES
Some staff members perform essential functions that may require attendance at the office. Staff should work with their supervisor to schedule any visit to the office during the week of May 18-22, 2020, to coordinate office activities, strictly abide by the campus protocol shared in Update No. 7 and below, and daily complete and submit the form under the COVID-19 RESOURCES tab in myEC PRIOR to coming to campus for any reason. Visits to campus should be limited in nature and scope. All employees should check their temperature at home prior to coming to campus and verify that they are not exhibiting symptoms of COVID-19. The five screening questions provided by the MSDH in Executive Order No. 1483 include:

  • Have you been in close contact with a confirmed case of COVID-19 in the past 14 days?
  • Are you experiencing a cough, shortness of breath, or sore throat?
  • Have you had a fever in the last 48 hours?
  • Have you had new loss of taste or smell?
  • Have you had vomiting or diarrhea in the last 24 hours?

Any employee answering any question above in the affirmative should REMAIN HOME!

PROTOCOL WHILE ON CAMPUS
While on campus, we will ask all employees to keep their area(s) locked and secure and work alone or in very small groups and practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the Centers for Disease Control and Prevention (CDC). Should you enter a facility by unlocking an entrance, please be sure to lock the door behind you upon entering. We also encourage all employees to wear masks as much as possible while on campus.

In addition, we will ask that you limit your travel around campus to the greatest extent possible. Please consider using e-mail or the telephone to speak to individuals in other offices. If you want to deliver something to someone on campus, we encourage you to call that person and schedule a time for drop off and pick up outside of a building. We encourage all employees to remain in their area/office as much as possible while on campus and away from others.

Should you believe someone is in your building who should not be at any time throughout the day considering our offices and facilities will be closed to the general public, please contact Campus Police.

Please know that Executive Order No. 1483 emphasized the following guidelines for businesses and retail businesses to promote the health and safety of employees:

  • All employees who have been in contact with a confirmed case of COVID-19 in the past 14 days and/or have had a fever in the last 48 hours should REMAIN HOME.
  • Based on their duties and responsibilities, employees who are unable to maintain at least 6 feet distance from others must wear a face covering throughout their shift, such as a face mask. Their face coverings must be cleaned or replaced daily.
  • Hand sanitizer must be provided to all employees, which can include a hand rub or soap. Soap should be provided in each restroom on campus.
  • Face coverings must be provided to all employees who come in direct contact with customers. Employees are required to wear that face covering throughout their shift and clean or replace daily.
  • Hand sanitizer must be placed at all entrances, in or near bathrooms, and at cashier stations.
  • Carts, baskets, and other similar surfaces touched by customers must be sanitized after each use. Other high-touch areas must be sanitized at least once every two hours.

Based on this executive order, it is IMPERATIVE that we all follow safety protocols identified previously and identified above. If you know of any deficiency in meeting these requirements, such as the presence of hand sanitizer or face coverings, please let your supervisor know. The importance of preventative measures to keep yourself and others healthy while on campus cannot be overstated.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Small group instruction required for the completion of skills proficiencies in some Career & Technical Education (CTE), Performing Arts, and Healthcare courses began on campus the week of May 11, 2020. Therefore, there may be some vehicles on campus the week of May 18-22, 2020, for students to complete small group instruction assessments. An email from Dr. Teresa Mackey was sent to students and faculty on Thursday, May 7, and included the process for entering the campus as well as important safety guidelines to follow while on campus.

Students will be notified of the dates, times, and other relevant safety information by their instructor. Should plans/schedules need to be changed, we will do so accordingly and communicate that information to the campus community.  Students should continue to monitor all emails from the College and their instructors. If students have any questions about a course or course requirements related to lab or skills assessments, they should contact their instructor.

SUMMER 2020 COURSES
After much discussion about the uncertainty of the duration of the impact of COVID-19 on College operations, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms have been made.

If students are currently registered for a course that has been affected by these adjustments, they should receive an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their June course schedule, they have been asked to contact their advisor or email registration@eccc.edu to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform the campus community once a decision is made regarding the July summer term.

COLLEGE EMAIL & WEBSITE
It is imperative that employees check their college email account at least once each day as this is the best source of important College information during this time. It is also important that employees check www.eccc.edu/coronavirus often as this webpage is continuously updated with important information and resources.

Important Information for the Campus Community Regarding Executive Order No. 1483

Important Information for the Campus Community Regarding Executive Order No. 1483
Tuesday, May 12, 2020
3:50 p.m.

At a press conference earlier today, Governor Tate Reeves announced additional social distancing guidelines and sanitation protocols for Newton, Scott, Attala, Leake, Jasper, Neshoba and Lauderdale counties, which were identified as regions at a higher risk of transmission. In Executive Order No. 1483, the Governor laid out targeted guidelines to slow the spread of COVID-19 within the seven counties, including:

For all businesses:
All businesses are expected to take every step necessary to implement the regulations, orders, and guidance from the Mississippi State Department of Health and CDC to prevent the spread of COVID-19, including social distancing and encouraging sick employees to stay home.

All employees who have been in contact with a confirmed case of COVID-19 in the past 14 days and/or have had a fever in the last 48 hours should REMAIN HOME.

Based on their duties and responsibilities, employees who are unable to maintain at least 6 feet distance from others must wear a face covering throughout their shift, such as a face mask. Their face coverings must be cleaned or replaced daily.

Hand sanitizer must be provided to all employees, which can include a hand rub or soap.

For retail businesses (in addition to measures above):
Face coverings must be provided to all employees who come in direct contact with customers. Employees are required to wear that face covering throughout their shift and clean or replace daily.

All customers must wear a face covering while inside the retail business.

Hand sanitizer must be placed at all entrances, in or near bathrooms, and at cashier stations.

Retail businesses are expected to make all efforts to maintain a 6-foot distance between customers at all times.

Carts, baskets, and other similar surfaces touched by customers must be sanitized after each use. Other high-touch areas must be sanitized at least once every two hours.

For people out in public:
Everyone must wear face coverings when attending outdoor public events, such as live auctions or flea markets.

People must maintain a 6-foot distance between themselves and others.

Based on this new executive order, it is IMPERATIVE that we all follow safety protocols identified previously and identified above. If you know of any deficiency in meeting these requirements, such as the presence of hand sanitizer or face coverings, please let your supervisor know.

It is also EXTREMLY IMPORTANT that faculty members and students involved in the skills/lab assessments being completed this week on campus follow this guidance.

Thank you for your adherence to these guidelines and protocols as we strive to maintain a safe and healthy campus environment.

Important Information for Students at the Conclusion of the Week of May 4-8, 2020

Important Information for Students at the Conclusion of the Week of May 4-8, 2020
Friday, May 8, 2020
2:00 p.m.

I wanted to provide students with information—some of it as a reminder and some new information—as we conclude the week of May 4-8, 2020, at East Central Community College (ECCC). Let me state once again that just because the semester may be over, we will not stop communicating with students, so please continue to monitor your campus email and the College webpage devoted to the COVID-19 response at www.eccc.edu/coronavirus.

Officials at ECCC continue to monitor local, state, and national developments surrounding COVID-19 while adhering to recommended health and safety guidelines to keep members of our campus community safe. Although our campus is currently closed to the public, we continue to open offices with essential personnel and are here to help our students navigate these unprecedented times. We appreciate your ongoing support, patience, and understanding as the College continues to respond to the ever-changing developments surrounding COVID-19 at the local, state, and national levels.

I continue to encourage all students to read all of the information contained in this email and contact the appropriate office(s)/individual(s) on campus if they have any questions.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Small group instruction required for the completion of skills proficiencies in some Career & Technical Education (CTE), Performing Arts, and Healthcare courses has been scheduled on campus beginning the week of May 11, 2020. Therefore, there will be several vehicles on campus next week for students to participate in the small group instruction assessments.

An email from Dr. Teresa Mackey was sent to students and faculty on Thursday, May 7, and included the process for entering the campus as well as important safety guidelines and protocols to follow while on campus. If students have any questions about a course or course requirements related to lab or skills assessments, they should contact their instructor.

Students will be notified of the date(s), time(s), and other relevant safety information by their instructor. Should plans/schedules need to be changed, we will do so accordingly and communicate that information to the campus community.  Students should continue to monitor all emails from the College and their instructors.

ADJUSTMENTS TO RESIDENCE HALL STUDENTS’ ACCOUNTS
As communicated in an email to students on April 17, 2020, the ECCC Board of Trustees approved the administration’s request to apply a pro-rated adjustment of 35% of the residence hall charge and 35% of the meal plan charge to the account of students who were residents of an ECCC residence hall on March 23, 2020. Details of the adjustment may be viewed at https://www.eccc.edu/coronavirus under the message titled: IMPORTANT INFORMATION FOR STUDENTS AT THE CONCLUSION OF THE WEEK OF APRIL 13-17, 2020.

Based on the Board’s approval, a pro-rated adjustment as described above has been applied to a student’s account who met the criteria as stated in the April 17, 2020, email. Please know that an adjustment to a student’s account was first applied to any outstanding charges owed by the student to the College. Therefore, this adjustment may have resulted in the student owing the College less or it may have resulted in a potential refund to the student. 

Each individual student’s account had to be analyzed to determine the impact of the approved, pro-rated adjustment. Please know that any potential refund for student-athletes may have been impacted by the current rules and regulations of the National Junior College Athletic Association (NJCAA) and the Mississippi Association of Community Colleges (MACC) Athletic Association.

On May 5, 2020, the refunds for any students who were due a refund as a result of these Board-approved adjustments were sent to BankMobile for disbursement to those students. If students have questions regarding the adjustment, they should email Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@eccc.edu or call their office at 601-635-6213.

ECCC FOUNDATION COVID-19 STUDENT RELIEF FUND
The college continues to accept applications for the COVID-19 Student Relief Fund that was created thanks to the generosity of the Woodward Hines Education Foundation (WHEF) of Jackson. Students who have experienced unexpected financial hardship during this unprecedented time that may be a barrier to college completion and that they cannot resolve through scholarships, loans, or other financial awards, are encouraged to visit www.eccc.edu/covid-19-student-relief-fund. There, students will find additional information on ECCC’s COVID-19 Student Relief Fund, including expenses covered by the fund, the maximum amount of an individual award ($500), the process for applying for funds, and an application they can complete and submit along with supporting documentation to be considered for funds.

Please note that several students have submitted applications without required supporting documentation. Those students have been emailed with a request for the supporting documentation. Once that documentation is received, those applications will be considered.

The first group of qualifying students has been identified and it is anticipated that the distribution of funds to those students will begin next week.

Please know that receipt of these Student Relief Funds may be impacted by federal financial aid regulations and/or federal, state, or institutional financial aid already awarded. Those students who applied but did not qualify for financial assistance at this time through the ECCC COVID-19 Student Relief Fund due to federal financial aid regulations and/or federal, state, or institutional financial aid already awarded will be notified by the ECCC Foundation.

CORONAVIRUS AID, RELIEF, & ECONOMIC SECURITY (CARES) ACT FEDERAL EMERGENCY FINANCIAL AID GRANTS
The College continues to receive and analyze information from the United States Department of Education (USDE) and other community colleges throughout the state regarding federal emergency financial aid grants provided through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for eligible students. According to the Act, the emergency financial aid grants provided to eligible students are to be used, “for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare).”

Currently, the College is completing their analysis and determination of the requirements that a student must meet in order to be eligible for CARES Act federal emergency financial aid grants. It is anticipated that additional details regarding the College’s eligibility requirements and more information regarding the awarding of these grants will be shared with students the week of May 11-15, 2020. Therefore, please be looking for additional information regarding the CARES Act emergency financial aid grants for students in the very near future.

SPRING 2020 TEXTBOOK BUYBACK
Students received an email last week from Dr. Randall Lee concerning online textbook buyback. This new process allows students to sell their textbooks when they complete their spring term classes and not be on campus. Students can sell them online with free shipping by clicking on the link on the ECCC Bookstore’s webpage at www.eccc.edu/bookstore. This online buyback program is for purchased books only. No rentals can be sold through this process. There’s also a helpful “How To” video on the webpage if you need assistance with the online textbook buyback process. If students have any questions regarding this textbook buyback process, they should feel free to email Michaelle Smith, ECCC Bookstore Manager, at mismith@eccc.edu.

VIRTUAL AWARDS DAY
The College prepared a Virtual Awards Day ceremony in lieu of the annual ceremony held on campus each spring that was cancelled due to the Coronavirus and social distancing guidelines. Recipients of Hall of Fame and other honorees from 2019-2020 were included in the video posted on the College’s website at https://www.eccc.edu/2020-eccc-virtual-awards-day. CONGRATULATIONS to all of our 2019-2020 honorees!

RESIDENCE HALL MOVE-OUT
To date, more than 600 ECCC students have moved out of their residence hall rooms as the College allowed students back on campus to retrieve all remaining personal items from their rooms. Students followed the health and safety protocols and social distancing practices required during these move-out days, and for that we are thankful.

Students who were unable to move out of their residence hall room during the week of April 27-May 1, 2020, and would like to schedule an alternate time to move out should contact Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@ecc.edu or call 601-635-6213 as soon as possible to indicate their desire to schedule a time to move out.

SUMMER 2020 SEMESTER COURSES
Recently, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms were made. If a student was registered for a course that was impacted by these adjustments, they should have received an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their Maymester or June course schedule, they should contact their advisor or email registration@eccc.edu as soon as possible to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform students once a decision is made regarding the July summer term.

SUMMER FINANCIAL AID
Students may be eligible for financial aid to cover their charges if they are taking classes at ECCC this summer. Students who have already received a Pell Grant during both fall and spring semesters may have additional Pell eligibility for the summer semester using the current 2019-20 FAFSA. Generally, a student must be enrolled in a minimum of 6 hours for Student Loans and Year-Round Pell. To determine their eligibility, students should print and email a copy of their Summer 2020 class schedule to the Financial Aid Office at kmott@eccc.edu as soon as possible.

FALL 2020 ADVANCE REGISTRATION
Advance Registration for currently enrolled ECCC students for the Fall 2020 semester began Friday, April 3. If you are a returning student and haven’t registered for the fall, please do so. Business Office holds have been lifted to allow all current students to register. Incoming freshman students have begun registering for fall classes, so returning students need to register before classes begin filling up.

Registration for the Fall 2020 Term occurs online in myEC under the Student tab. The information and resources students need to register for their courses are located under the Student tab in myEC. If students experience issues accessing myEC using their secure log-in, they should contact ithelpdesk@eccc.edu. If students are logged into myEC and experience issues registering for classes, they should contact registration@eccc.edu.

STUDENT SUPPORT SERVICES
Buildings on campus will continue to be closed to students and the general public. However, there are employees available in a virtual environment to answer questions and address issues. If students have questions for any office on campus, please call or email using the reference list of frequently contacted offices found at www.eccc.edu/coronavirus under a button on the right side navigation bar.

Students may continue to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. Students can access information regarding these campus hot spots at www.eccc.edu/coronavirus under a button on the right side navigation bar titled: Sources of Internet Accessibility. All of these Wi-Fi locations will be identified using special signage. Once again, Wi-Fi hot spots will remain open for student use during the posted times.

YEARBOOK DISTRIBUTION
A plan is still being developed to distribute the 2019-2020 yearbooks at an appropriate time in the future contingent on developments surrounding COVID-19 at the local, state, and national levels. Once the distribution plan for College yearbooks has been completed, the College will inform students.

MESSAGE FROM BURTON LIBRARY STAFF ABOUT BOOK RETURN
Students that have books checked out from the Burton Library will have the opportunity to turn them in as soon as the all-clear is given to return to campus. All due dates for books have been extended and all fines related to the return of these books will be forgiven as long as they are returned on or before June 30, 2020. Students will be notified when they can safely return the books to the Library on campus.

COMMUNICATION
Students should continue to visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar.

In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

Information for Employees at the Conclusion of the Week of May 4-8, 2020

Information for Employees at the Conclusion of the Week of May 4-8, 2020
Friday, May 8, 2020
12:30 p.m.

East Central Community College (ECCC) continues to monitor and review information shared by the Mississippi State Department of Health (MSDH), the Centers for Disease Control and Prevention (CDC), and higher education institutions across the state associated with the novel coronavirus (COVID-19). Governor Tate Reeves’ “Safer at Home” executive order is in effect until May 11, 2020, and he has continued to state that he and other appointed and elected officials were going to take wise, gradual, and measured steps to reopen the state of Mississippi.

As we conclude the week of May 4-8, 2020, I want to provide important information and updates for employees of ECCC via this email. Please see the items below.

CAMPUS OPERATIONAL GUIDELINES FOR THE WEEK OF MAY 11-15, 2020
Based on the College’s desire to take wise, careful, informed, and measured approaches to safely reopen the campus, ECCC will continue to follow the operational guidelines as described below for the week of May 11-15, 2020.

Just as we have done in most recent weeks, during the week of May 11-15, 2020, College employees will continue to follow the campus operational guidelines as described in Update No. 8 for non-essential personnel and essential personnel. Campus offices will be open with essential personnel on Monday, May 11, through Thursday, May 14, from 8:00 a.m. – 4:00 p.m. (summer hours in effect) and on Friday, May 15, 2020, from 8:00 a.m. – 2:00 p.m.

Nine-month faculty contracts ended on May 1, 2020. If faculty members come to their office on campus during the week of May 11-15, 2020, they should strictly abide by the campus protocol shared in Update No. 7 and complete and submit a form daily reporting their attendance PRIOR to coming to campus for any reason. The form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

All offices and campus buildings will close at 2:00 p.m. on Friday, May 15, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. Essential personnel and others working on campus or from home on Friday should plan to work from home the remainder of the day (2:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

As per College policy and as an essential function of the College, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College the week of May 11-15, 2020.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, the Superintendent of the Physical Plant will continue the schedule for a reduced staff for daily cleaning and sanitation coverage the week of May 11-15, 2020.

We are continuing to assess local, state, and national developments and recommendations related to COVID-19. I anticipate that these weekly operational guidelines will be altered in the near future (potentially the week of May 18-22) as we attempt to wisely and gradually re-open our campus offices and facilities. The weekly operational guidelines will continue to be communicated with the College family at the appropriate time(s) and should be read by all employees.

Employees will continue to follow the same operational guidelines related to the recording of work time as issued previously. Please refer to Update No. 7 for more information on the recording of work time.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Small group instruction required for the completion of skills proficiencies in some Career & Technical Education (CTE), Performing Arts, and Healthcare courses has been scheduled on campus beginning the week of May 11, 2020. Therefore, there will be several vehicles on campus next week for students to participate in the small group instruction assessments.

Students will be notified of the dates, times, and other relevant safety information by their instructor. Should plans/schedules need to be changed, we will do so accordingly and communicate that information to the campus community. Students should continue to monitor all emails from the College and their instructors.

An email from Dr. Teresa Mackey was sent to students and faculty on Thursday, May 7, and included the process for entering the campus as well as important safety guidelines to follow while on campus. If students have any questions about a course or course requirements related to lab or skills assessments, they should contact their instructor.

CAMPUS FACILITIES
Out of an abundance of caution for the health and safety of our campus community, all buildings and other areas on campus will continue to be closed to students and the general public at this time. During the week of May 11-15, 2020, the College will prioritize safely serving current students who need to complete their hands-on labs and/or skills assessments for the Spring 2020 semester, while minimizing non-critical campus attendance. All on-campus camps and special events remain canceled through the end of June.

Employees on campus are asked to keep all doors and other entrances locked. There should be very few employees on campus each day next week and those employees should remain in their office and use the telephone or email to communicate with one another.

I know we have several employees and community members who have inquired about the walking track. Out of an abundance of caution for the health and safety of our College family and community during this time and to minimize people on campus during the week the College is attempting to complete the lab and skills assessments components for several courses, the walking track and the areas surrounding it will remain closed the week of May 11-15, 2020, while we strive to safely meet the educational needs of our students.

VISITS TO CAMPUS BY EMPLOYEES
Some staff members perform essential functions that may require attendance at the office. Staff should work with their supervisor to schedule any visit to the office during the week of May 11-15, 2020, to coordinate office activities, strictly abide by the campus protocol shared in Update No. 7, and daily complete and submit the form under the COVID-19 RESOURCES tab in myEC PRIOR to coming to campus for any reason. Visits to campus should be limited in nature and scope. All employees should check their temperature at home prior to coming to campus to verify that they are not exhibiting symptoms of COVID-19.

PROTOCOL WHILE ON CAMPUS
While on campus, we will ask all employees to keep their area(s) locked and secure and work alone or in very small groups and practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the Centers for Disease Control and Prevention (CDC). Should you enter a facility by unlocking an entrance, please be sure to lock the door behind you upon entering. We also encourage all employees to wear masks as much as possible while on campus.

In addition, we will ask that you limit your travel around campus to the greatest extent possible. Please consider using e-mail or the telephone to speak to individuals in other offices. If you want to deliver something to someone on campus, we encourage you to call that person and schedule a time for drop off and pick up outside of a building. We encourage all employees to remain in their area/office as much as possible while on campus and away from others.

Should you believe someone is in your building who should not be at any time throughout the day considering our offices and facilities will be closed to the general public, please contact Campus Police.

The importance of preventative measures to keep yourself and others healthy while on campus cannot be overstated.

SUMMER 2020 COURSES
After much discussion about the uncertainty of the duration of the impact of COVID-19 on College operations, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms have been made.

If students are currently registered for a course that has been affected by these adjustments, they should receive an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their Maymester or June course schedule, they have been asked to contact their advisor or email registration@eccc.edu to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform the campus community once a decision is made regarding the July summer term.

COLLEGE EMAIL & WEBSITE
It is imperative that employees check their college email account at least once each day as this is the best source of important College information during this time. It is also important that employees check www.eccc.edu/coronavirus often as this webpage is continuously updated with important information and resources.

Message to Students Reporting to Campus for Small Group Lab and Skills Assessments

Message to Students Reporting to Campus for Small Group Lab and Skills Assessments
Thursday, May 7, 2020
1:00 p.m.

Small group instruction for students enrolled in certain Career and Technical, Performing Arts, and Healthcare courses is scheduled to begin on Monday, May 11, 2020. In anticipation of the start of small group instruction on Monday, May 11, I wanted to send a specific message to students who are scheduled to participate in lab and skills assessments beginning this week on the campus of East Central Community College (ECCC). I CANNOT EMPHASIZE ENOUGH the importance of following and implementing preventative measures to keep yourself and others SAFE AND HEALTHY both on campus and at home. Please know that while the College may begin the implementation of these small group lab and skills assessments on Monday, May 11, we will continue to monitor local, state, and national developments daily and should there become a need to postpone the scheduling of these lab and skills assessments, we will do so immediately.

As we contemplate the beginning of this week, I felt it vitally important to remind students of the following items of information:

ENTRANCE TO CAMPUS
Students scheduled for lab or skills assessments must enter campus on North 6th Avenue off of Broad Street under the digital College welcome sign at the front of campus. At this checkpoint on North 6th Avenue and Broad Street, students should be prepared to display their student identification card, tell the purpose of their visit to campus, where they will be going on campus, approximately how long they may be on campus, and answer some triage questions. If students cannot provide their identification card or come for any reason other than to report to a lab or classroom for skills assessments, he/she will be asked to leave the campus. Students will be provided with a temporary parking decal. Please display your decal prominently in your vehicle and do not misplace your temporary parking decal. We will also ask that once students complete their lab or skills assessments, they immediately leave the campus as no loitering will be permitted.

MANDATORY REQUIREMENT
The following requirements for coming to campus to complete lab and skills assessments are MANDATORY for all students. Those who fail to follow these requirements will be asked to leave campus immediately and be subject to receiving a zero for the assignment.

Before Coming to Campus:

  1. Verify that you do not have a fever before coming to campus. If you have a fever, you must stay home. Do not come to campus. You must be fever-free for at least 24 hours before coming to campus. Please contact your instructor if you have a fever. 
  2. Do not come to campus if you have the following symptoms, including, but not limited to, fever, cough, shortness of breath, runny nose, sneezing, body aches, headaches, etc. Do not come to campus if you have you been in contact with someone with a positive COVID-19 test or someone awaiting COVID-19 test results. You will receive a Canvas email and/or Remind from your instructor to report any symptoms each day before your scheduled small group instruction. Please notify your instructor if you have these symptoms.
  3. Do not come to campus if you have traveled overseas, been on a cruise, or been to any area in the United States that has a high rate of community spread or is under a government state of emergency where you could have been exposed to COVID-19. Please contact your instructor if you fall into one or more of these categories.

Once You Arrive on Campus & Enter a Building or Facility:
If you satisfy the criteria above, upon entering a campus building or facility, please ensure that you are wearing a face covering. If you are not already wearing a cloth face covering, ECCC will provide a cloth face covering or a facemask (if supplies allow). You must wear a face covering at all times. Gloves may be provided if requested and/or needed. Properly wash your hands in the nearest restroom following these 4 steps and social distancing guidelines.

  1. Wet and Soapy. Get your hands wet in clean water. Put soap on your hands and make suds.
  2. Rub. Rub, rub, rub your soapy hands together long enough to sing “Happy Birthday” in your head twice. Clean your palms, the back of your hands, and between your fingers. Don’t forget to clean under your nails. Nails can trap dirt and germs.
  3. Rinse. Hold your hands under clean, running water. Rub them to rinse them fully.
  4. Shake and Dry. Shake your hands a few times, then dry them with a clean towel or hand dryer or air dry them if necessary.

Proceeding to Your Classroom, Lab, or Testing Area:

Hand sanitizer and disinfectant wipes will be provided in Classrooms, Labs, or Testing areas that are open for use.

  1. Apply the sanitizer thoroughly to your hands.
  2. Use a disinfectant wipe to clean your intended work area—lab space, computer keyboard, testing table/space, etc. Dispose of the disinfectant wipe in the provided trash receptacle.
  3. Perform the required assignment, skills, or test for which you came to campus.
  4. Use a new disinfectant wipe to again clean your work area—lab space, computer keyboard, testing table/space, etc. Dispose of the disinfectant wipe in provided trash receptacle.
  5. While on campus, all students must practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the Centers for Disease Control and Prevention (CDC) and noted above.

Again, ECCC has made several decisions in an effort to prioritize the health and safety of our campus community and that impact students returning to campus for lab or skills assessments. Please note once again the following:

  • Campus offices are closed to visits from students and the general public (contact with offices should be by telephone or email);
  • Daily staffing of campus offices has been reduced to a minimum number of employees needed to maintain essential operations;
  • Building entrances will be locked throughout the day to restrict general access. Students coming to campus for lab or skills assessments should receive information regarding entrance into the facility from their instructor; and
  • Loitering will not be permitted on campus.

Once again, the importance of taking preventative measures to keep yourself and others healthy cannot be overstated. Let me say again that while the College may begin the implementation of these small group lab and skills assessments, we will continue to monitor local, state, and national developments daily and should there become a need to postpone the scheduling of these lab and skills assessments, we will do so immediately.

Important Information for Students at the Conclusion of the Week of April 27-May 1, 2020

Important Information for Students at the Conclusion of the Week of April 27-May 1, 2020
Friday, May 1, 2020
12:55 p.m.

Many of you by now have completed or are nearing completion of your Spring 2020 semester courses, and I want to say how proud we are of you for your cooperation and your diligence during this unprecedented time in your lives and in the history of East Central Community College (ECCC). If you are graduating from ECCC at the conclusion of the spring term, CONGRATULATIONS and we wish you well in all your future endeavors. We hope ECCC always has a special place in your heart and trust you will return often, including Homecoming 2020 scheduled for Thursday, Oct. 1. If you are returning to ECCC in the fall, we cannot wait to see you back on campus!

I wanted to provide you with some information—some of it as a reminder and some new information—as we conclude the week of April 27-May 1, 2020, and as many of you conclude your coursework. Let me begin by saying that just because the semester may be over, we will not stop communicating with students, so please continue to monitor your campus email and the College webpage devoted to the COVID-19 response at www.eccc.edu/coronavirus.

Officials at ECCC continue to monitor local, state, and national developments surrounding COVID-19 while adhering to recommended health and safety guidelines to keep members of our campus community safe. Although our campus is currently closed to the public, we continue to open offices with essential personnel and are here to help our students navigate these unprecedented times. We appreciate your ongoing support, patience, and understanding as the College continues to respond to the ever-changing developments surrounding COVID-19 at the local, state, and national levels.

I continue to encourage all students to read all of the information contained in this email and contact the appropriate office(s)/individual(s) on campus if they have any questions.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Small group instruction required for the completion of skill proficiencies in some Career & Technical Education (CTE) and Performing Arts programs will be scheduled on campus beginning the week of May 11, 2020. Students will be notified of the dates, times, and other relevant safety information by their instructor. Should plans/schedules need to be changed, we will do so accordingly and communicate that information to students and employees. Students should continue to monitor all emails from the College and their instructors. If students have any questions about a course or course requirements related to lab or skills assessments, they should contact their instructors. More information on health and safety protocols for students coming to campus starting the week of May 11 for lab and skills assessments will be sent next week to those students.

TEXTBOOK BUYBACK
Students received an email earlier this week from Dr. Randall Lee concerning online textbook buyback. This new process allows students to sell their textbooks when they complete their spring term classes and not be on campus. Students can sell them online with free shipping by clicking on the link on the ECCC Bookstore’s webpage at www.eccc.edu/bookstore. This online buyback program is for purchased books only. No rentals can be sold through this process. There’s also a helpful “How To” video on the webpage if you need assistance with the online textbook buyback process. If students have any questions regarding this textbook buyback process, they should feel free to email Michaelle Smith, ECCC Bookstore Manager, at mismith@eccc.edu.

VIRTUAL AWARDS DAY
The College is preparing a Virtual Awards Day ceremony in lieu of the annual ceremony held on campus each spring that was cancelled due to the Coronavirus and social distancing guidelines. Recipients of Hall of Fame and other honors from this past school year will be included in that video which will be posted on the College’s website and on its social media during the week of May 4-May 8, 2020. Be on the lookout next week for Virtual Awards Day.

RESIDENCE HALL MOVE-OUT
This past week, more than 550 ECCC students moved out of their residence hall rooms as the College allowed these students back on campus during four scheduled times each day to retrieve all remaining personal items from their rooms. Students followed the health and safety protocols and social distancing practices required during these move-out days, and for that we are thankful.

If any student was unable to move out of his/her residence hall room during the week of April 27-May 1, 2020, and would like to move out at 9:00 a.m. on Monday, May 4, 2020, please contact Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@ecc.edu or call 601-635-6213 as soon as possible to indicate the desire to move out on Monday, May 4, or to arrange an alternate time.

SUMMER 2020 SEMESTER COURSES
Recently, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms were made. If a student was registered for a course that was impacted by these adjustments, they should have received an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their Maymester or June course schedule, they should contact their advisor or email registration@eccc.edu as soon as possible to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform students once a decision is made regarding the July summer term.

SUMMER FINANCIAL AID
Students may be eligible for financial aid to cover their charges if they are taking classes at ECCC this summer. Students who have already received a Pell Grant during both fall and spring semesters may have additional Pell eligibility for the summer semester using the current 2019-20 FAFSA. Generally, a student must be enrolled in a minimum of 6 hours for Student Loans and Year-Round Pell. To determine their eligibility, students should print and email a copy of their Summer 2020 class schedule to the Financial Aid Office at kmott@eccc.edu as soon as possible.

FALL 2020 ADVANCE REGISTRATION
Advance Registration for currently enrolled ECCC students for the Fall 2020 semester began Friday, April 3. If you are a returning student and haven’t registered for the fall, please do so. Business Office holds have been lifted to allow all current students to register. Incoming freshmen students have begun registering for fall classes, so returning students need to register before classes begin filling up. Registration for the Fall 2020 Term occurs online in myEC under the Student tab. The information and resources students need to register for their courses are located under the Student tab in myEC. If students experience issues accessing myEC using their secure log-in, they should contact ithelpdesk@eccc.edu. If students are logged into myEC and experience issues registering for classes, they should contact registration@eccc.edu.

STUDENT SUPPORT SERVICES
Buildings on campus will continue to be closed to students and the general public. However, there are employees available in a virtual environment to answer questions and address issues. If students have questions for any office on campus, please call or email using the reference list of frequently contacted offices found at www.eccc.edu/coronavirus under a button on the right side navigation bar.

Students may continue to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. Students can access information regarding these campus hot spots at www.eccc.edu/coronavirus under a button on the right side navigation bar titled: Sources of Internet Accessibility. All of these Wi-Fi locations will be identified using special signage. Once again, Wi-Fi hot spots will remain open for student use during the posted times.

YEARBOOK DISTRIBUTION
A plan is still being developed to distribute the 2019-2020 yearbooks at an appropriate time in the future contingent on developments surrounding COVID-19 at the local, state, and national levels. Once the distribution plan for College yearbooks has been completed, the College will inform students.

MESSAGE FROM BURTON LIBRARY STAFF ABOUT BOOK RETURN
Students that have books checked out from the Burton Library will have the opportunity to turn them in as soon as the all-clear is given to return to campus. All due dates for books have been extended and all fines related to the return of these books will be forgiven as long as they are returned on or before June 30, 2020. Students will be notified when they can safely return the books to the Library on campus.

COVID-19 STUDENT RELIEF FUND
The college continues to accept applications for the COVID-19 Student Relief Fund  that was created thanks to the generosity of the Woodward Hines Education Foundation (WHEF) of Jackson. Students who have experienced unexpected financial hardship during this unprecedented time that may be a barrier to college completion and that they cannot resolve through scholarships, loans, or other financial awards, are encouraged to visit www.eccc.edu/covid-19-student-relief-fund. There, students will find additional information on ECCC’s COVID-19 Student Relief Fund, including expenses covered by the fund, the maximum amount of an individual award, the process for applying for funds, and an application they can complete and submit along with supporting documentation to be considered for funds.

Please know that receipt of these funds may be impacted by federal financial aid regulations and/or federal financial aid already awarded. In addition, receipt of these funds for student-athletes may be impacted by the current rules and regulations of the National Junior College Athletic Association (NJCAA) and the Mississippi Association of Community Colleges (MACC) Athletic Association.

The College hopes to begin distributing relief funds to qualifying students in the next two weeks.

CORONAVIRUS AID, RELIEF, & ECONOMIC SECURITY (CARES) ACT FEDERAL EMERGENCY FINANCIAL AID GRANTS
The College continues to receive and analyze information from the United States Department of Education regarding federal emergency financial aid grants provided through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for eligible students. The emergency financial aid grants provided to eligible students are to be used “for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare).”

Based upon additional guidance from the United States Department of Education regarding the awarding of these emergency financial aid grants, the College will communicate information regarding the potential availability of these funds to our students very soon. Therefore, please be looking for additional information regarding the CARES Act emergency financial aid grants for students in the very near future.

COMMUNICATION
Students should continue to visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar. 

In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

Information for Employees at the Conclusion of the Week of April 27-May 1, 2020

Information for Employees at the Conclusion of the Week of April 27-May 1, 2020
Friday, May 1, 2020
12:45 p.m.

We are concluding the week of April 27 - May 1, 2020. Via this email, I wanted to provide important information and updates for employees of East Central Community College (ECCC). Please see the items below.

CAMPUS OPERATIONAL GUIDELINES FOR THE WEEK OF MAY 4-MAY 8, 2020
Governor Tate Reeves’ “Safer at Home” executive order is in effect until May 11, 2020. He has continued to state that Mississippi is going to take wise, gradual, and measured steps to reopen. Based on the College’s desire to take wise, gradual, and measured steps to reopen the campus, ECCC will follow the operational guidelines as described below for the week of May 4-May 8, 2020.

Just as we have done in most recent weeks, during the week of May 4-May 8, 2020, College employees will follow the campus operational guidelines as described in Update No. 8 for non-essential personnel and essential personnel. Campus offices will be open with essential personnel on Monday, May 4, through Thursday, May 7, from 8:00 a.m. – 4:30 p.m. and on Friday, May 8, 2020, from 8:00 a.m. – 2:00 p.m.

All offices and campus buildings will close at 2:00 p.m. on Friday, May 8, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. Essential personnel and others working on campus or from home on Friday should plan to work from home the remainder of the day (2:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

Nine-month faculty contracts end on May 1, 2020. If faculty members come to their office on campus during the week of May 4-May 8, 2020, they should strictly abide by the campus protocol shared in Update No. 7 and complete and submit a form daily reporting their attendance PRIOR to coming to campus for any reason. The form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

We are continuing to assess local, state, and national developments and recommendations related to COVID-19. I anticipate that these weekly operational guidelines will be altered in the near future as we attempt to wisely and gradually re-open our campus offices and facilities. The weekly operational guidelines will continue to be communicated with the College family at the appropriate time(s).

As per College policy and as an essential function of the College, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College the week of May 4-May 8, 2020.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, the Superintendent of the Physical Plant will continue the schedule for a reduced staff for daily cleaning and sanitation coverage the week of May 4-May 8, 2020.

Employees will continue to follow the same operational guidelines related to the recording of work time as issued previously. Please refer to Update No. 7 for more information on the recording of work time.

CAMPUS FACILITIES
Out of an abundance of caution for the health and safety of our campus community, buildings and other areas on campus will continue to be closed to students and the general public at this time. Please keep all doors and other entrances locked. There should be very few employees on campus each day next week and those employees should remain in their offices and use the telephone or email to communicate with one another.

I know we have several employees and community members who have inquired about the walking track. Out of an abundance of caution for the health and safety of our College family and community during this time, the walking track and the areas surrounding it will remain closed the week of May 4-May 8, 2020.

VISITS TO CAMPUS BY EMPLOYEES
Some staff members perform essential functions that may require brief attendance at the office. Staff should work with their supervisors to schedule any visit to the office during the week of May 4-May 8, 2020, to coordinate office activities, strictly abide by the campus protocol shared in Update No. 7, and daily complete and submit the form under the COVID-19 RESOURCES tab in myEC PRIOR to coming to campus for any reason. Visits to campus should be limited in nature and scope.

PROTOCOL WHILE ON CAMPUS
While on campus, we will ask all employees to keep their area(s) locked and secure and work alone or in very small groups and practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the Centers for Disease Control and Prevention (CDC). Should you enter a facility by unlocking an entrance, please be sure to lock the door behind you upon entering.

In addition, we will ask that you limit your travel around campus to the greatest extent possible. Please consider using e-mail or the telephone to speak to individuals in other offices. If you want to deliver something to someone on campus, we encourage you to call that person and schedule a time for drop off and/or pick up outside of a building.

Should you believe someone is in your building who should not be at any time throughout the day, considering our offices and facilities will be closed to the general public, please contact Campus Police.

We encourage all employees to remain in their area/office as much as possible while on campus and away from others. We also encourage all employees to wear masks as much as possible while on campus. The importance of preventative measures to keep yourself and others healthy cannot be overstated.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Small group instruction required for the completion of skill proficiencies in some Career & Technical Education (CTE) and Performing Arts programs will be scheduled on campus beginning the week of May 11, 2020. Students will be notified of the dates, times, and other relevant safety information by their instructors. Should plans/schedules need to be changed, we will do so accordingly and communicate that information to students and employees. Students should continue to monitor all emails from the College and their instructors. If students have any questions about a course or course requirements related to lab or skills assessments, they should contact their instructors.

SUMMER 2020 COURSES
After much discussion about the uncertainty of the duration of the impact of COVID-19 on College operations, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms have been made.

If students are currently registered for a course that has been affected by these adjustments, they should receive an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their Maymester or June course schedule, they have been asked to contact their advisor or email registration@eccc.edu to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform the campus community once a decision is made regarding the July summer term.

COLLEGE EMAIL & WEBSITE
It is imperative that employees check their college email accounts at least once each day as this is the best source of important College information during this time. It is also important that employees check www.eccc.edu/coronavirus often as this webpage is continuously updated with important information and resources.

STUDENT ASSISTANCE
Finally, I want to thank all members of the College family who assisted students as they reached out for assistance during this challenging Spring 2020 semester. I appreciate all you have done to help our students respond to this unprecedented pandemic. Please continue to help when asked. If you don’t know the answer to their question(s), please forward the question to someone on our staff who will know the answer, and then consider following up with the student to make sure his/her question was addressed.

Information for Employees at the Conclusion of the Week of April 20-24, 2020

Information for Employees at the Conclusion of the Week of April 20-24, 2020
Friday, April 24, 2020
4:00 p.m.

We are concluding the week of April 20-24, 2020, and eagerly anticipating the last official week of the Spring 2020 semester, April 27-May 1, 2020. Via this email, I wanted to provide important information and updates for employees of East Central Community College (ECCC). Please see the items below.

CAMPUS OPERATIONAL GUIDELINES FOR THE WEEK OF APRIL 27-MAY 1, 2020
I watched Governor Tate Reeves’ press conference this afternoon regarding COVID-19 developments in the state. He titled his new executive order “Safer at Home” and during the press conference he explained that the state was going to take wise, gradual and measured steps to reopen. To see the governor’s latest executive order, please visit https://www.sos.ms.gov/content/executiveorders/ExecutiveOrders/1477.pdf. Based on these and other developments, ECCC will follow the operational guidelines as described below for the week of April 27-May 1, 2020.

Just as we have done in the most recent weeks, during the week of April 27-May 1, 2020, College employees will follow the campus operational guidelines as described in Update No. 8 for faculty, non-essential personnel, and essential personnel. Campus offices will be open with essential personnel on Monday, April 27, through Thursday, April 30, from 8:00 a.m. – 4:30 p.m. and on Friday, May 1, 2020, from 8:00 a.m. – 2:00 p.m.

All offices and campus buildings (with the exception of a few residence halls due to students moving out) will close at 2:00 p.m. on Friday, May 1, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of College facilities. Essential personnel and others working on campus or from home on Friday should plan to work from home the remainder of the day (2:00 – 4:00 p.m.) on Friday afternoon. We will ask that employees refrain from returning to campus over the weekend unless absolutely necessary.

We are continuing to assess local, state, and national developments and recommendations related to COVID-19. I anticipate that these weekly operational guidelines will be altered in the near future as we attempt to wisely and gradually re-open our campus offices and facilities. The weekly operational guidelines will continue to be communicated with the College family at the appropriate time(s).

As per College policy and as an essential function of the College, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College the week of April 20-24, 2020.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, the Superintendent of the Physical Plant will continue the schedule for a reduced staff for daily cleaning and sanitation coverage the week of April 27-May 1, 2020.

Employees will continue to follow the same operational guidelines related to the recording of work time as issued previously. Please refer to Update No. 7 for more information on the recording of work time.

CAMPUS FACILITIES
Out of an abundance of caution for the health and safety of our campus community, buildings and other areas on campus will continue to be closed to students and the general public at this time. Please keep all doors and other entrances locked. There should be very few employees on campus each day next week and those employees should remain in their office and use the telephone or email to communicate with one another.

I know we have several employees and community members who have inquired about the walking track. Out of an abundance of caution for the health and safety of our College family and community during this time, the walking track and the areas surrounding it will remain closed next week.

VISITS TO CAMPUS BY EMPLOYEES
Faculty members who come to their office on campus during the week of April 27-May 1, 2020, should strictly abide by the campus protocol shared in Update No. 7 and complete and submit a form daily reporting their attendance PRIOR to coming to campus for any reason. The form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

Some staff members perform essential functions that may require brief attendance at the office. Staff should work with their supervisor to schedule any visit to the office during the week of April 27-May 1, 2020, to coordinate office activities, strictly abide by the campus protocol shared in Update No. 7, and daily complete and submit the form under the COVID-19 RESOURCES tab in myEC PRIOR to coming to campus for any reason. Visits to campus should be limited in nature and scope.

PROTOCOL WHILE ON CAMPUS
While on campus, we will ask all employees to keep their area(s) locked and secure and work alone or in very small groups and practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the Centers for Disease Control and Prevention (CDC). Should you enter a facility by unlocking an entrance, please be sure to lock the door behind you upon entering.

In addition, we will ask that you limit your travel around campus to the greatest extent possible. Please consider using e-mail or the telephone to speak to individuals in other offices. If you want to deliver something to someone on campus, we encourage you to call that person and schedule a time for drop off and pick up outside of a building.

Should you believe someone is in your building who should not be at any time throughout the day considering our offices and facilities will be closed to the general public, please contact Campus Police.

We encourage all employees to remain in their area/office as much as possible while on campus and away from others. The importance of preventative measures to keep yourself and others healthy cannot be overstated.

SUMMER 2020 COURSES
After much discussion about the uncertainty of the duration of the impact of COVID-19 on College operations, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms have been made.

If students are currently registered for a course that has been affected by these adjustments, they should receive an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their Maymester or June course schedule, they have been asked to contact their advisor or email registration@eccc.edu to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform the campus community once a decision is made regarding the July summer term.

COLLEGE EMAIL & WEBSITE
It is imperative that employees check their college email account at least once each day as this is the best source of important College information during this time. It is also important that employees check www.eccc.edu/coronavirus often as this webpage is continuously updated with important information and resources.

STUDENT ASSISTANCE
Finally, I want to continue to encourage all members of the College family to help students as they reach out for assistance during this final week of the Spring 2020 semester. If you don’t know the answer to their question(s), please forward the question to someone on our staff who may, and then consider following up with the student to make sure his/her question was addressed.

Important Information for Students at the Conclusion of the Week of April 20-24, 2020

Important Information for Students at the Conclusion of the Week of April 20-24, 2020
Friday, April 24, 2020

12:00 Noon

Officials at East Central Community College (ECCC) continue to monitor local, state, and national developments surrounding COVID-19 while adhering to recommended health and safety guidelines to keep members of our campus community safe. Although our campus is currently closed to the public, we continue to open offices with essential personnel and are here to help our students navigate these unprecedented times. We appreciate your ongoing support, patience, and understanding as the College continues to respond to the ever-changing developments surrounding COVID-19 at the local, state, and national levels.

Via this email, I wanted to share important information as we conclude the week of April 20-24, 2020, and look forward to the week of April 27-May 1, 2020, the final official week of the Spring 2020 semester. I encourage students to read all of the information contained in this email and contact the appropriate office(s)/individual(s) on campus if they have any questions.

SPRING 2020 SEMESTER COURSES
The College is completing all Spring 2020 semester course offerings in an online environment or other format using alternative instructional method(s). This transition from face-to-face to an alternative delivery format for the remainder of the spring semester was the most prudent course of action to minimize disruptions to the educational process brought about by COVID-19 and provide students the best opportunity to meet their educational goals and responsibilities.

The Spring 2020 semester final examination period is next week, April 27-30, 2020. It is anticipated that final examinations will be administered in an online environment or alternative delivery format beginning on Monday, April 27, 2020. Please see the section below for additional information regarding remaining labs/skills assessments. Also, if students are experiencing challenges in completing course requirements next week, they should communicate with their instructors.

SPRING 2020 SEMESTER LAB & SKILLS ASSESSMENTS
Currently, no students are expected or should plan to travel to campus to participate in lab or skills assessments the week of April 27-May 1, 2020. It is anticipated that small group instruction required for the completion of skills proficiencies in some Career & Technical Education (CTE) programs will be scheduled on campus at the appropriate time in the near future. 

Students will be notified of the dates, times and other relevant safety information once the schedule has been developed.  Students should continue to monitor all emails from the College and their instructors.

Again, when a decision is made concerning the offering of lab and skills assessments in the future, all students will be notified. If students have any questions about a course or course requirements related to lab or skills assessments, they should contact their instructor.

SUMMER 2020 SEMESTER COURSES
Recently, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms were made. If a student was registered for a course that was impacted by these adjustments, they should have received an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their Maymester or June course schedule, they should contact their advisor or email registration@eccc.edu to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform students once a decision is made regarding the July summer term. 

SUMMER FINANCIAL AID
Students may be eligible for financial aid to cover their charges if they are taking classes at ECCC this summer. Students who have already received a Pell Grant during both fall and spring semesters may have additional Pell eligibility for the summer semester using the current 2019-20 FAFSA. Generally, a student must be enrolled in a minimum of 6 hours for Student Loans and Year-Round Pell. To determine their eligibility, students should print and email a copy of their Summer 2020 class schedule to the Financial Aid Office at kmott@eccc.edu as soon as possible.

RESIDENCE HALL STUDENTS
Spring 2020 residence hall students should have received an email from Dr. Randall Lee, Vice President for Student Services, explaining the process and schedule for allowing residence hall students to return to campus to move out of their room. The plan has been organized to limit the number of students and the overall number of people on campus in accordance with recommended health and safety guidelines.

We ask that you move out of your room and complete the checkout procedure as quickly as possible on your assigned date and time and leave campus so the College can limit the number of people we have on campus at a given time. More instructions related to the move-out process has been provided in the email from Dr. Lee.

Please know that should a health and/or safety issue arise related to COVID-19, these move-out plans may be impacted. Should a change in the process or dates for moving out of the residence halls be necessary, students will be contacted via email. If students have questions regarding moving out of their residence hall room, they should email Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@eccc.edu or call their office at 601-635-6213.

FALL 2020 ADVANCE REGISTRATION
Advance Registration for currently enrolled ECCC students for the Fall 2020 semester began Friday, April 3. If you are a returning student and haven’t registered for the fall, please do so. Business Office holds have been lifted to allow all current students to register. Incoming freshmen students have begun registering for fall classes, so returning students need to register before classes begin filling up. Registration for the Fall 2020 Term occurs online in myEC under the Student tab. The information and resources students need to register for their courses are located under the Student tab in myEC. If students experience issues accessing myEC using their secure log-in, they should contact ithelpdesk@eccc.edu. If students are logged into myEC and experience issues registering for classes, they should contact registration@eccc.edu.

STUDENT SUPPORT SERVICES
Buildings on campus will continue to be closed to students and the general public. However, there are employees available in a virtual environment to answer questions and address issues. If students have questions for any office on campus, please call or email using the reference list of frequently contacted offices found at www.eccc.edu/coronavirus under a button on the right side navigation bar.

Students may continue to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. Students can access information regarding these campus hot spots at www.eccc.edu/coronavirus under a button on the right side navigation bar titled: Sources of Internet Accessibility. All of these Wi-Fi locations will be identified using special signage. Once again, Wi-Fi hot spots will remain open for student use during the posted times.

YEARBOOK DISTRIBUTION
A plan is currently being developed to distribute the 2019-2020 yearbooks at an appropriate time in the future contingent on developments surrounding COVID-19 at the local, state, and national levels. Once the distribution plan for College yearbooks has been completed, the College will inform students.

TEXTBOOK BUY-BACK
A plan is currently being finalized to perform textbook buy-back for Spring 2020 in an online environment. Once all plans have been finalized for this new textbook buy-back process, students will be notified. We hope to share details regarding this new process the week of April 27-May 1, 2020.

MESSAGE FROM BURTON LIBRARY STAFF ABOUT BOOK RETURN
Students that have books checked out from the Burton Library will have the opportunity to turn them in as soon as the all clear is given to return to campus. All due dates for books have been extended and all fines related to the return of these books will be forgiven as long as they are returned on or before June 30, 2020. Students will be notified when they can safely return the books to the Library on campus.

COVID-19 STUDENT RELIEF FUND
ECCC has established the COVID-19 Student Relief Fund thanks to the generosity of the Woodward Hines Education Foundation (WHEF) of Jackson. The mission of WHEF is to help more Mississippians obtain postsecondary credentials, college certificates, and degrees that lead to meaningful employment. The WHEF has provided $20,000 grants to each community college in Mississippi to assist currently enrolled students during the COVID-19 pandemic by providing financial support when assistance is needed to cover unexpected expenses caused by the novel coronavirus pandemic. The Foundation is a wonderful partner with the state’s community college system and we appreciate their assistance in establishing this fund.

If students have experienced unexpected financial hardship during this unprecedented time that may be a barrier to college completion and that they cannot resolve through scholarships, loans, or other financial awards, they are encouraged to visit www.eccc.edu/covid-19-student-relief-fund. There, students will find additional information on ECCC’s COVID-19 Student Relief Fund, including expenses covered by the fund, the maximum amount of an individual award, the process for applying for funds, and an application they can complete and submit along with supporting documentation to be considered for funds.

Please know that receipt of these funds may be impacted by federal financial aid regulations and/or federal financial aid already awarded. In addition, receipt of these funds for student-athletes may be impacted by the current rules and regulations of the National Junior College Athletic Association (NJCAA) and the Mississippi Association of Community Colleges (MACC) Athletic Association.

CORONAVIRUS AID, RELIEF, & ECONOMIC SECURITY (CARES) ACT FEDERAL EMERGENCY FINANCIAL AID GRANTS
The College has been receiving and analyzing information from the United States Department of Education regarding federal emergency financial aid grants provided through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for eligible students. The emergency financial aid grants provided to eligible students are to be used “for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare).” Based upon additional guidance from the United States Department of Education regarding the awarding of these emergency financial aid grants, the College will communicate information regarding the potential availability of these funds to our students. Therefore, please be looking for additional information regarding the CARES Act emergency financial aid grants in the very near future.

COMMUNICATION
Students should visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar. 

In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

I encourage all of our students to finish strong during the last official week of the Spring 2020 semester, April 27-May 1, 2020! We still have work to complete!!

Important Information for Residence Hall Students on Move-Out Dates and Procedures

Important Information for Residence Hall Students on Move-Out Dates and Procedures
Friday, April 24, 2020
11:15 a.m.

As you know, the campus remains closed to students and to the general public; however, AT THIS TIME it is our plan to open the residence halls the week of April 27 - May 1, 2020, for students to move out of their rooms according to the proposed schedule attached. The attachment contains information addressing the proposed schedule for students to return to campus to move their items from their residence hall rooms as well as the room checkout procedure. This proposed schedule will also be placed on the College’s webpage dedicated to providing information regarding COVID-19, www.eccc.edu/coronavirus. Please know that this move-out schedule is subject to change based on developments at the local, state, or federal levels and should changes be necessary, we will inform students as soon as possible.

Please be mindful that this proposed schedule was constructed to allow fewer than 10 students at a time into any one residence hall, which is the current health and safety protocol recommended by state and national agencies/leaders. Therefore, we ask that you arrive on campus on the day and time assigned to your room. We will also ask that ALL individuals on campus practice social distancing to the greatest extent possible and, based on the recommendations of the Mississippi Department of Health, all individuals should wear a mask the short time you are on campus. Finally, we encourage you to plan to arrive on campus at the time and date assigned to you to allow roommates to move out of their room at the same time. A list of expectations for students arriving on campus to move items out of their residence hall is found below:

  • Stay home if you are sick or have fever. If you are sick, especially with shortness of breath, severe cough, fever or severe chest pain, call a doctor or healthcare provider for instructions on how to visit them safely. Do not return to campus.
  • If you have been tested for COVID-19, stay home and away from others until you get your test result.
  • While on campus, cover your coughs and sneezes. When possible, cough, sneeze or blow your nose into a tissue, then throw the tissue away.
  • While on campus, all students should wear non-medical grade masks or homemade cloth masks. Face covering is especially important when a distance of at least 6 feet cannot easily be maintained between persons. This does not include manufactured (surgical) or N95 masks, which should be reserved for healthcare workers and first responders. A link explaining how to make your own cloth mask can be found at: Making, wearing and cleaning your own cloth mask.
  • While on campus, practice social distancing at all times when you are in a group of people. According to the Mississippi Department of Health, a separation of 6 feet from another person is considered effective for infection control.
  • Wash your hands frequently and thoroughly, especially after coughing or sneezing, blowing your nose, and using the bathroom. Effective handwashing takes about 20 seconds, and includes cleaning under fingernails, between fingers, and washing the back of hands as well as the front.

Also, for the health and safety of others, only the student and one other person if necessary will be allowed to enter the residence hall. Therefore, if you bring additional people with you, we ask that they remain in the vehicle. Also, we ask that you move out of your room and complete the checkout procedure as quickly as possible and leave campus so the College can limit the number of people we have on campus at a given time. Should a health and/or safety issue arise, the College may be required to halt the process of moving out of the residence halls.

For students who reside in Jackson Hall, Scott Hall, Winston Hall, Todd Hall, Newsome Hall, Leake Hall, and Neshoba Hall, please plan to enter the campus only at the main entrance where the ECCC marquee sign is located off West Broad Street. There you will receive further instructions and a special parking pass to park only in the parking lot of your residence hall.

If you reside in Barber Hall or the New Women’s Residence Hall, please go the parking lot in front of the New Women’s Residence Hall to receive further instructions and your special parking pass. You will be asked to surrender your parking pass as you depart the area.

Finally, if you cannot come to campus during your designated time as indicated on the attached schedule, please email Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@ecc.edu or call our office at 601-635-6213 to schedule an alternative time. Again, this proposed move-out process is planned to do our best to ensure your and other’s safety. Your health and the health of our staff are our number one priority during this time.

Information for Currently Enrolled ECCC Students Impacted by COVID-19 Concerning Potential Local and Federal Sources of Relief

Information for Currently Enrolled ECCC Students Impacted by COVID-19 Concerning Potential Local and Federal Sources of Relief & Emergency Funds
Wednesday, April 22, 2020
4:00 p.m.

By way of this email, I wanted to share information on two potential sources of funding for currently enrolled East Central Community College (ECCC) students who have been impacted by the novel coronavirus (COVID-19) pandemic this spring. One of these sources includes local funds due to the generosity of a significant supporter of the state’s community colleges while the other is a potential source of federal funds.

I’m pleased to report that ECCC has established the COVID-19 Student Relief Fund thanks to the generosity of the Woodward Hines Education Foundation (WHEF) of Jackson. The mission of WHEF is to help more Mississippians obtain postsecondary credentials, college certificates, and degrees that lead to meaningful employment. The WHEF has provided $20,000 grants to each community college in Mississippi to assist currently enrolled students during the COVID-19 pandemic by providing financial support when assistance is needed to cover unexpected expenses caused by the novel coronavirus pandemic. The Foundation is a wonderful partner with the state’s community college system and we appreciate their assistance in establishing this fund.

If you have experienced unexpected financial hardship during this unprecedented time that may be a barrier to college completion and that you cannot resolve through scholarships, loans, or other financial awards, I encourage you to visit www.eccc.edu/covid-19-student-relief-fund. There you will find additional information on ECCC’s COVID-19 Student Relief Fund, including expenses covered by the fund, the maximum amount of an individual award, the process for applying for funds, and an application you can complete and submit along with supporting documentation to be considered for funds.

In addition to the local COVID-19 Student Relief Fund, the College has been receiving and analyzing information from the United States Department of Education regarding federal emergency financial aid grants provided through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for eligible students. The emergency financial aid grants provided to eligible students are to be used “for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare).” Based upon additional guidance from the United States Department of Education regarding the awarding of these emergency financial aid grants, the College will communicate information regarding the potential availability of these funds to our students. Therefore, please be looking for additional information regarding the CARES Act emergency financial aid grants in the very near future.

I hope that you find the information in this email helpful. Again, please continue to monitor your email and the ECCC Coronavirus webpage at www.eccc.edu/coronavirus on a daily basis for important information. You are prayed for each day!

Information for Employees at the Conclusion of the Week of April 13-17, 2020

Information for Employees at the Conclusion of the Week of April 13-17, 2020
Friday, April 17, 2020
10:00 a.m.

As we conclude the week of April 13-17, 2020, and continue to move towards the end of the Spring 2020 semester, I wanted to provide important information and updates for employees of East Central Community College (ECCC). Please see the items below:

CAMPUS OPERATIONAL GUIDELINES FOR THE WEEK OF APRIL 20-24, 2020
I have just watched Governor Tate Reeves’ press conference this morning regarding COVID-19 developments in the state. He has extended the “shelter-in-place” order for another week, or seven days. Based on these and other developments, ECCC will follow the operational guidelines as described below for the week of April 20-24, 2020:

During the week of April 20-24, 2020, College employees will follow the campus operational guidelines as described in Update No. 8 for faculty, non-essential personnel, and essential personnel. Campus offices will be open with essential personnel on Monday, April 20, through Thursday, April 23, from 8:00 a.m. – 4:30 p.m. and on Friday, April 24, 2020, from 8:00 a.m. – 12:00 noon. All offices and campus buildings will close at 12:00 noon on Friday, April 24, 2020, to allow for members of the maintenance staff to perform deep cleaning, sanitizing, and disinfecting of all College facilities.

As per College policy and as an essential function of the College, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College the week of April 20-24, 2020.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, the Superintendent of the Physical Plant will continue the schedule for a reduced staff for daily cleaning and sanitation coverage the week of April 20-24, 2020.

Employees will continue to follow the same operational guidelines related to the recording of work time as issued previously. Please refer to Update No. 7 for more information on the recording of work time.  

CAMPUS FACILITIES
Buildings and other areas on campus will continue to be closed to students and the general public. Please keep all doors and other entrances locked. There should be very few employees on campus each day next week and those employees should remain in their office and use the telephone or email to communicate with one another.

VISITS TO CAMPUS BY EMPLOYEES
Faculty members who come to their office on campus during the week of April 20-24, 2020, should strictly abide by the campus protocol shared in Update No. 7 and complete and submit a form daily reporting their attendance PRIOR to coming to campus for any reason. The form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

Some staff members perform essential functions that may require brief attendance at the office. Staff should work with their supervisor to schedule any visit to the office during the week of April 20-24, 2020, to coordinate office activities, strictly abide by the campus protocol shared in Update No. 7, and daily complete and submit the form under the COVID-19 RESOURCES tab in myEC PRIOR to coming to campus for any reason. Visits to campus should be limited in nature and scope.

SUMMER CLASSES
After much discussion about the uncertainty of the duration of the impact of COVID-19 on College operations, the College made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Faculty members were informed of this decision earlier in the week in an email from the Vice President for Instruction.

Based on this decision, some adjustments to the course offerings for those two terms have been made. If students are currently registered for a course that has been affected by these adjustments, they should receive an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their Maymester or June course schedule, they have been asked to contact their advisor or email registration@eccc.edu to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform the campus community once a decision is made regarding the July summer term.

COLLEGE EMAIL & WEBSITE
It is imperative that employees check their college email account at least once each day as this is the best source of important College information during this time. It is also important that employees check www.eccc.edu/coronavirus often as this webpage is continuously updated with important information and resources.

STUDENT ASSISTANCE
Finally, I want to continue to encourage all members of the College family to help students as they reach out for assistance during these unprecedented times. If you don’t know the answer to their question(s), please forward the question to someone on our staff who may, and then consider following up with the student to make sure his/her question was addressed. Your assistance during these extraordinary times is very much appreciated!

Important Information for Students at the Conclusion of the Week of April 13-17, 2020

Important Information for Students at the Conclusion of the Week of April 13-17, 2020
Friday, April 17, 2020
9:00 a.m.

Officials at East Central Community College (ECCC) continue to monitor local, state, and national developments surrounding COVID-19 while adhering to recommended health and safety guidelines to keep members of our campus community safe. Although our campus is currently closed to the public, we continue to open offices with essential personnel and are here to help our students navigate these unprecedented times. We appreciate your ongoing support, patience, and understanding as the College continues to respond to the ever-changing developments surrounding COVID-19 at the local, state, and national levels.

Via this communication, I wanted to share important information as we conclude the week of April 13-17, 2020. I encourage all of our students to read the email and contact the appropriate individual(s) on campus if they have any questions.

SPRING 2020 SEMESTER COURSES CONTINUE
At this time, the College continues to offer Spring 2020 courses in an online environment or other format using alternative instructional method(s) to minimize disruptions to the educational process. This transition from face-to-face to an alternative delivery format for the remainder of the spring semester was the most prudent course of action and continues to provide students the best opportunity to meet their educational goals and responsibilities. Since classes are proceeding via online and using other alternative instructional method(s) the last five (5) weeks of the spring semester, refunds will not be issued for tuition or other related fees. If students are experiencing challenges in meeting course requirements, they should communicate with their instructors as soon as possible.

Currently, no students are expected or should plan to travel to campus to participate in lab or skills assessments. When a decision is made concerning the offering of lab and skills assessments in the future, all students will be notified. If students have any questions about a course or course requirements related to lab or skills assessments, they should contact their instructor.

LAST DAY TO WITHDRAW FROM A SPRING 2020 COURSE
Just a reminder, the Last Day to Withdraw from a Full-term Day/Evening/Friday Course with a W for the Spring 2020 semester was extended from April 3, 2020, to April 17, 2020. With this change, course withdrawals from a Full-term Day/Evening/Friday Course for the Spring 2020 semester will be accepted through 4:00 p.m. on Friday, April 17, 2020. No withdrawals from a Full-term Day/Evening/Friday Course for the Spring 2020 semester will be accepted after that date. Any course withdrawal should be completed online using myEC.

SUMMER COURSES
After much discussion about the uncertainty of the duration of the impact of COVID-19 on College operations, the College has made the decision to deliver Maymester and June courses online or through other alternate delivery formats. Based on this decision, some adjustments to the course offerings for those two terms have been made. If students are currently registered for a course that has been affected by these adjustments, they should receive an email and/or phone call indicating that the course has been canceled. Should students need to make changes to their Maymester or June course schedule, they should contact their advisor or email registration@eccc.edu to discuss these changes.

No decision about whether courses during the July term will be offered only online or through alternate delivery formats has been made at this time. The College will inform students once a decision is made regarding the July summer term. 

RESIDENCE HALL STUDENTS
In an effort to keep our students and employees safe, ECCC extended Spring Break and asked students not to return to campus beginning March 23, 2020. At that time, residence hall students had six weeks remaining in the semester to live in the residence halls and receive meals (6 weeks remaining of a total of 17 weeks in the spring semester, or 35%).

In consideration of the College closing the residence halls and dining facilities early due to the COVID-19 pandemic, the ECCC Board of Trustees at its April 14, 2020, meeting approved the administration’s request to apply a pro-rated adjustment of 35% of the residence hall charge and 35% of the meal plan charge to the account of students who were residents of an ECCC residence hall on March 23, 2020, the day the extended Spring Break was implemented and students were prevented from returning to campus. Residence hall students who withdrew from the College prior to March 23 are not eligible for the pro-rated adjustment described above.

Based on the Board’s approval, a pro-rated adjustment as described above will be applied to a student’s account who meets the criteria as stated above. Please know that an adjustment to a student’s account will first be applied to any outstanding charges owed by the student to the College. Therefore, this adjustment may result in the student owing the College less or it may result in a potential refund to the student.

Each individual student’s account will need to be analyzed to determine the impact of the approved, pro-rated adjustment. Please know that any potential refund for student-athletes may be impacted by the current rules and regulations of the National Junior College Athletic Association (NJCAA) and the Mississippi Association of Community Colleges (MACC) Athletic Association. Also, any potential refund for students due to institutional scholarships may be impacted by College policy found in the ECCC Catalog and the College’s Policies and Procedures Manual.

It is anticipated that information pertaining to the impact of the approved, pro-rated adjustment for residence hall students will not be known until the end of the semester. Students should monitor their account information in myEC for the application of the approved, pro-rated adjustment. If students have questions regarding the adjustment, they should email Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@eccc.edu or call their office at 601-635-6213.

I want to express my sincere appreciation and thanks to the members of the ECCC Board of Trustees for continuing to support our students through the approval of this recommended pro-rated adjustment for residence hall students during this challenging time.

The College anticipates that in the near future, the Housing Department will share specific instructions as to when students will be allowed to return to campus to move out of their residence hall room. The plan will be organized to limit the number of students and the overall number of people on campus and will be created in accordance with recommended health and safety guidelines. When the plan is made to move out of their room, the number of individuals who come to help students move out will need to be limited and will be monitored. More instructions related to the move-out process will be provided at the appropriate time in the future and continues to be impacted by the most current information related to COVID-19.

FALL 2020 ADVANCE REGISTRATION
Advance Registration for currently enrolled ECCC students for the Fall 2020 semester began Friday, April 3. If you are a returning student and haven’t registered for the fall, please do so. Business Office holds have been lifted to allow all current students to register. Incoming freshmen students have begun registering for fall classes, so returning students need to register before classes begin filling up. Registration for the Fall 2020 Term occurs online in myEC under the Student tab. The information and resources students need to register for their courses are located under the Student tab in myEC. If students experience issues accessing myEC using their secure log-in, they should contact ithelpdesk@eccc.edu. If students are logged into myEC and experience issues registering for classes, they should contact registration@eccc.edu.

Communicating with Instructors
Students should make every effort to communicate at all times with their instructors through Canvas. In addition, a list of instructor emails can be found at www.eccc.edu/coronavirus under a button on the right side navigation bar. Also, office telephone numbers can be found in the College’s Personnel Directory located on the College website. Students are encouraged to leave a message for their instructor if contacting him/her by telephone. If students are experiencing challenges in meeting course requirements, they should communicate with their instructors as soon as possible.

STUDENT SUPPORT SERVICES
Buildings on campus will continue to be closed to students and the general public. However, there are employees available in a virtual environment to answer questions and address issues. If students have questions for any office on campus, please call or email using the reference list of frequently contacted offices found at www.eccc.edu/coronavirus under a button on the right side navigation bar.

Students may continue to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. Students can access information regarding these campus hot spots at www.eccc.edu/coronavirus under a button on the right side navigation bar titled: Sources of Internet Accessibility. All of these Wi-Fi locations will be identified using special signage. Once again, Wi-Fi hot spots will remain open for student use during the posted times.

YEARBOOK DISTRIBUTION
A plan is currently being developed to distribute the 2019-2020 yearbooks at an appropriate time in the future contingent on developments surrounding COVID-19 at the local, state, and national levels. Once the distribution plan for College yearbooks has been completed, the College will inform students.

TEXTBOOK BUY-BACK
In addition, a plan is currently being developed to perform textbook buy-back at an appropriate time in the future contingent on developments surrounding COVID-19 at the local, state, and national levels. Once planning for the textbook buy-back process has been completed, the College will inform students.

COMMUNICATION
Students should visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar.

In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

Items of Information for Students at the Conclusion of the Week of April 6-10, 2020

Items of Information for Students at the Conclusion of the Week of April 6-10, 2020
Friday, April 10, 2020
9:00 a.m.

Officials at East Central Community College (ECCC) continue to monitor local, state, and national developments surrounding COVID -19 while adhering to recommended health and safety guidelines to keep members of our campus community safe. Although our campus is currently closed to the public, we are operationally working in a virtual environment. We appreciate your ongoing support and patience as we continue to serve you and our communities.

IMPORTANT REMINDERS FOR STUDENTS
Spring 2020 Courses: All courses are currently being delivered online or through an alternate delivery format through the end of the spring semester. It is VITAL that students log-in to Canvas daily and complete weekly assignments. All lab and skills assessment scheduled to be delivered on campus continue to be postponed until further notice.

Communicating with Instructors: Students should make every effort to communicate at all times with their instructors through Canvas. In addition, a list of instructor emails can be found at www.eccc.edu/coronavirus under a button on the right side navigation bar. Also, office telephone numbers can be found in the College’s Personnel Directory located on the College website. Students are encouraged to leave a message for their instructor if contacting him/her by telephone. If students are experiencing challenges in meeting course requirements, they should communicate with their instructors as soon as possible.

Fall Advance Registration: Advance Registration for currently enrolled ECCC students for the Fall 2020 semester began Friday, April 3. If you are a returning student and haven’t registered for the fall, please do so. Business Office holds have been lifted to allow all current students to register. Incoming freshmen students started registering yesterday for fall classes, so returning students need to register before classes begin filling up. Registration for the Fall 2020 Term occurs online in myEC under the Student tab. The information and resources students need to register for their courses are located under the Student tab in myEC. If students experience issues accessing myEC using their secure log-in, they should contact ithelpdesk@eccc.edu. If students are logged into myEC and experience issues registering for classes, they should contact registration@eccc.edu.

Summer Registration: Online registration for the Summer 2020 Term remains open. If students would like to take classes this summer, they can register for those now as well.

Advising: Students are encouraged to contact their advisor to schedule a virtual advising session as they plan for enrollment in summer and fall courses.

RESIDENCE HALL STUDENTS
The residence halls at ECCC will remain closed for the remainder of the Spring 2020 semester. In addition, the cafeteria will remain closed to students and the general public until further notice. Currently, no students remain in on-campus housing at ECCC.

College administration will be discussing recommendations related to a possible pro-rated adjustment of the account of current residence hall students for room and board (meal plans) with the ECCC Board of Trustees at an upcoming Board meeting. Should a pro-rated adjustment be approved by the Board of Trustees, the adjustment will be applied to a student’s account. Any outstanding charges will be considered prior to calculating a potential refund for residence hall students who have paid for room and board charges for Spring 2020. Please know that each individual student’s account will need to be analyzed to determine the impact of any approved, pro-rated adjustment. Also, adjustments to the accounts of student-athletes may be impacted by the current rules and regulations of the National Junior College Athletic Association (NJCAA) and the Mississippi Association of Community Colleges (MACC) Athletic Association. Therefore, it is anticipated that information pertaining to the impact of any approved, pro-rated adjustment for residence hall students will be known closer to the end of the semester and will be communicated to students as soon as possible.

The College is devising a plan to allow students to return to campus, after the Governor’s statewide shelter-in-place order has been lifted, to gather all belongings from their residence hall room and officially check out. Details of that plan will be communicated to students via email at the appropriate time.

STUDENT SUPPORT SERVICES
Contacting College Offices: Buildings on campus will continue to be closed to students and the general public. However, there are employees available in a virtual environment to answer questions and address issues. If you have questions for any office on campus, please call or email using the reference list of frequently contacted offices found at www.eccc.edu/coronavirus under a button on the right side navigation bar.

Wi-Fi Accessibility: Students may continue to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. Students can access information regarding these campus hot spots at www.eccc.edu/coronavirus under a button on the right side navigation bar titled: Sources of Internet Accessibility. All of these Wi-Fi locations will be identified using special signage. Once again, Wi-Fi hot spots will remain open for student use during the posted times.

COMMUNICATION
Students should visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar. 

In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

Important Information for Employees, Including Operational Procedures for Week of April 13-17, 2020

Important Information for Employees, Including Operational Procedures for Week of April 13-17, 2020
Thursday, April 9, 2020
9:00 a.m.

As we approach the end of the week of April 6-10, 2020, and continue to chart our course towards the end of the spring semester, I wanted to provide important information and updates for employees of East Central Community College (ECCC). Please see the items below:  

REPORTING OF WORK FOR FRIDAY, APRIL 10, & MONDAY, APRIL 13
Just a reminder that Friday, April 10, and Monday, April 13, are holidays for the College. Nonexempt employees should report these two days as holidays on their weekly Time Record. No requests for administrative leave with pay should be submitted for the two days associated with the Easter holidays.

CAMPUS OPERATIONAL GUIDELINES FOR THE WEEK OF APRIL 13-17, 2020
The College will follow the same campus operational guidelines as found in Update No. 8 during the week of April 13-17, 2020. Again, please note that Monday, April 13, is a holiday this year at ECCC.

As per College policy and as an essential function of the College, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, Mr. Foreman will continue his schedule for a reduced staff for daily cleaning and sanitation coverage the week of April 13-17, 2020.

VISITS TO CAMPUS BY EMPLOYEES
Faculty members who come to their office on campus during the week of April 13-17, 2020, should strictly abide by the campus protocol shared in Update No. 7 and complete and submit a form reporting their attendance daily PRIOR to coming to campus for any reason. The form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

Some staff members perform essential functions that may require brief attendance at the office. Staff should work with their supervisor to schedule any visit to the office during the week of April 13-17, 2020, to coordinate office activities, strictly abide by the campus protocol shared in Update No. 7, and complete and submit the form under the COVID-19 RESOURCES tab in myEC PRIOR to returning to campus. Visits to campus should be limited in nature and scope.

ADVANCE REGISTRATION FOR THE FALL 2020 SEMESTER
Advance registration for the Fall 2020 semester began Friday, April 3. As of the close of business yesterday, April 8, the College had 476 students register for the Fall 2020 semester. This compares to 483 students who had registered for the Fall 2019 semester at this same time last year. While this is an encouraging sign based on our current situation, we were hoping with the greater number of first-time, full-time freshmen in the fall (53 more than the previous year) we would have seen an increase. We are closely monitoring Fall 2020 enrollment numbers. Dual credit students who are graduating seniors are scheduled to register today for the fall semester. I hope to have an “apples-to-apples” comparison regarding where we stand after this first week of advance registration on Friday, April 10.

I will share that in the past, when economic times have been uncertain, community colleges have experienced increases in student enrollment. However, these are unprecedented times so the impact of COVID-19 on student enrollment at ECCC for the summer and fall semesters remains to be seen and will continue to be monitored.

COLLEGE EMAIL & WEBSITE
It is imperative that employees check their college email account at least once each day as this is the best source of important College information during this time. It is also important that employees check www.eccc.edu/coronavirus often as this webpage is continuously updated with important information and resources.

STUDENT ASSISTANCE
Finally, I want to encourage all members of the College family to assist students as they reach out for assistance during these unprecedented times. If you don’t know the answer, please forward the question to someone on our staff who may, and then consider following up with the student to make sure his/her question was addressed. Your assistance during these extraordinary times is very much appreciated!

Message to Residence Hall Students Concerning the Remainder of the Spring 2020 Semester

Message to Residence Hall Students Concerning the Remainder of the Spring 2020 Semester
Thursday, April 2, 2020
4:00 p.m.

I cannot thank our students living in residence halls at East Central Community College (ECCC) enough for their patience and understanding as the College continues to respond to the ongoing and ever-changing developments surrounding COVID-19 at the local, state, and national levels. I wanted to share with all our residence hall students the College’s current plans for Residence Halls as we move forward to the conclusion of the Spring 2020 semester.

  • The residence halls at ECCC will remain closed for the remainder of the Spring 2020 semester. In addition, the cafeteria will remain closed to students and the general public until further notice. Currently, no students remain in on-campus housing at ECCC.
  • College administration will be discussing recommendations related to a possible pro-rated adjustment of the account of Spring 2020 residence hall students for room and board (meal plans) with the ECCC Board of Trustees at an upcoming Board meeting.
  • Should a pro-rated adjustment be approved by the Board of Trustees, the adjustment will be applied to a student’s account. Any outstanding charges will be considered prior to calculating a potential refund for residence hall students who have paid for room and board charges for Spring 2020. Please know that each individual student’s account will need to be analyzed to determine the impact of any approved, pro-rated adjustment. Also, any refund for student-athletes may be impacted by the current rules and regulations of the Mississippi Association of Community Colleges Athletic Association. Therefore, it is anticipated that information pertaining to the impact of any approved, pro-rated adjustment for residence hall students will be known closer to the end of the semester and will be communicated to students as soon as possible.
  • Also, the College anticipates that in the next few weeks, the Housing Department will share specific instructions as to when students will be allowed to return to campus to move out of their residence hall room. The plan will be organized to limit the number of students and the overall number of people on campus and will be created in accordance with recommended health and safety guidelines. When the plan is made to move out of their room, the number of individuals who come to help students move out will need to be limited and will be monitored. More instructions related to the move-out process will be provided at the appropriate time in the future and continues to be impacted by the most current information related to COVID-19.
  • Residence hall students are not to return to residence halls at any time as they are closed to students. However, if residence hall students were unable to return to campus to retrieve essential items needed for participation in classes being transitioned to the online environment during the scheduled time last week, they should email Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@eccc.edu or call their office at 601-635-6213 to discuss a possible option to retrieve those essential items.

Please know that like all of the emails and communications being distributed by the College on a daily and weekly basis, all of this information is subject to change as the College monitors developments related to COVID-19. The College asks that all students continue to be patient as we make plans to complete the Spring 2020 semester in the safest and most effective manner for students, employees, and the community as a whole.

Update No. 8: Campus Operational Guidelines for Employees for the Week of April 6-10, 2020

Update No. 8: Campus Operational Guidelines for Employees for the Week of April 6-10, 2020
Thursday, April 2, 2020
3:15 p.m.

East Central Community College (ECCC) continues to monitor developments regarding the novel coronavirus (COVID-19) both locally and in the state of Mississippi. In consideration of Executive Order 1466 announced by Governor Tate Reeves on Wednesday, April 1, as well as other previous executive orders signed by the Governor, the College will continue to operate under the guidelines for employees as announced on Monday, March 30, 2020, at 2:00 p.m. For the benefit of all employees, please find below the College’s operational guidelines for employees and offices on campus for the week of April 6-10, 2020. Please note that on Friday, April 10, 2020, the College will be observing the Good Friday holiday for most employees.

FACULTY
Faculty will continue to offer instruction in an online environment or through other alternative delivery formats the week of April 6-9, 2020. All lab and skills assessment will continue to be postponed until further notice. A continued emphasis on presenting and mastering content in an online or alternative delivery format should continue to be the focus next week. Also, just a reminder: the College has created the ability to forward office telephones to a cell phone or home phone number to assist with answering calls to the office. In addition, the College has created the ability to return a call and replace the number from which you call with a College extension so as not to reveal your cell phone number to contact students. Information regarding those two telephone processes has been shared with employees earlier and can be found under the COVID-19 Resources tab on myEC.

In accordance with the executive orders signed by Governor Reeves, if necessary, faculty may come to their offices to accomplish tasks related to their classes strictly abiding by the campus protocol shared last Friday in Update No. 7. Members of the faculty who come to their office on campus will be required to complete and submit a form reporting their attendance daily PRIOR to coming to campus for any reason. The form can be found under the COVID-19 RESOURCES tab in myEC. Visits to campus should be limited in nature and scope.

Pre-registration for Fall 2020 will begin on Friday, April 3, 2020, at 8:00 a.m. Faculty members should be monitoring their email for student questions and advising opportunities related to this important event.

NON-ESSENTIAL PERSONNEL
Campus offices will continue to be closed to all non-essential personnel the week of April 6-10, 2020. Please see below for additional information related to the workweek for non-essential personnel.

We will ask that non-essential personnel who can work from home to respond to calls or emails and complete other essential tasks related to the office, continue to do so. Again, the College has created the ability to forward office telephones to a cell phone or home phone number to assist with answering calls to the office. In addition, the College has created the ability to return a call and replace the number from which you call with a College extension so as not to reveal your cell phone number. Information regarding those two telephone processes has been shared with employees earlier and can be found under the COVID-19 Resources tab on myEC. Please remember that non-essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations.

If any employees classified as non-essential personnel are not assigned to a campus service/office that is required to continue to perform essential functions during this challenging time and can work from home using technology to which they have access, I will ask that they contact their supervisor to offer their assistance. Even if it is just answering phones and forwarding questions to office staff, everything will help during this time. Employees in these positions should discuss with their supervisor their work schedule next week.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, Mr. Foreman will continue his schedule for a reduced staff for daily cleaning and sanitation coverage the week of April 6-9, 2020.

Some non-essential personnel perform essential functions that may require brief attendance at the office. Employees should work with their supervisor to schedule any visit to the office to coordinate office activities, strictly abide by the campus protocol shared last Friday in Update No. 7, and complete and submit the form under the COVID-19 RESOURCES tab in myEC PRIOR to returning to campus. Visits to campus should be limited in nature and scope.

ESSENTIAL PERSONNEL
Essential personnel will be asked to come into the office to perform essential functions of the office the week of April 6-9, 2020. I am hopeful that essential personnel will be the only one in most offices so as to avoid contact with any other employee during the day. If work from home can be performed during a portion of the week, essential personnel should work with their supervisor to schedule it. Essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations. Once again, the College has created the ability to forward office telephones to a cell phone or home phone number to assist with answering calls to the office. In addition, the College has created the ability to return a call and replace the number from which you call with a College extension so as not to reveal your cell phone number. Information regarding those two telephone processes has been shared with employees earlier and can be found under the COVID-19 Resources tab on myEC.

Essential personnel working in the office should strictly abide by the campus protocol shared last Friday in Update No. 7.

As per College policy and as an essential function of the College, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College during the week of April 6-10, 2020, and the weekend.

CAMPUS FACILITIES
Buildings and other areas on campus will continue to be closed to students and the general public. Please keep all doors locked. There should be very few employees on campus each day next week and those employees should remain in their office and use the telephone or email to communicate with one another.

As travel to and from educational institutions for the purpose of receiving materials for distance learning is allowed as essential travel in Executive Order 1466, ECCC students will still be allowed to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. They should not enter any building for any reason.

DOCUMENTATION OF WORK PERFORMED DURING WEEK OF APRIL 6-10, 2020
Employees will continue to follow the same operational guidelines related to the recording of work time as issued previously. Please refer to Update No. 7 for more information.  

I cannot adequately express my appreciation to all of the members of the College family who are continuing to provide valuable instruction and services to our students and to each other. We are moving forward TOGETHER!

Message to ECCC Students Concerning the Extension of the Last Day to Withdraw from a Class with a W

Message to ECCC Students Concerning the Extension of the Last Day to Withdraw from a Class with a W
Wednesday, April 1, 2020
3:55 p.m.

In an effort to assist you during these challenging times, we have approved the following extension:

The Last Day to Withdraw from a Full-term Day/Evening/Friday Course with a W has been extended from April 3, 2020, to April 17, 2020. With this change, course withdrawals from a Full-term Day/Evening/Friday Course will be accepted through 4 p.m. on Friday, April 17, 2020. No withdrawals from a Full-term Day/Evening/Friday Course will be accepted after that date. Any course withdrawal should be completed online using myEC.

Message to Current ECCC Students Concerning Advance Registration for Fall 2020 Term Scheduled for April 3, 2020

Message to Current ECCC Students Concerning Advance Registration for Fall 2020 Term Scheduled for April 3, 2020
Wednesday, April 1, 2020
1:20 p.m.

Fall 2020 Term Registration to Open
All currently enrolled East Central Community College (ECCC) students returning for Fall 2020, with the exception of dual credit students who are not on schedule to graduate from high school this spring, can begin registering for Fall 2020 Term courses at 8 a.m. on Friday, April 3, 2020.

Even if currently enrolled students have a hold(s) placed on their account in the Business Office or they have not met with their advisor, they will still be allowed to register for their Fall 2020 Term courses. If students would like a virtual advising session with their advisor, they should contact him/her by email and request one.

Registration for the Fall 2020 Term occurs online in myEC under the Student tab. The information and resources students need to register for their courses are located under the Student tab in myEC. If students experience issues accessing myEC using their secure log-in, they should contact ithelpdesk@eccc.edu. If students are logged into myEC and experience issues registering for classes, they should contact registration@eccc.edu

In addition, a listing of Fall 2020 Term courses is located online on myEC and at www.eccc.edu/coronavirus.

Students may utilize the drive-up Wi-Fi hot spots in designated parking lots on the ECCC campus in Decatur to register for classes. More information on Sources of Internet Accessibility is available online at www.eccc.edu/sources-internet-accessibility.

Summer 2020 Term Registration is Open
Online registration for the Summer 2020 Term remains open. If students would like to take classes this summer, they can register for those now as well. The listing of courses being offered this summer is located online on myEC and also at www.eccc.edu/coronavirus. Students are not required to meet with their advisor prior to registering for Summer 2020 Term classes.

Please note that developments regarding COVID-19 may impact the final schedule and/or delivery method of Summer 2020 Term classes. If any changes are made to the summer schedule in response to the COVID-19 pandemic, they will be communicated to students as soon as they are made.

Summer Financial Aid
Students may be eligible for financial aid to cover their summer charges if they are taking classes at ECCC this summer. Students who have already received a Pell Grant during both fall and spring semesters may have additional Pell eligibility for the summer semester using the current 2019-20 FAFSA. Generally, a student must be enrolled in a minimum of 6 hours for Student Loans and Year-Round Pell. To determine their eligibility, students should print and email a copy of their Summer 2020 class schedule to the Financial Aid Office at kmott@eccc.edu as soon as possible.

Reminder About Graduation Application Deadline
Tomorrow, Friday, April 3, 2020, is also the deadline to apply to graduate this spring. Even though the Commencement Ceremony on May 1 has been postponed indefinitely, ALL students who are planning to receive a diploma and/or certificate this spring semester must still fill out a graduation application. Applications will be accepted through 4 p.m. on Friday, April 3, 2020. No applications will be accepted after that date. The application should be completed online using myEC.

Important Information for ECCC Students Concerning Week of March 30-April 3, 2020

Important Information for ECCC Students Concerning Week of March 30-April 3, 2020
Monday, March 30, 2020
2:15 p.m.

East Central Community College (ECCC) continues to monitor developments regarding the novel coronavirus (COVID-19) both locally and in the state of Mississippi. As of today, the Mississippi Department of Health (MSDH) has reported a total of 26 cases in the College’s 5-county service area. While a relatively low number right now, it is an increase from last week. In consideration of the increasing possibility of College students and employees being indirectly and/or directly exposed to someone who has or will be diagnosed with COVID-19 or someone who has been in contact with someone who has or will be diagnosed with COVID-19, the following changes are being made to the operational guidelines for students for the remainder of the week of March 30-April 3, 2020.

STUDENTS
Faculty will continue to offer instruction in an online environment or through other alternative delivery formats this week. Thus, students will be required to continue to participate in their classes using their local resources this week. However, all lab and skills assessment scheduled to be hosted on campus the remainder of this week will be postponed beginning tomorrow (Tuesday) and until further notice.

As a result of this decision, no students will be expected or should plan to travel to campus the remainder of this week beginning Tuesday, March 31, 2020, to participate in lab or skills assessments. Instead, an emphasis on mastering content in an online or alternative delivery format will be the focus the remainder of this week. For important information related to the re-start of classes this week, students can refer to www.eccc.edu/coronavirus and the message titled: Message to Students as Classes Begin Monday, March 30, Using Online/Alternative Delivery Formats. If you have any questions about a class, please contact your instructor. When a decision is made concerning the offering of lab and skills assessments in the future, all students will be notified.

Students may continue to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. Students can access information regarding these campus hot spots at www.eccc.edu/coronavirus under a button on the right side navigation bar titled: Sources of Internet Accessibility. All of these Wi-Fi locations will be identified using special signage. Once again, Wi-Fi hot spots will remain open for student use during the posted times.

Pre-registration for Fall 2020 classes is still scheduled to begin on Friday, April 3, 2020, at 8:00 a.m. Students should be monitoring their email for more information regarding this important event.

CAMPUS FACILITIES
Buildings on campus will continue to be closed to students and the general public. There should be very few employees (essential personnel) on campus each day and those employees will be asked to remain in their office and use the telephone or email to communicate with one another.

If you have questions for any office on campus, please call or email using the reference list of frequently contacted offices found at www.eccc.edu/coronavirus.

ECCC WEBPAGE DEVOTED TO CORONAVIRUS
Students should visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar. 

ECCC EMAIL
In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

Important Information for Employees—Changes to Campus Operational Guidelines for Remainder of the Week of March 30-April 3, 2020

Important Information for Employees—Changes to Campus Operational Guidelines for Remainder of the Week of March 30-April 3, 2020
Monday, March 30, 2020
2:00 p.m.

East Central Community College (ECCC) continues to monitor developments regarding the novel coronavirus (COVID-19) both locally and in the state of Mississippi. Currently, the Mississippi Department of Health (MSDH) has reported a total of 26 cases in the College’s 5-county service area. While a relatively low number right now, it is an increase from last week. In consideration of the increasing possibility of College students and employees being indirectly and/or directly exposed to someone who has or will be diagnosed with COVID-19 or someone who has been in contact with someone who has or will be diagnosed with COVID-19, the following changes are being made to the operational guidelines for employees and offices on campus for the remainder of the week of March 30-April 3, 2020.

FACULTY
Faculty will continue to offer instruction in an online environment or through other alternative delivery formats this week, however all lab and skills assessment scheduled to be hosted on campus will be postponed the remainder of this week and until further notice. No students will be expected to travel to campus the remainder of this week to participate in lab or skills assessments. An emphasis on presenting and mastering content in an online or alternative delivery format should be the focus the remainder of this week. Also, the College has created the ability to forward office telephones to a cell phone or home phone number to assist with answering calls to the office. In addition, the College has created the ability to return a call and replace the number from which you call with a College extension so as not to reveal your cell phone number to contact students (see attached pdf for information on both telephone processes). If necessary, faculty may come to their offices to accomplish tasks related to their classes strictly abiding by the campus protocol shared last Friday. With that in mind, Information Technology (IT) has created a form in myEC to complete and submit daily PRIOR to coming to campus for any reason. The form can be found under the COVID-19 RESOURCES tab in myEC.

Pre-registration for Fall 2020 classes is still scheduled to begin on Friday, April 3, 2020, at 8:00 a.m. Faculty members should be monitoring their email for more information regarding this important event.

NON-ESSENTIAL PERSONNEL
Beginning Tuesday, March 31, campus offices will be closed to all non-essential personnel the remainder of this week. A work schedule for maintenance staff for the remainder of the week (March 31-April 3) is described below and will be addressed by Mr. Foreman. We will ask that non-essential personnel who can work from home to respond to calls or emails and complete other essential tasks related to the office, to do so. Again, the College has created the ability to forward office telephones to a cell phone or home phone number to assist with answering calls to the office. In addition, the College has created the ability to return a call and replace the number from which you call with a College extension so as not to reveal your cell phone number (see attached PDF for information on both telephone processes). Non-essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations.

If any employee classified as non-essential personnel is not assigned to a campus service/office that is required to continue to perform essential functions during this challenging time and can work from home using technology to which he/she has access, I will ask that you contact your supervisor to offer your assistance. Even if it is just answering phones and forwarding questions to office staff, everything will help during this time. If you have any questions concerning the work schedule the remainder of this week, please contact your supervisor.

Maintenance staff perform an essential function of maintaining the cleanliness and sanitation of all College facilities. Therefore, Mr. Foreman will continue his schedule for reduced staff for daily cleaning and sanitation coverage this week. In addition, all campus facilities will be closed on Friday, April 3, to allow for more detailed and concentrated cleaning of all facilities.

Some non-essential personnel perform essential functions that may require brief attendance at the office. Employees should work with their supervisor to schedule any visit to the office, strictly abide by the campus protocol shared last Friday, and complete and submit the form under the COVID-19 RESOURCES tab in myEC PRIOR to returning to campus.

ESSENTIAL PERSONNEL
Essential personnel will be asked to come into the office to perform essential functions of the office. I am hopeful that essential personnel will be the only one in most offices so as to avoid contact with any other employee during the day. If work from home can be performed during a portion of the remainder of this week, essential personnel should work with their supervisor to schedule it. Essential personnel working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations. The College has created the ability to forward office telephones to a cell phone or home phone number to assist with answering calls to the office. In addition, the College has created the ability to return a call and replace the number from which you call with a College extension so as not to reveal your cell phone number (see attached pdf for information on both telephone processes).

As per College policy, ECCC will continue to provide 24-hour protection of personnel and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage as an essential function of the College during the week of March 30-April 3 and the weekend.

CAMPUS FACILITIES
Buildings on campus will continue to be closed to students and the general public. Please keep them locked. There should be very few employees (essential personnel) on campus each day the rest of this week and those employees should remain in their office and use the telephone or email to communicate with one another.

Please know that ECCC students will still be allowed to park in designated areas of the Decatur campus to access the internet on their devices from the comfort and convenience of their vehicle using College Wi-Fi. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. They should not enter any building for any reason.

DOCUMENTATION OF WORK PERFORMED DURING WEEK OF MARCH 30 – APRIL 3, 2020
Employees will continue to follow the same operational guidelines related to the recording of work time as issued last week. Please refer to Update No. 7 for more information.  

Thanks so much to all who are working diligently to continue our tradition of excellence and class! Your efforts are appreciated!

Message to ECCC Students Reporting to Campus for Small Group Lab and Skills Assessments

Message to ECCC Students Reporting to Campus for Small Group Lab and Skills Assessments
Sunday, March 29, 2020
4:15 p.m.

In an earlier email this afternoon, I mentioned that I wanted to send a specific message to students who are scheduled to participate in lab and skills assessment beginning this week on the campus of East Central Community College (ECCC). I CANNOT EMPHASIZE ENOUGH the importance of following and implementing preventative measures to keep yourself and others SAFE AND healthy both on campus and at home. Please know that while the College may begin the implementation of these small group lab and skills assessments on Monday, March 30, we will continue to monitor local, state, and national developments daily and should there become a need to postpone the scheduling of these lab and skills assessments, we will do so immediately.

As we contemplate the beginning of this week, I felt it vitally important to remind students of the following items of information:

ENTRANCE TO CAMPUS
Students scheduled for lab or skills assessments must enter campus the week of Monday, March 30, 2020 – Thursday, April 2, 2020, on North 6th Avenue off of Broad Street under the digital College welcome sign at the front of campus. At this checkpoint on North 6th Avenue and Broad Street, students should be prepared to display their student identification card, tell the purpose of their visit to campus, where they will be going on campus, and approximately how long they may be on campus. If students cannot provide their identification card or come for any reason other than report to a lab or classroom for skills assessments, he/she will be asked to leave the campus. We will also ask that once students complete their lab or skills assessments, they immediately leave the campus as no loitering will be permitted.

MANDATORY REQUIREMENTS
The following requirements for coming to campus to complete lab and skills assessments are MANDATORY for all students. Those who fail to follow these requirements will be asked to leave campus immediately and be subject to receiving a zero for the assignment.

Before Coming to Campus:

  1. Verify that you do not have a fever before coming to campus. If you have a fever, you must stay home. Do not come to campus. You must be fever-free for at least 24 hours before coming to campus. Please contact your instructor if you have a fever.
  2. Do not come to campus if you have the following symptoms, including, but not limited to, fever, cough, shortness of breath, runny nose, sneezing, body aches, headaches, etc. Please contact your instructor if you have these symptoms.
  3. Do not come to campus if you have traveled overseas, been on a cruise, or been to any area in the United States that has a high rate of community spread or is under a government state of emergency where you could have been exposed to COVID-19. Please contact your instructor if you fall into one or more of these categories.

Once You Arrive on Campus & Enter a Building or Facility:
If you satisfy the criteria above, upon entering a campus building or facility, properly wash your hands in the nearest restroom following these 4 steps and social distancing guidelines.

  1. Wet and Soapy. Get your hands wet in clean water. Put soap on your hands and make suds.
  2. Rub. Rub, rub, rub your soapy hands together long enough to sing “Happy Birthday” in your head twice. Clean your palms, the back of your hands, and between your fingers. Don’t forget to clean under your nails. Nails can trap dirt and germs.
  3. Rinse. Hold your hands under clean, running water. Rub them to rinse them fully.
  4. Shake and Dry. Shake your hands a few times, then dry them with a clean towel or hand dryer or air dry them if necessary.

Proceeding to Your Classroom, Lab, or Testing Area:
Hand sanitizer and disinfectant wipes will be provided in Classrooms, Labs, or Testing areas that are open for use.

  1. Apply the sanitizer thoroughly to your hands.
  2. Use a disinfectant wipe to clean your intended work area—lab space, computer keyboard, testing table/space, etc. Dispose of the disinfectant wipe in the provided trash receptacle.
  3. Perform the required assignment, skills, or test for which you came to campus.
  4. Use a new disinfectant wipe to again clean your work area—lab space, computer keyboard, testing table/space, etc. Dispose of the disinfectant wipe in provided trash receptacle.
  5. While on campus, all students must practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the Centers for Disease Control and Prevention (CDC) and noted above.

Again, ECCC has made several decisions in an effort to prioritize the health and safety of our campus community and that impact students returning to campus for lab or skills assessments. Please note once again the following:

  • Campus offices are closed to visits from students and the general public (contact with offices should be by telephone or email);
  • Daily staffing of campus offices will be reduced to a minimum number of employees needed to maintain essential operations;
  • Building entrances will be locked throughout the day to restrict general access. Students coming to campus for lab or skills assessments should receive information regarding entrance into the facility from their instructor; and
  • Loitering will not be permitted on campus.

Once again, the importance of taking preventative measures to keep yourself and others healthy cannot be overstated. Let me say again that while the College may begin the implementation of these small group lab and skills assessments, we will continue to monitor local, state, and national developments daily and should there become a need to postpone the scheduling of these lab and skills assessments, we will do so immediately.

Message to ECCC Students as Classes Begin Monday, March 30, Using Online and Alternative Delivery Formats

Message to ECCC Students as Classes Begin Monday, March 30, Using Online and Alternative Delivery Formats
Sunday, March 29, 2020
1:30 p.m.

For the first time in East Central Community College’s (ECCC) 92-year history, all classes are being taught in an online environment or using alternative delivery formats beginning Monday, March 30, 2020, to help reduce the spread of the novel coronavirus (COVID-19). ECCC is committed to continuing our emphasis on Excellence, Student Success, and Teaching & Learning even during these unprecedented circumstances surrounding COVID-19. While we hope to return to normal operations as soon as possible, the health and well-being of our College community is of the utmost importance.

With that in mind, College employees have been working tirelessly this week to make the transition from face-to-face classes to online or alternate delivery formats as smooth as possible. This afternoon, I wanted to address several items below for your information and use as classes resume Monday, March 30, 2020.

STATUS OF CAMPUS
ECCC has made several decisions in an effort to prioritize the health and safety of our campus community. Please note the following:

  • Campus offices are closed to visits from students and the general public (contact with offices should be by telephone or email);
  • Daily staffing of campus offices will be reduced to a minimum number of employees needed to maintain essential operations;
  • Only those employees scheduled to work on campus, those students scheduled for lab or skills assessments, and students utilizing the College’s new drive-up Wi-Fi access (see NOTE below) should be on campus at any time;
  • Building entrances will be locked throughout the day to restrict general access. If students are coming to campus for lab or skills assessments, their instructor should provide information regarding entrance into the facility. Students will be asked to follow posted safety requirements for entering and exiting a facility (see attached flier). I anticipate sending another message later this afternoon addressing students coming on campus for a lab or skills assessment;
  • As campus offices and buildings will be locked and closed to visits from students and the general public, restroom facilities inside buildings will not be accessible; and
  • Loitering will not be permitted on campus.

Students scheduled for lab or skills assessments must enter campus the week of Monday, March 30, 2020 – Thursday, April 2, 2020, on North 6th Avenue off of Broad Street under the digital College welcome sign at the front of campus. At this checkpoint on North 6th Avenue and Broad Street, students should be prepared to display their student identification card, tell the purpose of their visit to campus, where they will be going on campus, and approximately how long they may be on campus. If students cannot provide their identification card or come for any reason other than report to a lab or classroom for skills assessments, he/she will be asked to leave the campus. We will also ask that once students complete their lab or skills assessments, they immediately leave the campus as no loitering will be permitted.

NOTE: I am pleased to share with students that late Friday afternoon, the College was able to install exterior Wi-Fi access points in three campus parking lots for internet accessibility for students. These parking lots include Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. At this time, students utilizing those parking lots to access College Wi-Fi services will be asked to pull into the lot and remain in their car. Students should be prepared to present their student identification card to Campus Police as they will be patrolling these parking lots throughout the day. As noted before, no loitering will be allowed in these parking lots and students will not be allowed into campus buildings for restrooms. Students should be working on their devices while in their car in the parking lot. Should there come a need to revise the process by which the Wi-Fi hot spots in these parking lots are accessed by students, the College will notify students. Additional information about these Wi-Fi hot spots can be found in the section below titled POTENTIAL SOURCES OF INTERNET ACCESSIBILITY and in the attached document.

ECCC WEBPAGE DEVOTED TO CORONAVIRUS
Students should visit www.eccc.edu/coronavirus daily. Important information is being posted on that webpage for the College community. In addition, the College has placed several useful resources for students using buttons on the right side navigation bar. 

ECCC EMAIL
In addition to the webpage, students should check their ECCC email on a daily basis. Important updates and messages like this one will also be distributed to ECCC student email accounts on a regular basis.

CANVAS
Students should log into Canvas and check each of their course shells for messages from their instructors, updates to their course syllabi, and any updates to their course requirements. If you need assistance using Canvas, please contact the eLearning team at elearning@eccc.edu or 601-635-6428 or visit the Student Canvas Orientation at:

https://eccc.instructure.com/enroll/EB7DEK.

INSTRUCTOR CONTACT
If students have any questions during this instructional transition, they should contact their instructors. The first option for students to reach out to their instructors is to e-mail them using the Canvas inbox feature. Students may also reach out to their instructors using their e-mail account. A complete list of instructors’ e-mail addresses can be found at www.eccc.edu/coronavirus under a button on the right side navigation bar. If students call an instructor’s office, more than likely they will need to leave a voicemail considering many of our instructors will be teaching from home. Some instructors may have already reached out to their students regarding the week of March 30- April 3, 2020.

REMOTE LEARNING RESOURCES FOR STUDENTS
A list of remote learning resources for students can be found at www.eccc.edu/coronavirus under a button on the right side navigation bar. The list includes information on resources such as RedShelf e-books, Google Drive, Microsoft 365, and Google Docs. There is a printable pdf version of the resources listed there.

POTENTIAL SOURCES OF INTERNET ACCESSIBILITY
While the buildings located at all of our locations may be closed, ECCC has made it a priority to boost Wi-Fi capabilities in specific parking lots on the Decatur campus allowing students to park in designated areas to access the internet on their devices from the comfort and convenience of their vehicle. These designated areas include parking lots at the Career & Technical Education Annex, the Brackeen-Wood Gymnasium, and the Sutphin Healthcare Education Building. Students can access information regarding these campus hot spots at www.eccc.edu/coronavirus under a button on the right side navigation bar beginning Monday. All of these Wi-Fi locations will be identified using special signage.

Students who cannot come to campus to access the internet from the aforementioned parking lots should identify locations within their own communities to access adequate internet capabilities. For example, the Mississippi Library Association maintains a list of Wi-Fi availability across the state that includes public libraries and parking lots. A map and an Excel list of those locations can be found at www.misslib.org.

In addition, several internet service providers are offering free or low-cost internet and other opportunities to qualified individuals during this time. Please know that East Central Community College does not endorse any of these vendors nor does it verify terms or conditions.

Finally, depending on your smartphone data plan, your smartphone can possibly be used as a hot spot for internet access by turning on the Personal Hot Spot on your phone. Students should check their cell phone plan and contact their cell phone provider for additional details on this potential source of internet accessibility to determine terms or conditions.

LIBRARY SERVICES
Email: Students may email a College librarian at lhughes@eccc.edu or eminter@eccc.edu with any questions concerning the library or research including, but not limited to, finding electronic sources for research and questions about citing materials.

Library Instruction: The librarians have created a series of instruction sessions for various classes as well as using and accessing the Library’s online resources. These tutorials are available on the library webpage at https://www.eccc.edu/tutorial-videos-presentations-overviews

Issues with Electronic Resources: If students find that any of the Library’s online resources or catalog are no longer working, please e-mail Elizabeth Minter at eminter@eccc.edu.

Logging into Databases:  Students needing to log in to any online resource can find the Library’s bookmark located in CANVAS for each course that includes all usernames and passwords for the databases.  Any question about login information can be directed to lhughes@eccc.edu or eminter@eccc.edu or by calling 601-635-6219.  It is anticipated that questions will be answered within a 24-hour timeframe.

DISABILITY ACCOMMODATIONS
Eligible students currently receiving disability accommodations will continue to receive those accommodations to the greatest extent possible during this transition from face-to-face classes to online or alternate delivery formats. If students have any questions, they should contact their instructor(s) or contact Dr. Randall Lee, Vice President for Student Services and American Disabilities Act (ADA) Coordinator, at 601-635-6375 or rlee@eccc.edu.

TECHNICAL ASSISTANCE
For technical support related to student email accounts or myEC, students should call Information Technology at 601-635-6424 between the hours of 8:00 a.m. to 4:30 p.m., Monday through Thursday or through 4:00 p.m. on Fridays (excluding holidays or other instances of campus closure). Students may also email ithelpdesk@eccc.edu for technical support related to student email accounts or myEC.

To report an outage of exterior Wi-Fi access points in campus parking lots, students may call 601-635-6424 between the hours of 7:00 a.m. and 7:00 p.m.

OFFICE CONTACTS
A list of contact information for commonly called offices on campus can be found at www.eccc.edu/coronavirus under a button on the right side navigation bar. Students can find an e-mail address as well as an office telephone number for each office. If students call an office on campus, more than likely they will need to leave a voicemail considering the reduction in office staffing during this time. Please know that response times may be slower than normal due to the operational guidelines implemented by the College.

ENROLLMENT
Unless you have officially dropped a course or withdrawn from the College, you are still enrolled in your classes and should continue your coursework. If you have any change in your circumstances or availability for your classes, communicate with your instructors immediately to discuss your situation and identify potential opportunities for course completion.

RESIDENCE HALLS
Residence halls remain closed to all students with the exception of six (6) international students who have not been able to schedule return travel to their home country or not been able to secure a host family. It is anticipated that a final decision regarding the status of residence halls for the spring semester will be made soon. The cafeteria remains closed at this time as well. Residence hall students should continue to monitor their email and the ECCC coronavirus webpage for updates.

Residence hall students who were unable to secure essential items necessary to complete their coursework online according to the scheduled pickup days on March 26 and 27 should contact the Housing Department by phone at 601-635-6213 or by email at awalton@eccc.edu or jmiller@eccc.edu.

WARRIOR POST
Current ECCC students in need of obtaining items from the Warrior POST Food Pantry during this time are encouraged to visit the College’s coronavirus webpage. A button on the right side navigation bar contains information regarding the application for assistance. Students with questions concerning this service should contact Christy Ferguson at 601-635-6292 or cferguson@eccc.edu.

GRADUATION APPLICATION DEADLINE
Just a reminder, the application deadline for all students who are planning to receive a diploma and/or certificate this spring was extended. The new deadline is 4:00 p.m. on Friday, April 3, 2020. No applications will be accepted after that date. The Application for Graduation should be completed online using myECAn Application for Graduation must be submitted online using myEC even if students did not plan to participate in Spring Commencement exercises and even though Spring Commencement has now been postponed.

CONCLUSION
I have always said that at East Central Community College, we prepare students for life. There is no better example than right now. Pastor, author, and educator Charles “Chuck” Swindoll said, “Life is 10% of what happens to you and 90% how you react." I pray we all react wisely over these next few days and weeks as we support and encourage one another. I look forward to completing what we started, TOGETHER!!

I leave you this afternoon with a verse that has sustained me through these last few weeks and continues to encourage me each day. It comes from Isaiah 41:10: “So do not fear, for I am with you; do not be dismayed, for I am your God. I will strengthen you and help you; I will uphold you with my righteous right hand.” I believe He will do just that!

Message Concerning Limiting Entrance to Campus Beginning Monday, March 30, 2020

Message Concerning Limiting Entrance to Campus Beginning Monday, March 30, 2020
Friday, March 27, 2020
5:50 p.m.

We are hopeful that the many decisions made this week will prove to substantially limit the number of people on our campus beginning Monday, March 30, 2020, when classes resume in an online or alternative delivery format. Closing offices to students and the general public, working daily with a limited number of employees in each office, prohibiting anyone on campus except those employees scheduled to work and those students scheduled for lab or skills assessments, locking building entrances and keeping them locked throughout the day, preventing loitering on campus, and other similar decisions have been made with the health and safety of our campus community in mind.

In consideration of these decisions, I wanted to share with the campus family the plan provided by Student Services to monitor entrance to campus beginning Monday, March 30, 2020. We will ask that anyone who attempts to enter campus the week of Monday, March 30, 2020 – Thursday, April 2, 2020, enter on North 6th Avenue off of Broad Street under the digital College welcome sign at the front of campus. James Miller, Dean of Students, will be scheduling individuals to manage that entrance beginning at 7:00 a.m. and inquire of students and employees as to the purpose of their visit to campus.

STUDENTS
At this checkpoint on North 6th Avenue off of Broad Street, students should be prepared to display their identification card, tell the purpose of their visit to campus, where they will be going on campus, and approximately how long they may be on campus. If students cannot provide their identification card or come for any reason other than report to a lab or classroom for skills assessments, he/she will be asked to leave the campus. We will also ask that once students complete their lab or skills assessments, they immediately leave the campus as no loitering will be permitted.

EMPLOYEES
Employees reporting to the office for work may also be asked to display their identification card and provide responses to the questions listed above at this checkpoint. Please know that individuals who are asked to monitor the entrance may not be familiar with all members of the College workforce.

Again, I want to remind everyone that all offices will be closed to the general public the week of Monday, March 30, 2020 – Thursday, April 2, 2020, but will be available by phone or email utilizing a reduced staff in each office. We ask for your patience as the limited staff in these offices respond to questions.

Also, I anticipate that additional information will be provided for students this weekend or first thing Monday morning as we begin this “new normal” of instruction for the spring semester.

Thank you to everyone for your patience and understanding of the procedures described in this email to limit access to our campus during the College’s response to COVID-19. Enjoy a restful weekend!

Update No. 7: Campus Operational Guidelines for Week of March 30-April 3, 2020

Update No. 7: Campus Operational Guidelines for Week of March 30-April 3, 2020
Friday, March 27, 2020
10:15 a.m.

In response to updates regarding the novel Coronavirus Disease (COVID-19) from local, state, and national sources and with an emphasis on the health and safety of our students and employees, I wanted to share East Central Community College’s (ECCC) plan for employees the week of March 30-April 3, 2020. As stated in an earlier message, our goal is to safeguard our East Central family while continuing to operate the College to serve students and facilitate their progress toward completing the spring semester.

The ECCC Pandemic Response Team has met every afternoon this week to discuss best practices and current challenges. I have also participated in several conference calls with community college presidents from around the state discussing their responses to this pandemic. With all of that information in mind, ECCC will function under the operational guidelines found below for the week of March 30-April 3, 2020. Please know that these guidelines are subject to change based on developments surrounding COVID-19.

In general, for the week of March 30-April 3, 2020, ECCC will utilize a four-day week of office coverage (Monday, March 30-Thursday, April 2) whereby offices will be open for employees to perform job duties and responsibilities, but closed to visits from anyone from outside the College. As such, ECCC campus offices and all off-site College locations will remain locked and closed to students (exceptions noted below) and the general public during this week. The preferred form of communication for all campus employees and offices during this week will be e-mail, telephone, and Zoom video conferencing. One exception to the prohibition on campus visitors will be students who are scheduled to demonstrate skill proficiencies in a small group setting in various career and technical programs and/or academic and other skills labs. These students will report to the facility of their class location as directed by their instructor and upon completion leave the campus immediately. No student should be in a facility other than the one where the lab/classroom is located and should exit the facility and campus immediately upon completing the lab assessment. Students will be expected to call or email an appropriate College office if they have a question, but not visit the office. The College is also preparing to offer Wi-Fi access in some parking lots so students may be on campus to utilize that resource. However, they will be instructed to park in the lot, remain in their vehicle to complete their work, and immediately exit campus upon completion. Campus Police will be instructed to prevent loitering on campus for any reason and again, doors to campus facilities and/or offices should remain locked.

Maintenance staff will be cleaning and disinfecting campus facilities on a daily basis. However, please note that on Friday, April 3, 2020, the entire campus will be closed to employees to allow our maintenance staff the opportunity to conduct deeper and more targeted cleaning and sanitizing of each facility as we prepare for the next week. If anything on campus has been scheduled for Friday, April 3, 2020, it will need to be rescheduled as all facilities will be closed.

This message will provide important information about each employment classification and the expectations for next week. I encourage all employees to read this entire message in preparation for next week giving special attention to the section titled, PROTOCOL WHILE ON CAMPUS.

ESSENTIAL PERSONNEL
In response to the COVID-19 pandemic, essential personnel this week will be defined as all College vice presidents, deans, directors, and the superintendent of the physical plant. Effective Monday, March 30, 2020, division chairpersons will follow the schedule of faculty as detailed in a later section. All essential personnel should plan to report to campus at their normal time on Monday, March 30, through Thursday, April 2, unless otherwise notified. If employees in this group have special circumstances to consider before or during the week, they should contact their supervisor.

Essential personnel approved to work from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, essential personnel who are approved for work from home will remain on-call at all times during the normal workday.

In addition, it is anticipated that essential personnel will be required to complete the Administrative Leave Request Form for Friday, April 3, 2020, listing the reason “Not scheduled to work by orders of my Supervisor” unless he/she is working from home that day.

As per College policy, ECCC will continue to provide 24-hour protection of students, personnel, and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage during the week of March 30-April 3 and the weekend.

NON-ESSENTIAL PERSONNEL

Exempt, Full-time Salaried Employees

At this time beginning Monday, March 30, all non-essential, exempt full-time salaried employees will work one day in the office/on campus from Monday through Thursday on a schedule as determined by their supervisor to ensure daily office coverage. Each department will need a limited number of non-essential personnel to report to campus daily in order to remain operational.

To the greatest extent possible, non-essential, exempt full-time salaried employees should work from home the other three days of the workweek. Non-essential, exempt full-time salaried employees approved to work from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations utilizing the Remote Work Form. The Remote Work Form must be completed at the end of the week and submitted to the supervisor, who will sign and then forward to Human Resources. Also, non-essential, exempt full-time salaried employees who are approved for work from home will remain on-call at all times during the normal workday.

Non-essential, exempt full-time salaried employees will complete the Administrative Leave Request Form for Friday, April 3, 2020, listing the reason “Not scheduled to work by orders of my Supervisor.” In addition, if there are days during this week these employees are not scheduled to work on campus and/or unable to work from home, they should complete the Administrative Leave Request Form for each of those days and note the appropriate reason for the request.

Non-exempt, Full-time Salaried Employees

At this time beginning Monday, March 30, all non-essential, non-exempt full-time salaried employees will work one day in the office/on campus from Monday through Thursday on a schedule as determined by their supervisor to ensure daily office coverage. Each department will need a limited number of non-essential personnel to report to campus daily in order to remain operational.

For all non-essential, non-exempt full-time salaried employees, time working on campus and time working from home will be reflected on their weekly Time Record. To the greatest extent possible, non-essential, non-exempt full-time salaried employees should work from home the other three days of the workweek. If work from home is approved for a non-essential, non-exempt full-time salaried employee, the Remote Work Form should be completed at the end of the week and submitted to the supervisor along with the weekly Time Record. Also, non-essential, non-exempt full-time salaried employees who are approved for work from home will remain on-call at all times during the normal workday.

Non-essential, non-exempt full-time salaried employees will complete the Administrative Leave Request Form for Friday, April 3, 2020, listing the reason “Not scheduled to work by orders of my Supervisor.” In addition, if there are days during this week these employees are not scheduled to work on campus and/or unable to work from home, they should complete the Administrative Leave Request Form for each of those days and note the appropriate reason for the request.

Non-exempt, Full-time Hourly Employees

At this time beginning Monday, March 30, all non-essential, non-exempt full-time hourly employees will work one day on campus from Monday through Thursday on a schedule as determined by their supervisor to ensure daily campus coverage. All non-essential, non-exempt full-time hourly employees in maintenance reporting to campus will continue to clean and sanitize facilities daily and will also work on Friday to perform more targeted cleaning and sanitizing of all College facilities while all offices are closed to employees.

For all non-essential, non-exempt full-time hourly employees, time working on campus and time working from home will be reflected on their weekly Time Record. To the greatest extent possible, non-essential, non-exempt full-time hourly employees should work from home the other two days of the work week. If work from home is approved for a non-essential, non-exempt full-time hourly employee, the Remote Work Form should be completed at the end of the week and submitted to the supervisor along with the weekly Time Record. Also, non-essential, non-exempt full-time hourly employees who are approved for work from home will remain on-call at all times during the normal workday.

In addition, non-essential, non-exempt full-time hourly employees will be required to complete the Administrative Leave Request Form for the days they are not scheduled to work on campus as determined by their supervisor and/or unable to work from home. These employees should complete the Administrative Leave Request Form and note the appropriate reason for the request.

Non-exempt, Part-time Hourly Employees who Qualify for Benefits

At this time beginning Monday, March 30, all non-essential, non-exempt part-time hourly employees in Student Services and other areas who qualify for benefits will work on campus from Monday through Thursday on a schedule as determined by their supervisor to assist with daily campus coverage. For all non-essential, non-exempt part-time hourly employees who qualify for benefits, time working on campus and time working from home will be reflected on their weekly time card. If work from home is approved for a non-essential, non-exempt part-time hourly employee who qualifies for benefits, the Remote Work Form should be completed at the end of the week and submitted to the supervisor along with the weekly time card.

In addition, non-essential, non-exempt part-time hourly employees who qualify for benefits will be required to complete the Administrative Leave Request Form for any hours they are not scheduled to work on campus as determined by their supervisor and/or unable to work from home. These employees should complete the Administrative Leave Request Form and note the appropriate reason for the request.

In no instance should non-essential, non-exempt part-time hourly employees who qualify for benefits exceed the hours worked in a normal work week, usually 20 hours, when combining hours worked on campus, hours worked from home, and administrative leave with pay.

General Information

Before close of business on Friday, March 27, supervisors should contact non-essential personnel to discuss their one workday in the office for March 30-April 2, 2020. If an employee has not heard from his/her supervisor by the end of the day on Friday, he/she should contact the supervisor as soon as possible. In addition, please know that all non-essential personnel will be on-call while working from home, meaning they must be able to report to work, or complete tasks from home, as needed and when called upon. Please continue to understand that the College is operating under unprecedented circumstances, and we need each employee to remain flexible.

FACULTY
Faculty should use the week of March 30-April 3 to deliver instruction online or through an alternate delivery method as determined this week. Our main focus will be on a smooth transition from face-to-face classes to an online environment (Canvas, etc.) or to another alternative means of instruction as part of the College’s coordinated instructional response. This will mean reaching out to students as much as possible to offer support and guidance using Canvas, e-mail, telephone calls, etc.

Faculty offices will be available on Monday through Thursday to access the resources necessary to provide high-quality teaching and learning experiences. In addition, faculty who are able to do so may access resources remotely from home.

Beginning Monday, March 30, 2020, faculty will not be required to complete the Remote Work Form at the end of the week. Due to the nature of teaching online and through alternative delivery format(s), documentation of work performed will be accomplished through communication with students throughout the day, grading of assignments, use of Canvas course shells, and other appropriate methods to determine time worked.

ADMINISTRATIVE LEAVE
As mentioned earlier, full-time employees and part-time employees who currently work 20 hours or more and qualify for benefits may be placed on administrative leave with pay during the week of March 30-April 3, 2020. Administrative leave with pay should be the final option considered for employees. Employees not assigned to work in the office should perform work at home if at all possible.

Employees as defined in the paragraph above may request administrative leave with pay if they are unable to work in the office/on campus for one or more of the following reasons:

  • Employee asked not to report to campus by his/her supervisor;
  • Employee has a confirmed COVID-19 diagnosis;
  • Employee has a condition whereby they are considered high risk and thus more susceptible to this illness (medical documentation required) and/or is being actively monitored for COVID-19;
  • Employee has recently been in contact with a person confirmed to have COVID-19;
  • Employee is asked to report to campus, but is displaying COVID-19 symptoms of a fever of 100.4 F or greater, along with cough or shortness of breath;
  • Employee is caring for a family member confirmed to have COVID-19 or who is at high risk;
  • Employee has returned from international travel, from a cruise, or from any location where they believe they have been exposed to COVID-19, and as a result have been required to self-isolate for 14 days prior to returning to the campus. (NOTE: During this 14-day period, employees will be expected to work from home to the greatest extent possible. All employees who fall into this category must discuss their particular concerns with their supervisor); or
  • School or daycare facility is closed and other arrangements cannot be made (NOTE: The College understands that some employees will be facing challenges related to childcare, but will ask that every effort be made to make childcare arrangements on the day assigned to the office/campus this week to allow the employee to accomplish essential job functions).

However, in the cases above, employees should perform work at home to the greatest extent possible to avoid the need for administrative leave with pay. If an employee is unable to work in the office/on campus  and unable to perform work from home, he/she may be considered for administrative leave with pay. At this time, full-time employees and part-time employees who currently work 20 hours or more and qualify for benefits who are placed on administrative leave with pay will not lose their compensation or wages during this week. Please know the College will continue to monitor the use and implementation of this authority regarding administrative leave with pay and make necessary adjustments in the future.

ECCC CHILDCARE CENTER
In regards to childcare facilities on the campus of ECCC, all services at the ECCC childcare facility are suspended until further notice. If you made an advanced payment for the week of March 23-27, 2020, please contact Mr. Mickey Vance, Vice President for Business Operations, to discuss how to request a refund.

PROTOCOL WHILE ON CAMPUS
While on campus, we will ask all employees to keep their area(s) locked and secure and work alone or in very small groups and practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the Centers for Disease Control and Prevention (CDC). Should you enter a facility by unlocking an entrance, please be sure to lock the door behind you upon entering.

In addition, we will ask that you limit your travel around campus to the greatest extent possible. Please consider using e-mail or the telephone to speak to individuals in other offices. If you want to deliver something to someone on campus, we encourage you to call that person and schedule a time for drop off and pick up outside of a building.

Should there be a need, all campus-related meetings and/or training sessions will be limited to small groups, with no more than 10 total attendees practicing social distancing strategies. The College has the ability to host a Zoom telephone conference if necessary. Please contact Mr. David Case, Vice President for Institutional Research and Development, if you are interested or have a need to set up a meeting using Zoom.

Should you believe someone is in your building who should not be at any time throughout the day considering our offices and facilities will be closed to the general public, please contact Campus Police.

We encourage all employees to remain in their area/office as much as possible while on campus and away from others. The importance of preventative measures to keep yourself and others healthy cannot be overstated.

GRANT REQUIREMENTS
Please note that some positions funded through grant funds may require additional documentation related to hours worked during the week and/or other responsibilities based on grant requirements. Employees funded through grants will need to check with their supervisor regarding any special requirements.

FUTURE UPDATES
We continue to encourage all members of the College family to monitor their College e-mail and the College’s webpage created to provide updates on the impact of COVID-19 on ECCC operations - www.eccc.edu/coronavirus. Important information will be shared using both of these mediums so employees are asked to consult both of these at least daily.

We understand how frustrating it can be considering the almost daily changes in the status of COVID-19. We want to thank you for your continued patience and support as we work together to safeguard the health and safety of our College family. If you have any questions or concerns, please discuss them with your supervisor or with Mrs. Rowzee in Human Resources.

Message Concerning Transition to Online Classes and Alternative Delivery Format

Message Concerning Transition to Online Classes and Alternative Delivery Format
Wednesday, March 25, 2020
11:00 a.m.

As you are aware, East Central Community College (ECCC) is using this week to prepare for the transition to online and alternate delivery of coursework to complete the spring semester. Class changes during a semester can be stressful, but please know that the College is committed to finding creative ways to provide meaningful opportunities and support so that you can complete your classes.

As faculty are working on their Canvas course shells and scheduling small group instruction this week, they will post updates to their syllabi and course requirements so begin checking your Canvas course shells. You can reach out to your instructor with any questions or concerns that you may have through your Canvas course shell.

Many of you have taken an online class before, but some of you may not have or need a quick refresher. We have you covered and have created a self-paced course that will provide you with tutorial videos on how to navigate Canvas in general, set up your personal settings, and submit assignments. The Student Canvas Orientation may be found at:

https://eccc.instructure.com/enroll/EB7DEK

During these uncertain times, some of you may have misplaced or lost your textbook or learning materials. Redshelf is offering up to seven (7) free ebooks to students at this time (courseware not included). If you don’t have your textbook, please access the following https://studentresponse.redshelf.com/. If your text isn't available via Redshelf, please email elearning@eccc.edu, and they will gladly research the publisher sites to find another free access point if one is available.

As the College makes the transition from face-to-face instruction to online and alternate delivery of coursework to complete the spring semester, we understand that internet accessibility provides a challenge for some students. The College is currently developing a list of internet accessibility resources for students. We anticipate sharing these potential resources on the College webpage www.eccc.edu/coronavirus so please continue to monitor that page. We also encourage you to research the resources available in your local community as you are home this week.

We have shared several things with you this morning concerning our transition from face-to-face instruction to an online or other alternative delivery format. I simply wanted you to know that we are working this week to make the transition as smooth as possible with you in mind. Classes will resume online or using an alternate delivery format on Monday, March 30, 2020. Stay tuned for further emails that will provide important and useful information as we complete this semester the way we started—TOGETHER!

Message Concerning Residence Hall Retrieval of Essential Items

Message Concerning Residence Hall Retrieval of Essential Items
Tuesday, March 24, 2020
5:00 p.m.

As you know, the campus is currently closed to students and to the general public; however, it is our plan to open the dormitories this Thursday and Friday, March 26-27, for students to retrieve items necessary to prepare for the transition from face-to-face to online and alternative instruction. Attached you will find the proposed schedule for students to return to campus to retrieve these essential items. This schedule will also be placed on the College’s webpage dedicated to providing information regarding COVID-19, www.eccc.edu/coronavirus. Please be mindful that this schedule was constructed to allow fewer than 10 students at a time into the dorms, which is the current health and safety protocols recommended by state and national agencies/leaders. Therefore, we ask that you arrive at campus on the day and time assigned to your room. In addition, only the student should plan to enter the dorm so, if you bring anyone with you, we ask that they remain in the vehicle.

For students who reside in Jackson, Scott, Winston, Todd, Newsome, Leake, and Neshoba Halls, please plan to enter the campus only at the main entrance where the ECCC marquee sign is located off West Broad Street. There you will receive further instructions and a special parking pass to park only in the parking lot of your dorm.

If you reside in Barber Hall or the New Women’s Hall, please go the parking lot in front of the New Women’s Hall to receive further instructions and your special parking pass. You will be asked to surrender your parking pass as you depart the area.

Additionally, no decision has been made about closing the dorms for the rest of the spring semester at this time, so we ask that you only acquire essential items needed to continue your classes at this time. If you do not have any essential items in your dorm room, we ask that you remain at home and await further instructions pertaining to the dormitories. This will limit the number of people who we have on campus at a given time.

Finally, if you cannot come to campus during your designated time as indicated on the attached schedule, please email Dr. Walton at awalton@eccc.edu or Dean Miller at jmiller@ecc.edu or call our office at 601-635-6213 to schedule an alternative time. Again this is for your safety. Your health and the health of our staff are our number one priority during this time. 

Message Concerning 2020 Commencement/Graduation Application

Message Concerning 2020 Commencement/Graduation Application
Tuesday, March 24, 2020
11:30 a.m.

East Central Community College (ECCC) continues to regularly receive and monitor updates from the Centers for Disease Control and Prevention (CDC) and the Mississippi State Department of Health (MSDH) regarding the novel Coronavirus Disease (COVID-19). In response to these updates and their continuing impact on College operations, the College has made the decision to POSTPONE indefinitely the Spring Commencement ceremony originally scheduled for May 1 at the Philadelphia-Neshoba County Coliseum. Please know that given the ongoing developments surrounding COVID-19, it is unlikely a Commencement ceremony could be held prior to the latter part of the summer at this time. In regards to the potential for rescheduling Commencement exercises, College officials will continue to monitor national and state public health and safety recommendations and protocols.

In response to this postponement, the application deadline for all students who are planning to receive a diploma and/or certificate this spring has been EXTENDED to 4:00 p.m. on Friday, April 3, 2020. No applications will be accepted after that date. The Application for Graduation should be completed online using myECPlease note, an Application for Graduation must be submitted online using myEC even if you did not plan to participate in Spring Commencement exercises and even though Spring Commencement has now been postponed.

Please continue to monitor your College e-mail and the ECCC webpage created to provide updates on the impact of COVID-19 on ECCC operations at www.eccc.edu/coronavirus.

Update No. 6: Campus Operational Guidelines for Week of March 23-27, 2020

Update No. 6: Campus Operational Guidelines for Week of March 23-27, 2020
Friday, March 20, 2020
9:15 a.m.

East Central Community College (ECCC) continues to regularly receive and monitor updates regarding the novel Coronavirus Disease (COVID-19) from local, state, and national sources. In response to these updates, I wanted to share the College’s plan for employees the week of March 23-27. Please know that the health and safety of our students and employees were our priorities as we developed this initial plan to address these current and evolving challenges. Our goal is to safeguard our East Central family while continuing to operate the College to serve students and facilitate their progress toward completing the spring semester.

With that in mind, ECCC will function under the operational guidelines found below for the week of March 23-27, 2020. These guidelines have been established with assistance from the ECCC Pandemic Response Team and the ECCC Board of Trustees. I am hopeful that the procedures outlined below address major areas of concern for all College employees. Please know that these guidelines are subject to change based on developments surrounding COVID-19. I encourage all employees to read the entire message in preparation for next week.

ESSENTIAL PERSONNEL
All ESSENTIAL PERSONNEL should plan to report to work at their normal time on Monday, March 23. In response to the COVID-19 pandemic, ESSENTIAL PERSONNEL are currently defined as all College vice presidents, deans, directors, division chairpersons, and the superintendent of the physical plant. Employees in this group with special risk factors or circumstances should contact their supervisor before returning to work on Monday. In addition, as per College policy, ECCC will continue to provide 24-hour protection of students, personnel, campus guests, and College property by members of the College’s Police Force. The Dean of Students will work with the Chief of Campus Police to ensure 24-hour campus coverage during the week of March 23-27. Employees not identified in this list as essential personnel will be asked to stay home on Monday.

On Monday, essential personnel will be asked to complete tasks associated with their individual job responsibilities. First, they will be asked to prepare a modified work schedule for the remainder of the week in their individual area(s) of responsibility to ensure office or other coverage. Although all College offices will be open daily with a reduced staff to receive phone calls and respond to e-mails, offices will be closed to visits by the general public. In addition, Career Advancement Centers and other off-site College locations will be closed the week of March 23-27. The College will ask students and members of the public not to be on campus or visit off-campus sites during the week of March 23-27. The College will be functionally closed as if we are on Spring Break to prepare for the remainder of the semester.

Second, essential personnel in the area of instruction will engage in discussions to prepare for a transition to virtual or alternative instructional delivery formats beginning on Monday, March 30. Deans, directors, and division chairpersons will be in contact with faculty members to provide guidance on the transition. Faculty will spend this week preparing to transition their classes to an online or other delivery format. Additional information for faculty members can be found in the section below titled, FACULTY.

NON-ESSENTIAL PERSONNEL
Our plan at this time beginning Tuesday, March 24, is to work daily with a reduced number of non-essential personnel in each area who will be focused on completing important and required tasks while organizing for future office operations in response to COVID-19. Each department will need a limited number of non-essential personnel to report to campus in order to remain operational. We will ask all supervisors to reduce the number of non-essential personnel to the bare minimum, and to rotate, to the extent possible, those employees who must report. While on campus, we will ask all employees to work alone or in small groups and practice social distancing strategies – no contact, handshakes, hugs, six (6) feet of separation, etc. – as well as personal hygiene recommendations regarding hand-washing, etc., as suggested by the CDC. All campus-related meetings and/or training sessions will be limited to small groups, with no more than 10 total attendees. The importance of preventative measures to keep yourself and others healthy cannot be overstated.

During this time, supervisors are encouraged to identify non-essential personnel whose job responsibilities are conducive to working from home and permit them to do so on days they are not assigned to report to the office. Individuals working from home will be required to meet specific work-related expectations and provide daily documentation of having met those expectations. Mrs. Julie Rowzee, Director of Human Resources, is in the process of developing a form(s) to address working from home. Before close of business on Monday, supervisors will notify their non-essential personnel of their assignments and work schedule for March 24-27. If an employee has not heard from his/her supervisor by the end of the day on Monday, he/she should contact the supervisor as soon as possible. If non-essential employees believe they can work from home, we will ask that they discuss that possibility with their supervisor. In addition, please know that all non-essential personnel will be on-call during this time period, meaning they must be able to report to work, or work from home, as needed and when called upon. Please understand that the College is operating under unprecedented circumstances, and we need each employee to remain flexible.

FACULTY
Courses already offered online are not impacted by the extended Spring Break so instruction should be ongoing.

Faculty should use the week of March 23-27 to prepare for the likelihood of all coursework being delivered online or through an alternate delivery method through the remainder of the spring semester. This week will allow faculty members time to prepare to transition face-to-face classes to an online environment (Canvas, etc.) or to another alternative means of instruction as part of the College’s coordinated instructional response. It is anticipated that the College will offer training in the migration of face-to-face classes to online delivery, and/or prepare alternative schedules and formats for those courses that will not readily transfer online. Resources will be available both on campus and online to provide the necessary training. Offices will be accessible to faculty to access the resources necessary to assist with this transition. In addition, faculty who are able to do so, may access online training remotely from home. An opportunity to review a schedule of campus training opportunities as well as an opportunity to register for this training will be forthcoming. Please know that any small group training activity will exercise strict social distancing guidelines.

Our main instructional focus next week will be making the transition to online instruction for courses that are not currently delivered in that format. During this process, we will also be developing protocol for delivering courses, primarily in allied health-related and career and technical programs, in the safest possible environments. It is anticipated that additional information for faculty members will be forthcoming from College deans, directors and division chairs.

ADMINISTRATIVE LEAVE
On Saturday, March 14, Mississippi Governor Tate Reeves declared a state of emergency regarding COVID-19. Consequently, on March 16, Governor Reeves issued Executive Order No. 1458 to address paid administrative leave for employees missing work due to COVID-19. As a result of these two actions, as well as the approval of the ECCC Board of Trustees, the College has been given the authority to place full-time employees and part-time employees who currently work 20 hours or more and qualify for benefits on administrative leave with pay if necessary. Therefore, it is anticipated that employees in these two categories who are not asked to report to campus and who are unable to work from home will not lose their compensation or wages during this challenging time. The College will monitor the use and implementation of this authority regarding administrative leave with pay and make necessary adjustments in the future.

Administrative leave with pay should be the final option considered for employees. Employees not assigned to work in the office should perform work at home if possible. If employees are unable to perform work functions from home on the days they are not asked to be in the office, they may be placed on paid administrative leave.

EMPLOYEES CARING FOR CHILDREN
Governor Tate Reeves announced Thursday morning that public schools will be closed until at least April 17. In addition, we are sure that many childcare facilities will be closed as well over the next few days and weeks. In light of that, the College understands that some employees will be facing challenges related to childcare. Therefore, the College has asked the vice presidents, deans, directors, administrators, and division chairs to work with employees with these challenges to the greatest extent possible. If an employee is impacted by this situation, he/she should contact his/her supervisor to discuss the circumstances.

EMPLOYEES WITH SPECIAL MEDICAL CONDITIONS
If employees have a condition whereby they have a weakened immune system or they are, for whatever reason, more susceptible to this illness, they will be asked to consult with their supervisor regarding how they can work from home.

EMPLOYEES EXHIBITING SYMPTOMS OF COVID-19
If an employee is asked to report to campus, he/she should notify his/her supervisor if he/she has symptoms (a fever of 100.4 F or greater along with cough or shortness of breath) and should not come to campus.

SELF-ISOLATION
With the aggressive migration of COVID-19, we ask that all employees use their best judgment regarding a need to self-isolate. If employees are returning from international travel, from a cruise, or from any location where they believe they have been exposed to COVID-19, please self-isolate for 14 days prior to returning to the campus. During this 14-day period, employees will be expected to work from home to the greatest extent possible. All employees who fall into this category must discuss their particular concerns with their supervisor.

Important: If you are one who needs to self-isolate, please limit your physical and proximate interaction with others, even if you don't feel sick. You are encouraged to work from home during the time of self-isolation. 

ECCC CHILDCARE CENTER
In regards to childcare facilities on the campus of ECCC, all services at the ECCC childcare facility are suspended until further notice.

PROFESSIONAL DEVELOPMENT
Whether in the office or at home, the College encourages all employees to view the training videos below provided by the Centers for Disease Control and Prevention (CDC) and Mississippi State University (MSU) to increase their awareness of current best practices and procedures to protect against the spread of COVID-19. The first two videos were developed by the CDC while the last two videos were developed by the MSU Extension Service. All share important information and can be viewed at:

WORK REQUESTS
Until further notice, all Information Technology (IT) helpdesk requests, Public Information (PI) work requests, and Maintenance work requests should be e-mailed by employees to their director, dean, or division chair. Upon receipt of these requests, the director, dean or division chair will forward the request to the appropriate campus vice president for consideration. Upon approval, the vice president will forward the request to the appropriate College administrator in IT, PI, and/or Maintenance. This effort is to help manage the numerous requests anticipated during this time of transition and to avoid duplicate requests for the same issue.

AVAILABILITY OF CAMPUS AND OFF-CAMPUS RESOURCES
A number of students currently enrolled in online courses through the MSVCC use the library and/or computer labs on campus for their work. In addition, some students visit local Career Advancement Centers in our five-county service area to access these resources. Because the College campus and all off-site College locations will be closed to students and the general public the week of March 23-27, those resources will not be available. We encourage students who find themselves in this group next week to contact their instructors. Instructors are encouraged to be particularly sensitive to the needs of students who might normally use resources on campus to complete their work. Please note that several service providers are offering internet services to qualified individuals during this difficult time. More information regarding those resources will be shared next week with students.

OTHER QUESTIONS
Realizing that the College is moving through unchartered territory in response to COVID-19, I urge employees with more specific questions or concerns to first work with their supervisor(s) to answer those questions or resolve those concerns in a patient and productive manner. We encourage all of our employees to not get frustrated if their supervisor doesn’t yet have firm guidance to offer. This is new territory for all of us at the College and in many cases, we are making decisions as the situation unfolds. I want to thank all of our employees in advance for their patience, understanding, and flexibility during this unprecedented time in the history of our College.

For consistency across campus, if employees are unable to resolve a question or concern through their supervisor or chain of command, we ask that they direct any questions or concerns about their individual employment situation to Human Resources (HR) at jrowzee@eccc.edu. The HR department will be in constant communication with all necessary College administrators and will answer questions or concerns as quickly as possible with necessary input from College administration.

FUTURE UPDATES
It is anticipated that more updates to College operations for employees will be communicated early next week including a Frequently Asked Questions (FAQ) developed by Human Resources. We continue to encourage all members of the College family to monitor their College e-mail and the College’s webpage created to provide updates on the impact of COVID-19 on ECCC operations - www.eccc.edu/coronavirus. Important information will be shared using both of these mediums so employees are asked to consult both of these at least daily.

As you can imagine, the week of March 23-27, 2020, will be one of the most unique and challenging workweeks in College history. And, let me go ahead and say, I am confident that we haven’t anticipated every scenario, every issue, or every challenge that the College will face over these coming days. But, I can assure you of this, we will face every one of them as we always have, TOGETHER.

Thank you for your continued patience and support as we work together to safeguard the health and safety of our College family.

Update No. 5: Communication to Campus Community Concerning Week After Spring Break

Update No. 5: Communication to Campus Community Concerning Week After Spring Break
Wednesday, March 18, 2020
9:15 a.m.

East Central Community College (ECCC) continues to actively monitor information concerning the novel Coronavirus Disease (COVID-19) provided by the Mississippi Department of Health (MSDH), Mississippi Emergency Management Agency (MEMA), and the Centers for Disease Control and Prevention (CDC). In addition, College officials are maintaining contact with our colleagues at colleges and universities across the state.

As the situation has continued to evolve, we remain committed to taking all necessary precautions to keep our students, faculty, staff, and the community as safe as possible and to “flatten the curve” of spread of the virus. In light of recent guidance and recommendations made by the CDC and the MSDH, I am writing to update you on changes we are instituting to mitigate the spread of the virus to the communities we serve:

EXTENDED SPRING BREAK FOR STUDENTS
In keeping with the actions of community colleges and universities in the state and in an effort to monitor the continued impacts of COVID-19 in Mississippi and to develop contingency operational plans, ECCC will extend Spring Break for students taking on-campus classes through Friday, March 27. As such, traditional face-to-face classes will be suspended for the week of March 23-27. At this time, the extension of Spring Break applies to students only and the one-week class suspension applies to traditional, face-to-face classes only. Please know that ECCC students currently enrolled in online classes through MSVCC will continue with their regular schedule next week.

Even with the suspension of classes for students taking on-campus classes this one week, it is not the intention of the College to extend the spring semester at this time. Currently, the College plans to conclude the Spring 2020 semester on May 1, 2020, as originally scheduled. However, please know that this plan is subject to change based on developments at the local, state, and/or federal levels regarding the spread of COVID-19.

TRANSITION IN MODE OF INSTRUCTIONAL DELIVERY
At this time, the College plans to transition classes originally scheduled in a face-to-face arrangement to an online environment or other format using alternative instructional method(s) to minimize disruptions to the educational process. This transition from face-to-face to an alternative delivery format is the most prudent course of action and will provide students the best opportunity to meet their educational goals and responsibilities. Please know that labs, as well as skills, demonstration, and performance classes may require some small group instruction to measure student learning outcomes. In all cases, our goal will be to follow the guidance and recommendations made by healthcare professionals that mitigate the risks posed by COVID-19 while maintaining the quality and integrity of our instructional programs.

In consideration of this transition to the online environment and/or to the use of alternative instructional method(s), all students are encouraged to begin making plans now. Students are asked to identify locations within their own communities to access adequate internet capabilities. It is anticipated that the College will inform students during the week of March 23-27 regarding resources that may be available to them at the College. However, students should begin making preparation now for this transition that is scheduled to take place on Monday, March 30.

RESIDENCE HALLS
All residence halls will remain closed to students during the week of March 23-27. Therefore, all residential students should refrain from returning to campus until further notice. At this time, no decision has been made regarding residence halls after the week of March 23-27. When a decision is made concerning the status of campus residence halls, the College will communicate with residential students. Should a decision be made for residence halls to remain closed after March 27, residential students will be informed when residence halls will be open to allow them to retrieve from their campus room any textbooks, laptops, and/or other items needed to respond to the transition in instructional delivery. In that case, the temporary opening of a residence hall would be for the limited purpose of claiming those items and then promptly exiting campus.

ON-CAMPUS STUDENT & COMMUNITY ACTIVITIES
The CDC and the MSDH have recommended that individuals avoid social gatherings where 10 or more people would come into close contact in hopes of minimizing the time spent in proximity to one another in confined spaces. In an effort to be proactive in reducing the possibility of transmission of COVID-19 on campus and to the communities we serve and in keeping with the guidance and recommendations of the CDC and the MSDH, effective immediately, ALL extracurricular activities and College-sponsored events and gatherings scheduled on- or off-campus as well as community-related events scheduled on-campus are canceled until further notice. This includes, but is not limited to, Athletic contests, Fine Arts events, Student Life activities, Continuing Education courses, etc. As a result of this decision, all rental agreements for events scheduled in any ECCC facility will be canceled. At an appropriate time in the future, the resumption of on-campus events will be re-evaluated.

We understand that this decision will be disappointing to many students who have been preparing for various activities and events throughout the Spring semester. However, the goal is to keep our students, faculty, staff, and the community as safe as possible during these uncertain times and to follow the social distancing guidance and recommendations of the CDC and the MSDH.

DEADLINE FOR GRADUATION APPLICATIONS
Just a reminder: All students who are planning to receive a diploma and/or certificate this spring semester must fill out a graduation application. Applications will be accepted through 4 p.m. on Friday, March 27, 2020. No applications will be accepted after that date. The application should be completed online using myEC. An Application for Graduation is required even if you do not plan to walk at Commencement.

COMMENCEMENT
Speaking of Commencement, a final decision regarding graduation exercises currently scheduled for May 1, 2020, will be made soon and in consideration of national and state public health protocols established by the CDC and the MSDH. When a decision is made, it will be communicated to our College family.

COLLEGE-SPONSORED TRAVEL
Effective immediately, ECCC will suspend ALL non-essential, College-sponsored in-state travel until further notice. This is in addition to the continued suspension of all out-of-state travel communicated to the College family previously.

WEEK OF MARCH 23-27 FOR EMPLOYEES
Operational processes and procedures for faculty and staff for the week of March 23-27 will be addressed in a separate message later this week. It is anticipated that the operational plan will address the ability of the College to maintain critical operations and functions, the engagement of staff in contingency planning for the remainder of the spring semester, and the preparation of faculty to move to alternative instructional delivery formats beginning March 30. The goal of the operational plan will be to provide ECCC the best opportunity to make the transitions necessary to most effectively meet our educational responsibilities and commitments.

WARRIOR ALERT
Today, we will use the Warrior Alert emergency communication system to ensure that you are aware of this most recent update addressing extended Spring Break for students and other decisions as a result of COVID-19 and to stress the importance of reading these communications from the College. However, going forward we do not plan to use Warrior Alert when there is a new update unless it is an emergency situation. Therefore, it is imperative that you check your college email and the www.eccc.edu/coronavirus website daily.

CONCLUSION
Please know that the decisions shared in previous communications, the decisions shared here, and the decisions that will be shared in the future are made after careful thought and consideration. With each decision, it is our desire to follow the most recent guidance and recommendations made by the CDC, the MSDH, and other healthcare officials. Once again, please continue to monitor your email and the College’s dedicated COVID-19 webpage at www.eccc.edu/coronavirus for the most recent updates and information related to ECCC.

Update No. 4: Communication to Campus Community on Spring Break

Update No. 4: Communication to Campus Community on Spring Break
Monday, March 16, 2020

11:45 a.m.

In Update No. 3 last Friday, I stated that we are in the midst of unprecedented times as East Central Community College (ECCC) continues to respond to the spread of the Novel Coronavirus (COVID-19). In addition, I stated that College officials are attempting to make wise and prudent decisions regarding a public health challenge that can change at any moment. The ever-changing nature of this situation was demonstrated over the weekend when Governor Tate Reeves declared a State of Emergency for the state of Mississippi on Saturday. If you wish to see Governor Reeves’ message addressing the emergency declaration, it can be viewed on several news websites such as https://www.wtva.com/content/news/Governor-declared-state-of-emergency-over-coronavirus-568801141.html. In addition, the Centers for Disease Control & Prevention (CDC) confirmed Sunday that large events and mass gatherings can contribute to the spread of COVID-19 in the United States and recommended that for the next 8 weeks, organizers (whether groups or individuals) cancel or postpone in-person events that consist of 50 people or more throughout the United States.

I wanted to let the campus community know that we will be monitoring these and other developments and recommendations surrounding COVID-19 throughout this Spring Break week. In addition, the ECCC Pandemic Response Team will be meeting this week and the Mississippi Association of Community Colleges (MACC) Presidents’ Association will be meeting as well. At this time, I anticipate distributing a message addressing operational procedures and guidelines for the week of March 23-27 late Thursday afternoon. Please know that message may be delayed until Friday depending on the circumstances of the day.

As the College continues to receive and evaluate new information, we appreciate your flexibility and support as processes, services, and operations may be altered due to this unfolding situation. More information regarding these possibilities will be shared this week, so please check your e-mail and the ECCC webpage (www.eccc.edu/coronavirus) often. It is imperative that all members of the campus community read each update provided via e-mail and the website. We also encourage you to monitor the Mississippi Department of Health (MSDH) website at https://msdh.ms.gov/msdhsite/_static/14,0,420.html and the CDC website at https://www.cdc.gov/coronavirus/2019-ncov/index.html for the latest developments surrounding COVID-19 in our state and in the nation. As you are enjoying Spring Break, please continue to follow the recommended steps for protecting yourself from the spread of COVID-19 as detailed at https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html and on fliers distributed in earlier messages.

PHISHING SCHEMES
Finally, please be aware that cybercriminals are already exploiting the COVID-19 pandemic as a means to deliver malicious code through email phishing attacks. This is a reminder to all ECCC employees and students to be cautious with any email(s) with links or attachments and those requesting personal information or login credentials. Do not click on links or attachments in emails that you did not request. ECCC Information Technology does not request personal information via email. The college website is the trusted source for all COVID-19 information related to ECCC. 

Update No. 3: Final Communication to Campus Community Prior to Spring Break

Update No. 3: Final Communication to Campus Community Prior to Spring Break
Friday, March 13, 2020
8:30 a.m.

As we close out this week at East Central Community College (ECCC), I wanted to share a few important items of information with you before we leave for Spring Break. Before I do, please know that we are in the midst of unprecedented times as we respond to the potential spread of the Novel Coronavirus (COVID-19). As mentioned in our second public statement yesterday, College officials and the ECCC Pandemic Response Team are attempting to make wise and prudent decisions regarding a public health challenge that can change at any moment. As we discuss and consider each of these decisions in the days and weeks ahead, it is our utmost desire to protect the health and safety of our students, employees, and communities by minimizing exposure to COVID-19. We also want to timely and clearly communicate these decisions regarding ECCC’s response to COVID-19 to the College family.

SPRING BREAK
We hope that all of you enjoy your week off. However, as I mentioned in an earlier e-mail this week, we highly recommend monitoring the Centers for Disease Control & Prevention (CDC) warnings for specific travel destinations and avoiding destinations where COVID-19 has been diagnosed. We encourage you to consider whether your current Spring Break travel plans are in your best interest or the interest of others considering the current status of COVID-19. I pray that this will be a time of rest and relaxation for you and your family. I also hope that this will be a time to reenergize to “Finish Strong” this semester.

The College desires to take all necessary precautions to keep our students, faculty, staff, and the community as safe as possible and minimize the potential spread of COVID-19. Therefore, Mr. Foreman and his staff will be engaged in significant efforts to sterilize and disinfect our campus facilities during Spring Break. Should you need to come back to campus during the week, please contact Campus Police at 601-527-8939 or 601-527-1775 to inform them of your presence on campus including to what facility you need access.

ATHLETICS SCHEDULE
The Mississippi Association of Community Colleges (MACC) voted yesterday to immediately suspend all athletic events, including competitions and practices, until March 30 based on the latest developments regarding COVID-19. This includes all spring sports sponsored by ECCC, which includes baseball, softball, and men’s and women’s tennis. A schedule for potential makeup dates for all postponed contests in the MACC will be determined after consultation with the conference office and colleges within the conference.

COLLEGE-SPONSORED TRAVEL
After participating in several meetings yesterday as well as the press conference sponsored by the Mississippi Department of Health (MSDH), ECCC will suspend ALL non-essential, College-sponsored out-of-state travel effective immediately. Please know that changes may necessitate further restrictions on College-sponsored in-state travel based on the spread of COVID-19 and/or the guidance of the CDC or MSDH.

COMMUNICATION DURING SPRING BREAK
During the week of Spring Break, we encourage you to continually monitor your College e-mail and the College’s webpage created to provide updates on the impact of COVID-19 on ECCC operations. That webpage can be found at www.eccc.edu/coronavirus. Important information will be shared using both of these mediums so we will ask that you consult both of these at least daily.

SYMPTOMS
We encourage you to stay alert and avoid close contact with anyone who is ill. If you experience any symptoms of COVID-19 which, according to the CDC, include fever, coughing, and shortness of breath, please refer to the flier sent in Update No. 2 (which is also located on this webpage) which provides steps for responding if you think you are sick.

FUTURE CONSIDERATIONS
I am sure that many of you are wondering what the College’s response will be after Spring Break. I want you to know that at this time, I don’t know the answer to that question. What I can tell you is that we will continually assess the circumstances surrounding COVID-19 throughout the week of Spring Break. Our primary concern has been and will remain the health and safety of our students, employees, and communities. It is my hope that I can share with the campus community the plans for the week after Spring Break by Thursday of next week.

Update No. 2: COVID-19 Awareness and Prevention

Update No. 2: COVID-19 Awareness and Prevention
Thursday, March 12, 2020
7:30 a.m.

Yesterday the World Health Organization declared the Novel Coronavirus (COVID-19) a pandemic defined as a global outbreak of an infectious disease. In addition, late last night the Mississippi State Department of Health (MSDH) reported Mississippi’s first COVID-19 case in Forrest County. Following that report, MSDH issued a Tweet that Forrest County residents and all Mississippians are NOT considered at additional risk from this case and should continue to practice basic protective hygiene. While we are grateful for this news, officials at East Central Community College (ECCC) continue to monitor the situation and act according to the guidance and most current information from the Centers for Disease Control & Prevention (CDC) and the MSDH. Our main priority has been and will continue to be the health and safety of our students, employees, and communities. 

I wanted to inform the campus community that an ECCC Pandemic Response Team met yesterday morning to discuss the current situation and review various College responses to a potential spread of COVID-19 in our area. The Response Team is committed to be as prepared as possible for a potential event; therefore, at this time, all options will be considered as necessary. The major goals of the Pandemic Response Team are to limit the possibility of COVID-19 cases reported on our campus, minimize social and educational disruption(s), and ensure the College’s ability to complete critical educational and business functions. To that end, the Team plans to watch the MSDH press conference beginning at 11:00 a.m. Thursday morning and continue our review and discussion following the press conference. Please know that the ongoing efforts of the Response Team are currently focused on sharing information that can prevent the potential spread of COVID-19. Therefore, through this update, I wanted to share a few items of important information with the campus community.

SPRING BREAK
While the College cannot restrict personal travel, we highly recommend monitoring CDC warnings for specific travel destinations and avoiding destinations where COVID-19 has been diagnosed. It was reported that the gentleman from Forrest County who tested positive for COVID-19 was exposed to the virus while in the state of Florida, a popular Spring Break destination. We urge you to use caution when planning Spring Break travel, recognizing that the status of COVID-19 in the United States continues to change. Regardless of your Spring Break plans, we want all of you to remain healthy, make wise choices, and have the opportunity to enjoy rest.

COVID-19 AWARENESS AND PREVENTION
There are four (4) fliers below this communication for your review. The first flier was shared with the campus community yesterday and contains recommended practices to prevent the spread of respiratory viruses like the coronavirus. Two of the fliers contain important facts about COVID-19 and the fourth flier addresses recommended steps to take if you are sick with COVID-19 to help prevent the disease from spreading to people in your home and community. We encourage you to review the information on all four fliers as we are nearing the College’s Spring Break.

ECCC WEBSITE
There is a lot of information about COVID-19 currently being shared in the news and on social media. Unfortunately, some of that information is inaccurate and based on rumors which seem to spread rapidly. Therefore, we have created a dedicated page on the ECCC website to provide official College updates regarding COVID-19. We encourage you to visit www.eccc.edu/coronavirus which will contain the most accurate and timely information regarding ECCC’s response(s) to developments regarding COVID-19. This page on the ECCC website should be your first stop to learn information specific to the College and its response to COVID-19.

TRAVEL RESTRICTIONS
Although ECCC rarely sponsors international travel, the College has suspended any and all College-sponsored international travel to any country, regardless of mode of transportation. As such, no authorization will be granted for College-sponsored international travel for students or employees.

Currently, the College has chosen not to suspend ALL College-sponsored out-of-state travel. However, beginning immediately, the College is suspending non-essential, College-sponsored travel to U.S. cities that have declared a “State-of-Emergency” in response to COVID-19 until further notice. Please note that this suspension of non-essential, College-sponsored out-of-state travel only to U.S. cities that have declared a “State-of-Emergency” in response to COVID-19 is subject to change at any time due to the ever-changing situation surrounding the spread of the virus. Changes may necessitate further restrictions on College-sponsored out-of-state and/or in-state travel based on the spread of COVID-19 and/or the guidance of the CDC or MSDH.

Please know that should further restrictions on College-sponsored out-of-state travel and/or in-state travel be necessary, the College family will be notified as soon the decision is made. Employees, as well as sponsors and students involved in student organizations on campus, who are planning out-of-state travel and/or in-state travel need to be aware that a decision to suspend ALL College-sponsored travel due to the spread of COVID-19 or the guidance of the CDC or MSDH could be made close to the date of the scheduled travel and as such, the travel would be canceled.

CONCLUSION
College officials and the ECCC Pandemic Response Team are attempting to make wise and prudent decisions regarding a public health challenge that can change at any moment. As we discuss and consider each of these decisions in the days and weeks ahead, it is our utmost desire to protect the health and safety of our students, employees, and communities by minimizing exposure to COVID-19. We also want to timely and clearly communicate these decisions regarding ECCC’s response to COVID-19 to the College family.

I am also reminded that we don’t work in a vacuum. As such, later today, presidents of the 15 community colleges in the state of Mississippi have scheduled a conference call to discuss each college’s current and planned responses to COVID-19. I hope to learn other colleges’ plan(s) for addressing the possible spread of the virus as many of them are on Spring Break this week and are scheduled to return to campus next week.  I may have an additional update for the campus community following that meeting as well as others scheduled for Thursday.

Throughout the rest of this week and the week of Spring Break, College officials will continue to monitor developments and communicate with the campus community through e-mail(s) and the College’s website, as necessary. Again, you can gather all of the relevant and important information regarding ECCC’s response to COVID-19 at www.eccc.edu/coronavirus.

While there may be uncertainty about COVID-19, I am certain that ECCC will address this challenge as it has all others—as a TEAM committed to Student Success, Teaching and Learning, Community Partnerships, Resource Planning and Development, and Communication!

Other CDC Resources:

What you need to know about coronavirus disease 2019.

What to do if you are sick with coronavirus disease 2019.

Share Facts About COVID-19.

Stop the Spread of Germs.

Update No. 1: Initial Communication to Campus Community

Update No. 1: Initial Communication to Campus Community
Monday, March 9, 2020
11:00 a.m.

East Central Community College (ECCC) continues to monitor developments surrounding the coronavirus (COVID-19). To date, the Mississippi State Department of Health reports no confirmed coronavirus cases in Mississippi and has stated, “The risk of infection to the general public in Mississippi remains low.” However, College officials continue to discuss and plan for potential issues related to the virus. I wanted to inform the College community that as an initial response, it is anticipated that ECCC will:

  • Place signage across campus from the Centers for Disease Control & Prevention (CDC) containing recommended practices to prevent the spread of respiratory viruses like the coronavirus (see image below); and
  • Increase efforts to keep common areas of the College disinfected.

We encourage the College family to follow the recommendations contained on the image below from the CDC. Prevention is an important strategy with any virus, such as influenza or coronavirus, so it is important to protect yourself and take measures against the spread to others. With that in mind, please be aware that bottles of hand-sanitizer and additional dispensing stations containing alcohol-based disinfecting liquid have been ordered and will be placed in various areas around campus upon receipt. However, due to the increased demand, there are potential delays in the receipt of these additional items.

ECCC recommends that all employees and students monitor developments concerning the coronavirus by accessing the latest information from the CDC (https://www.cdc.gov/coronavirus/2019-ncov/index.html) and the Mississippi State Department of Health (https://msdh.ms.gov/msdhsite/_static/14,0,420.html). The health and safety of our students and employees is of upmost importance, therefore College officials will continue to carefully monitor the latest information and recommendations from local, state, and federal authorities, including the United States Department of Education. Information specific to ECCC will be posted to this webpage.